Senior Accounts Executive

D S N Varma & Associates; Hyderabad; On-site; INR 400,000 - 700,000; Full time

Job summary

D S N Varma & Associates is seeking an experienced accounts professional in Hyderabad to manage maintenance dues, banking reconciliations, vendor payments, and monthly financial reporting for a multi- villa association. You will ensure compliance with GST, TDS, and statutory requirements while maintaining robust records.

The role requires 2-5 years of accounting experience, proficiency in Tally ERP, and strong attention to detail. Bachelor’s in commerce plus CA qualification preferred.

Qualifications

• 2-5 years of experience in accountancy or related field (B.Com + CA).
• Proficiency in Tally ERP software with knowledge of GST, TDS, taxation laws.

Responsibilities

• Maintain the master ledger of maintenance dues for all villa units and reconcile collections.
• Record and reconcile all maintenance collections and update paid/pending status in the master sheet.
• Publish the full and final dues list after reconciliation and coordinate with MC on waivers or penalties.
• Handle banking & reconciliation: record bank receipts/payments and perform regular reconciliations.
• Maintain vendor payment records, verify invoices, and process payments as per approved process.
• Prepare monthly salary statements and manage staff payments for clubhouse operations.
• Prepare monthly income & expenditure statements and cash/bank position reports.
• Ensure statutory compliance including GST, TDS, and other applicable filings with CA/tax consultant.

Skills

Accounting

GST compliance

Financial reporting

Education

B.Com

CA

Tools

Tally ERP

Excel

Job description

Roles and responsibilities

• Maintenance & Resident Dues
• Maintain the master ledger of maintenance dues for all 299 villas.
• Record and reconcile all maintenance collections.
• Update paid/pending status in the master sheet/MyGate.
• Generate and publish the full & final dues list after reconciliation.
• Track outstanding dues, late-payment charges, penalties and waivers approved by the MC.
• Issue payment receipts and maintain supporting records.
• Coordinate with residents regarding payment-related clarifications.
• Banking & Reconciliation
• Record all bank receipts and payments on a timely basis.
• Perform regular bank reconciliation.
• Reconcile MyGate, bank statements, Excel/master accounts and other collection records.
• Identify and resolve discrepancies promptly.
• Vendor Payments & Accounts Payable
• Maintain vendor-wise outstanding statements.
• Verify invoices, work completion/supporting documents and approvals before processing payments.
• Prepare payment requests/cheques/online payment instructions as per MC-approved process.
• Track advance payments, retentions, deductions and pending balances.
• Maintain vendor payment history.
• Clubhouse Accounts
• Maintain separate records for clubhouse revenue and expenses.
• Track rentals, room bookings, facility charges and other clubhouse income.
• Follow up on pending clubhouse rentals and reconcile collections.
• Maintain staff salary/payment records relating to clubhouse operations.
• Salary & Staff Payments
• Prepare monthly salary statements for association/clubhouse staff based on approved attendance.
• Process salary payments within the approved timeline.
• Maintain records of advances, deductions, F&F settlements and statutory deductions, where applicable.
• Monthly Financial Reporting
• Prepare monthly income & expenditure statements.
• Prepare cash/bank position reports.
• Provide villa-wise outstanding reports.
• Prepare budget-vs-actual expenditure reports.
• Submit financial statements and required MIS to the FM/MC/EC.
• Audit & Statutory Compliance
• Maintain books and supporting vouchers in an audit-ready manner.
• Coordinate with the auditor/CA for audit requirements.
• Provide required schedules, ledgers, bank statements and supporting documents.
• Ensure applicable TDS, GST and other statutory compliance is handled within prescribed timelines, in coordination with the CA/tax consultant.
• Budget & Financial Control
• Assist management in preparing annual budgets.
• Monitor actual expenditure against approved budgets.
• Flag unusual, excess or unauthorized expenditure to the MC/authorized management.
• Ensure payments are made only against proper approvals and supporting documents.
• Records & Documentation
• Maintain vouchers, invoices, receipts, agreements, bank statements and payment records.
• Maintain proper digital and physical filing.
• Ensure every transaction has adequate supporting documentation and approval.
• Coordination with FM/MC
• Provide accurate and updated financial information whenever required.
• Coordinate with the FM for operational matters having financial implications.
• Escalate overdue receivables, payment discrepancies and financial risks to the authorized MC/management. Desired Candidate Profile
  
• 2-5 years of experience in accountancy or related field (B.Com + CA).
  
• Proficiency in Tally ERP software with knowledge of GST, TDS, taxation laws.