Senior Admin

Kuku FM; Mumbai; On-site; INR 1,500,000 - 2,100,000; Full time

Job summary

KUKU FM in Mumbai is hiring a Senior Admin to lead day-to-day administrative operations, vendor and facilities management, and ensure a well-maintained workplace.

You will coordinate office supplies, travel arrangements, budget tracking, and liaise with HR, IT, and Finance to keep operations smooth in a fast-growing consumer-tech environment.

Qualifications

• 5–8 years of experience in Administration / Facilities / Workplace Management.
• Strong experience in vendor and facility management.
• Good knowledge of office operations, procurement, inventory, and administrative processes.
• Strong negotiation and stakeholder management skills.
• Excellent organisational and problem-solving abilities.
• Good communication skills and a hands-on approach.

Responsibilities

• Manage day-to-day office and administrative operations.
• Oversee office facilities, maintenance, housekeeping, security, and workplace management.
• Manage relationships and negotiations with vendors and service providers.
• Handle vendor onboarding, contracts, invoices, and payments.
• Ensure adequate availability of office supplies, equipment, and other essentials.
• Coordinate employee travel, accommodation, transportation, and logistics when required.
• Manage office events, employee engagement activities, and meetings.
• Maintain proper records of assets, inventory, and administrative expenses.
• Handle office seating, access cards, IT/admin coordination, and employee requirements.
• Ensure compliance with safety, security, and workplace policies.
• Monitor and manage the administration budget and expenses.
• Identify opportunities to improve cost efficiency and workplace processes.
• Coordinate with HR, Finance, IT, and other teams for smooth day-to-day operations.
• Handle any ad-hoc administrative requirements and operational challenges.

Skills

Vendor management

Facilities management

Office operations

Procurement

Inventory management

Negotiation

Stakeholder management

Communication skills

Organisational skills

Tools

MS Excel

Google Sheets

Job description

About the Role

We are looking for a Senior Admin to manage day-to-day administrative operations and ensure a smooth, efficient, and well-maintained workplace. The ideal candidate should be hands-on, organised, and capable of independently managing vendors, facilities, office operations, and employee requirements.

Key Responsibilities

• Manage day-to-day office and administrative operations.
• Oversee office facilities, maintenance, housekeeping, security, and workplace management.
• Manage relationships and negotiations with vendors and service providers.
• Handle vendor onboarding, contracts, invoices, and payments.
• Ensure adequate availability of office supplies, equipment, and other essentials.
• Coordinate employee travel, accommodation, transportation, and logistics when required.
• Manage office events, employee engagement activities, and meetings.
• Maintain proper records of assets, inventory, and administrative expenses.
• Handle office seating, access cards, IT/admin coordination, and employee requirements.
• Ensure compliance with safety, security, and workplace policies.
• Monitor and manage the administration budget and expenses.
• Identify opportunities to improve cost efficiency and workplace processes.
• Coordinate with HR, Finance, IT, and other teams for smooth day-to-day operations.
• Handle any ad-hoc administrative requirements and operational challenges.

Requirements

• 5–8 years of experience in Administration / Facilities / Workplace Management.
• Strong experience in vendor and facility management.
• Good knowledge of office operations, procurement, inventory, and administrative processes.
• Strong negotiation and stakeholder management skills.
• Excellent organisational and problem-solving abilities.
• Good communication skills and a hands-on approach.
• Comfortable working in a fast-paced, high-growth organisation.
• Strong proficiency in MS Excel/Google Sheets and other workplace tools.
• Prior experience in a startup or consumer-tech organisation would be preferred.

Why Join Us?

• Opportunity to work in a fast-growing audio and content platform.
• Exposure to multi-language marketing and global user base strategies.
• A collaborative work environment with a data-driven and innovative approach.
• Competitive salary and growth opportunities in marketing and growth strategy.

About KUKU

Founded in 2018, KUKU is India’s leading storytelling platform, offering a vast digital library of audio stories, short courses, and microdramas. KUKU aims to be India’s largest cultural exporter of stories, culture, and history to the world with a firm belief in “Create In India, Create For The World”.

We deliver immersive entertainment and education through our OTT platforms: Kuku FM, Guru, Kuku TV, and more. With a mission to provide high-quality, personalized stories across genres from entertainment across multiple formats and languages, KUKU continues to push boundaries and redefine India’s entertainment industry.

Website: www.kukufm.com

Android App: Google Play

iOS App: App Store

LinkedIn: KUKU