Senior Bid Operations Administrator

Regnology Group; Pune District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Regnology is seeking a Senior Bid Ops Administrator to coordinate responses to customer and prospect questionnaires, ensuring on-time, high-quality submissions in a global, hybrid environment. The role requires 3+ years of experience, strong stakeholder collaboration, English fluency, and proficiency with MS Office and Loopio.

You will work with sales, legal, compliance, risk, infosec and finance to address all questionnaire aspects.

Qualifications

• 3+ years of experience as a senior administrator or similar role.
• Experience coordinating multiple stakeholders from different teams for a focused outcome.
• Proficiency in MS Office and adaptability to new tools and portals used by customers and prospects.
• Fluent English verbal and written skills. French, German or Polish capabilities are a bonus.

Responsibilities

• Coordinate the questionnaire management process, including reviewing questionnaires, analysis, delegation of tasks and establishing timelines for response.
• Input to developing and executing strategies for responding to questionnaires that align with the company’s goals and client requirements.
• Coordinate and facilitate review meetings, ensuring key stakeholders provide input and address concerns or issues.
• Work with the response platform Loopio, including repository upkeep and management.
• Coordinate with sales, technical, legal, compliance, risk, infosec and finance to ensure all aspects of a questionnaire are addressed.
• Input to the maintenance of comprehensive and accurate response repository.
• Ensure compliance with client requirements, regulations and industry standards.
• Propose areas for improvement based on industry trends and best practices in due diligence and security questionnaires.

Skills

Stakeholder coordination

MS Office

English proficiency

Questionnaire management

Attention to detail

Project coordination

Information security awareness

Tools

Loopio

Job description

## Senior Bid Operations AdministratorApplyremote type: Hybridlocations: IND - Punetime type: Full timeposted on: Posted 6 Days Agojob requisition id: JR100147At Regnology our greatest asset is our people. We value diversity and foster an inclusive environment that supports learning, safety, and growth. By investing in our team, listening to customers, and encouraging creativity, we drive continuous innovation and improvement. We offer a flexible, innovative environment where your ideas matter and your career can thrive. Regnology is a global leader in regulatory reporting, helping financial institutions, regulators, and tax authorities improve data quality, efficiency, and cost savings. Our mission: to safeguard financial markets through smarter, future-ready solutions.About RegnologyRegnology is a leading technology firm on a mission to bring safety and stability to the financial markets. With an exclusive focus on regulatory reporting and more than 7,000 financial institutions, 30 regulators and 20 tax authorities as clients, we’re uniquely positioned to bring greater data quality, efficiency, and cost savings to all market participants. With over 900 employees in 12 countries and a unified data ingestion model powering our work, our clients can quickly implement and derive value from our solutions and easily keep pace with ongoing regulatory changes. For more information visit www.regnology.net## **What you’ll do:**Regnology's Bid Operations Team coordinate and set the standard for all publicly solicited procurement and customer / prospect questionnaire driven activity. The team is in place to ensure the timely and controlled submission of same.As a Senior Bid Ops Administrator, you will be responsible for coordinating the response to customer and prospect questionnaires. You will collaborate closely with internal stakeholders, and internal leadership to ensure that questionnaires are completed on time, within scope and to a high standard. Your ability to manage competing priorities, communicate effectively, and solve problems will be key to success in this role.You will manage the coordination of each response against a proven process from start to end. You will be part of team responding to questionnaires in a truly global capacity to both Government Agencies and Private Business.Responsibilities-* Coordinate the questionnaire management process, including reviewing questionnaires, analysis, delegation of tasks and establishing timelines for response.* You will have input to developing and executing strategies for responding to questionnaires that align with the company’s goals and client requirements.* Coordinate and facilitate review meetings, ensuring key stakeholders provide input and address concerns or issues.* Work with our response platform, Loopio, including repository upkeep and management.* Coordinating with various stakeholders, including sales, technical, legal, compliance, risk, infosec and finance to ensure all aspects of a questionnaires are addressed.* Input to the maintenance of comprehensive and accurate response repository.* Ensuring compliance with client requirements, regulations and industry standards.* Propose areas for improvement based on your research of industry trends and emerging best practices in the topics covered by due diligence and security questionnaires.**Why we should decide on you:*** **3+ years** of experience as a **senior administrator** or a similar role.* Experience in coordinating multiple stakeholders from different teams for a focused outcome.* Knowledge / interest in topics such as information security, ESG, compliance and risk a benefit.* Demonstrated success of supporting projects that adhere to deadlines.* Proficiency in using MS Office, adaptability to new tools such as questionnaire management tools and various portals in use by customers and prospects.* Attention to detail and high accuracy in questionnaire preparation and review.* Ability to collaborate with cross-functional teams and influence stakeholders at various levels.* Fluent **English** verbal and written skills. French, German and or Polish capabilities a bonus.**Why you should decide on us:*** Let’s grow together, join a market leading SaaS company – our agile character and culture of innovation enables you to design our future.* We provide you with the opportunity to take on responsibility and participate in international projects.* In addition to our buddy-program, we offer numerous individual and wide-ranging training opportunities during which you can explore technical and functional areas.* Our internal mobility initiative encourages colleagues to transfer cross functionally to gain experience and promotes knowledge sharing.* We are proud of our positive working atmosphere characterized by a supportive team across various locations and countries and transparent communication across all levels.* Together we are better - meet your colleagues at our numerous team events.To get a first impression, we only need your CV and look forward to meeting you in a (personal/virtual) interview!Recognizing the benefits of working in diverse teams, we are committed to equal employment opportunities regardless of gender, age, nationality, ethnic or social origin, disability, and sexual identity.Are you interested? Apply now!