Scanning Operator

ATAIN; North Goa; On-site; INR 300,000 - 420,000; Full time

Benefits offered by this job

Global exposure

Structured onboarding

Collaborative team

Job summary

ATTAIN in Goa, India, is seeking a detail-oriented Scanning Operator to support Accounts Payable for a key global client. You will capture invoices and supporting documents accurately and ensure timely processing to back the client’s payment and reporting cycle.

You will scan invoices from Kofax to SAP, archive documents for audit trails, and maintain data confidentiality under client standards. This role requires English communication, strong organization, and the ability to work under

Qualifications

• Strong written and verbal communication in English required.
• Well organized with ability to follow processes and meet deadlines.
• Problem-solving using logic to anticipate and address issues.
• Autonomy to work with limited supervision.
• High attention to detail due to financial documents.
• Ability to handle confidential data per standards.
• Comfortable in a fast-paced, KPI-driven environment.

Responsibilities

• Determine required details for scanning and processing; scan invoices from Kofax to SAP.
• Manually archive the invoice after processing for audit traceability.
• Perform PDF scanning from the PEGA platform (tickets).
• Rescan and return invoices to vendor following documented process.
• Ensure scanning quality and data accuracy meet SLA/KPI targets.
• Maintain confidentiality of client financial documents at all times.
• Escalate issues affecting KPIs to Team Coordinator for immediate action.
• Collaborate with AP team to ensure smooth handover between scanning, processing and payment.

Skills

Communication skills

Time management

Problem solving

Autonomy

Attention to detail

Confidential data handling

English proficiency

Job description

1. Role Overview

The Scanning Operator will be part of the Atain team delivering Accounts Payable services for client, one of Atain's key global clients. The role is essential to ensuring invoices and supporting documents are captured accurately and processed on time, directly supporting the client's payment and financial reporting cycle.

2. Mandatory Skills and Nice to Have

• Written and verbal communication & presentation skills, with English as a must.
• Well organized, including the ability to follow standard processes; good administrative skills, including time management a native ability to meet deadlines.
• Problem-solving skills uses intuition and logic to anticipate problems before they occur and/or to define solutions to address them quickly and correctly when they occur.
• Reasonable degree of autonomy works well with limited supervision; is responsible for the work assigned.
• High attention to detail and accuracy, given the sensitivity of financial documents handled for the client.
• Ability to work with confidential and financially sensitive data in line with P&G and Atain data protection standards.
• Comfortable working in a fast-paced, deadline-driven, KPI-oriented environment.

3. Project

The role supports the Accounts Payable operations for the client by performing a wide range of tasks between internal requisitioning and supplier payment, as part of the broader Order-to-Cash / Procure-to-Pay service delivered by Atain.

4. Main Responsibilities

Invoice processing is a business function performed by the Accounts Payable department, consisting of a series of steps for managing vendor or supplier invoices from receipt to payment and recording in the general ledger.

• Determine all required details needed for scanning and further processing, then scan invoices from Kofax to SAP.
• Manually archive the invoice once processed, ensuring documents are traceable and retrievable for audit purposes.
• Perform PDF scanning from the PEGA platform (tickets).
• Rescan and return invoices to the vendor when required, following the client's documented process.
• Ensure scanning quality and data accuracy meet the SLA/KPI targets agreed with P&G.
• Maintain confidentiality and proper handling of client financial documents at all times.
• Escalate any issues that might impact team performance and KPIs to the Team Coordinator, so they can be addressed immediately.
• Collaborate with other AP team members to ensure smooth handover between scanning, processing, and payment stages.

5. What We Offer

• The opportunity to work on a global, high-visibility account
• Structured onboarding and training on client-specific tools and processes.
• A collaborative, process-driven team environment within Atain's Global Business Services organization.