school admin

Keka Inc.; Pune District; On-site; INR 279,000 - 424,000; Full time

Job summary

Dreamtime Learning in Pune, Maharashtra seeks a Hub Admin cum Co-Teacher to manage daily operations and support teachers in classroom activities. You will oversee attendance, parent communications, vendor coordination, and event support in a learner-centric environment.

This role combines administrative oversight with classroom assistance, requiring strong organization, MS Office/Google Workspace skills, and the ability to work with multiple stakeholders.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• MS Office (Word, Excel, PowerPoint) and Google Workspace proficiency.
• Ability to coordinate with multiple stakeholders.
• Strong documentation and record-management skills.
• Problem-solving with attention to detail.
• Ability to work in a fast-paced school environment.
• Prior school admin or front-office experience preferred.
• Bachelor’s degree in any discipline.
• Immediate joiners preferred.

Responsibilities

• Manage the daily administrative operations of the learning hub.
• Keep hub organized, clean, and operational at all times.
• Maintain student attendance records and admin docs.
• Coordinate admissions-related documentation and files.
• Handle parent queries and provide admin support.
• Manage inventory of books, stationery, and supplies.
• Coordinate with vendors for supplies and maintenance.
• Prepare daily, weekly, monthly admin reports.
• Support events and parent meetings.
• Maintain fee-related documents and liaise with finance.
• Ensure compliance with school policies and procedures.
• Coordinate daily student transport schedules.
• Communicate with transport vendors about pickups and drop-offs.
• Monitor transport attendance and address concerns.
• Ensure safe transport operations daily.
• Coordinate with food vendors for meals.
• Ensure timely distribution of meals and snacks.
• Monitor food quality and hygiene.
• Maintain daily meal records and dietary needs.
• Coordinate with parents on food updates.
• Assist lead teachers in classroom sessions.
• Support students during activities and learning exercises.
• Prepare teaching-learning materials and resources.
• Supervise students during breaks and transitions.
• Maintain classroom discipline and a positive environment.
• Assist in assessments, worksheets, and projects.
• Encourage student participation and engagement.
• Maintain positive communication with parents.
• Welcome visitors and assist prospective parents.
• Provide support during parent orientations and events.

Skills

Communication

Organization

Multitasking

Documentation

Interpersonal skills

Time management

Stakeholder coordination

Problem solving

Classroom support

Adaptability

Education

Bachelor's degree

Tools

MS Office

Google Workspace

Job description

Requirement: Candidate must own a laptop.

About Dreamtime Learning

Dreamtime Learning is committed to providing a safe, engaging, and learner-centric educational environment. We are looking for a highly organized, energetic, and responsible Hub Admin cum Co-Teacher to support the smooth day-to-day operations of the learning hub while assisting teachers in classroom activities and student engagement.

Key Responsibilities

Administrative Responsibilities

Manage the daily administrative operations of the learning hub.

Ensure the hub is well-organized, clean, and operational at all times.

Maintain student attendance records and administrative documentation.

Coordinate admissions-related documentation and maintain student files.

Handle parent queries and provide administrative support when required.

Manage inventory of books, stationery, learning materials, and classroom supplies.

Coordinate with vendors for supplies and maintenance requirements.

Prepare daily, weekly, and monthly administrative reports.

Support school events, activities, celebrations, and parent meetings.

Maintain records of fee-related documents and coordinate with the finance team whenever required.

Ensure compliance with school policies and operational procedures.

Transport Coordination

Coordinate daily student transport schedules.

Communicate with transport vendors and drivers regarding student pick-up and drop-off.

Monitor transport attendance and address transport-related concerns raised by parents.

Ensure safe and smooth transport operations every day.

School Food Coordination

Coordinate with food vendors regarding meal preparation and delivery.

Ensure timely distribution of breakfast, lunch, and snacks.

Monitor food quality, hygiene, and quantity.

Maintain daily meal records and communicate special dietary requirements when applicable.

Coordinate with parents regarding food-related updates whenever necessary.

Co-Teacher Responsibilities

Assist lead teachers in conducting classroom sessions.

Support students during classroom activities and learning exercises.

Help prepare teaching-learning materials and classroom resources.

Supervise students during breaks, activities, and transitions.

Assist in maintaining classroom discipline and a positive learning environment.

Support teachers in assessments, worksheets, and project activities.

Encourage student participation and engagement in classroom activities.

Parent & Student Support

Maintain positive communication with parents regarding daily updates and operational matters.

Welcome visitors and assist prospective parents visiting the hub.

Provide support during parent orientations and school events.

Required Skills

Excellent communication and interpersonal skills.

Strong organizational and multitasking abilities.

Good knowledge of MS Office (Word, Excel, PowerPoint) and Google Workspace.

Ability to coordinate with multiple stakeholders simultaneously.

Strong documentation and record-management skills.

Problem-solving attitude with attention to detail.

Ability to work in a fast-paced school environment.

Bachelor's degree in any discipline.

Prior experience in school administration, operations, front office, or academic coordination is preferred.

Experience working in a school or educational institution will be an added advantage.

Candidates should be comfortable handling both administrative and classroom support responsibilities.

Immediate joiners will be preferred.

Why Join Dreamtime Learning

Opportunity to work in an innovative and learner-focused educational environment.

Dynamic and collaborative work culture.

Career growth and professional development opportunities.

Meaningful role contributing to student success and smooth school operations.