Senior Administrative Assistant

XYZ Venture Capital; Bengaluru; On-site; INR 1,400,000 - 2,200,000; Full time

Benefits offered by this job

Access your salary, on your terms. Use

Comprehensive health coverage.

Meaningful ownership from day one.

Fuel for your best work.

Job summary

Refyne is seeking a proactive Senior Administrative Executive to keep our Bengaluru HQ running smoothly on-site. You will oversee day-to-day facilities, coordinate vendor partnerships, and support the leadership team.

If you are detail-oriented, excel at multitasking, and enjoy building a warm, efficient workplace, this role offers ownership from day one, with strong collaboration across People and Culture, Finance and Operations.

Qualifications

• 5–8 years of administrative or workplace operations experience in a fast-paced corporate environment (startup experience strongly preferred).
• Bachelor's degree in Business Administration, Management, or a related field.
• Strong proficiency in MS Office Suite (Excel, Word, PowerPoint), Google Workspace, and procurement management.
• Excellent verbal and written communication skills in both English and Hindi.
• Strong negotiation tactics, problem-solving abilities, and high discretion when handling confidential tasks.

Responsibilities

• Workplace & Facility Management: Oversee daily office operations, facility upkeep, physical/digital administrative systems, and office inventory.
• Vendor & Procurement Ownership: Manage vendor relationships, conduct food quality inspections, negotiate contracts, and handle cost-effective procurement for office and IT assets.
• Executive & Logistics Support: Coordinate travel itineraries, hotel bookings, reimbursements, and complex calendar scheduling for leadership.
• HR Operations & Onboarding: Support HR with new-joiner logistics—including access card issuance, welcome kits, attendance logging, and office event coordination.

Skills

Communication

Negotiation

Problem solving

Discretion

Office administration

Education

Bachelor's degree in Business Administration, Management, or related field

Tools

MS Office Suite

Google Workspace

Procurement management

Job description

JOB ROLE: Senior Administrative Executive

Location: Refyne HQ, Bengaluru (On-site) | Team: People and Culture| Reports To: Chief of Staff

About Refyne

Refyne is building the financial infrastructure of Bharat's workforce.

What began as an earned wage access solution for India's largest employers has grown into a

full-spectrum financial platform spanning lending, insurance, savings and wealth. Refyne is trusted by some of the country's most valuable companies to power the financial lives of their people.

Today, Refyne has partnered with over 600+ top enterprises to bring fair, timely and responsible

financial services to more than 10 million employees across India, helping employers drive a 90%+ employee retention rate. One platform. Every employer. Bharat's entire workforce. As India's economy scales, Refyne is building the foundational layer that lets every employee, across every workplace, access financial security with ease, convenience and dignity.

About the Role

Refyne is growing fast, and we are looking for a proactive Senior Administrative Executive to keep

our headquarters running like clockwork. Operating right at the center of the office, you will

oversee day-to-day facilities, manage vendor partnerships, and support our leadership team.

If you are detail-oriented, love solving operational puzzles, and want to create a warm, seamless

workplace environment where people love coming to work, this is your domain.

How You'll Make an Impact

• Workplace & Facility Management: Oversee daily office operations, facility upkeep, physical/digital administrative systems, and office inventory.


• Vendor & Procurement Ownership: Manage vendor relationships, conduct food quality inspections, negotiate contracts, and handle cost-effective procurement for office and IT assets.


• Executive & Logistics Support: Coordinate travel itineraries, hotel bookings, reimbursements, and complex calendar scheduling for leadership.


• HR Operations & Onboarding: Support HR with new-joiner logistics—including access card issuance, welcome kits, attendance logging, and office event coordination.

What Makes You a Great Fit

• 5–8 years of administrative or workplace operations experience in a fast-paced corporate environment (startup experience strongly preferred).


• Bachelor's degree in Business Administration, Management, or a related field.


• Strong proficiency in MS Office Suite (Excel, Word, PowerPoint), Google Workspace, and procurement management.


• Excellent verbal and written communication skills in both English and Hindi.


• Strong negotiation tactics, problem-solving abilities, and high discretion when handling confidential tasks.

What You'll Be Part Of

The Team: You will join our People & Culture team, operating at the heart of Refyne's workplace

experience. It’s a supportive, energetic group where your day-to-day work directly shapes our

office culture and makes our workspace a great place to work every day.

The Platform: Behind our platform are hundreds of passionate people working to empower millions of workers across India. The workplace environment you build and maintain gives our team the seamless support, comfort, and energy they need to do the best work of their careers.

Perks at Refyne

• Access your salary, on your terms. Use the Refyne app to withdraw your earned salary whenever you need it.


• Comprehensive health coverage. Medical insurance for you and your loved ones, because your wellbeing comes first.


• Meaningful ownership from day one. Work in a flat organization where your ideas are heard and your contributions have real impact.


• Fuel for your best work. Enjoy complimentary breakfast, lunch and snacks at the office.

Why Join Refyne?

The companies driving India's growth understand that financially secure employees build stronger

organizations and stronger economies. Refyne exists at that intersection: a single, trusted

infrastructure that employers plug into and employees rely on, without friction or fragmentation.

Our solution helps workers cleanly bypass predatory debt traps to build real financial resilience,

rather than simply pointing them toward financial products and stepping back. It's the financial

backbone behind India Inc, built with the same permanence and scale as the roads and utilities that move the country forward. That ambition is backed by results: Refyne is growing at a rapid 4x year-on-year pace, is already profitable and ranks globally as the second-largest player by revenue in our space. The company is also backed by $106 million from top global investors including Tiger Global, DST Global and ICICI Bank. For employers, that means a partner with the credibility, scale and staying power to be trusted at the infrastructure level. For employees, it means one platform that grows with every stage of their financial life.