Senior Associate Operations

Offineeds; Bengaluru Urban; On-site; INR 279,000 - 391,000; Full time

Job summary

Offineeds is seeking a proactive Procurement & Production Coordinator in Bangalore South to manage vendor purchasing, coordinate with the sales team, and ensure timely execution of customized corporate gifting orders.

You will liaise with multiple vendors, track stock and MOQs, and anticipate production challenges to meet client expectations and deadlines.

Qualifications

• 3–5 years of experience in procurement, production coordination, or operations.
• Familiarity with branding and customization processes.
• Experience using Zoho or similar ERP/CRM platforms.

Responsibilities

• Manage end-to-end vendor purchasing for ready-stock and customized gifting products.
• Coordinate with multiple vendors to confirm stock, pricing, MOQs, and delivery timelines.
• Follow up with vendors to ensure stock and timelines are honoured.
• Anticipate stock shortages or production delays and propose alternatives.
• Maintain vendor master data, purchase records, and pricing history.
• Collaborate with the sales team to understand client requirements and urgency.
• Collect complete order details including specs, quantities, branding, timelines, packaging.
• Provide realistic delivery timelines based on confirmations and capacity.
• Serve as a coordination point between sales, vendors, and production teams.

Skills

Purchase planning

Vendor management

Branding coordination

Negotiation

Multi-order coordination

Communication

Tools

Zoho CRM

Zoho Inventory

Zoho Projects

Zoho Cliq

Job description

Bangalore South, India | Posted on 02/10/2026

We are seeking a proactive and detail-oriented Procurement & Production Coordinator tomanage vendor purchasing, coordinate with the sales team, and ensure timely execution anddelivery of customized corporate gifting orders. This role requires strong coordination betweensales, vendors, and internal teams to meet client expectations, manage timelines, andproactively handle procurement or production challenges.

KEY DELIVERABLES / RESPONSIBILITIES:

• Manage end-to-end vendor purchasing for ready-stock and customized giftingproducts.
• Coordinate with multiple vendors to confirm stock availability, pricing, MOQs, anddelivery timelines.
• Follow up with vendors to ensure commitments on stock and timelines are honoured.
• Anticipate issues such as stock shortages, production delays, or capacity constraintsand propose alternatives in advance.
• Maintain vendor master data, purchase records, and pricing history.
• Work closely with the sales team to understand client requirements, urgency, anddelivery expectations.
• Collect complete order details, including product specifications, quantities, brandingmethods, timelines, and packaging requirements.
• Provide realistic delivery timelines based on vendor confirmation and productioncapacity.
• Act as a key coordination point between sales, vendors, and production teams forsmooth order execution.

Corporate Gifting Knowledge

• Manage sourcing and execution of corporate gifting products across categories suchas electronics, apparel, drinkware, bags, stationery, and accessories.
• Understand the complete corporate gifting lifecycle—from sourcing and customizationto quality checks, packing, and dispatch.
• Have a working understanding of logo customization techniques including:
• Screen Printing
• Coordinate with branding and production vendors to ensure correct logo placement,size, colour accuracy, and quality.
• Review artwork, mockups, and approvals prior to production.
• Ensure branding quality standards are met before dispatch.

Tools & Systems

• Use Zoho CRM, Zoho Inventory, Zoho Projects, and Zoho Cliq for daily operations, ordemonstrate the ability to adapt quickly to similar ERP/CRM tools.
• Update order status, purchase details, timelines, and notes accurately in systems.
• Track orders and follow-ups using project management tools.

Production & Operations Support

• Monitor production schedules to ensure alignment with committed delivery timelines.
• Coordinate inward materials, branding schedules, and dispatch planning.
• Support quality checks to ensure products meet client and brand standards.
• Assist in resolving last-minute operational challenges related to stock, branding, orlogistics.

Requirements

KEY SKILLS & QUALIFICATIONS PREFERRED:

• 3 to 5 years of Experience in procurement, production coordination, or operations(preferably in corporate gifting, merchandising, or promotional products).
• Familiarity with branding and customization processes.
• Experience working with ERP/CRM platforms such as Zoho or similar systems.
• Strong coordination and communication skills.
• Ability to manage multiple orders and priorities simultaneously.
• Good negotiation and vendor follow-up skills.
• High attention to detail to prevent requirement mismatches.
• Strong problem-solving and risk-mitigation mindset.

• CTC: ₹25,000 to ₹35,000 per month (based on experience and performance)