Scanning Operator - Accounting Department

ATAIN; Shiroda; On-site; INR 279,000 - 469,000; Full time

Benefits offered by this job

Global exposure

Structured onboarding

On-site work

Job summary

ATAIN is seeking a meticulous Scanning Operator for its Accounts Payable Operations in Goa. You will ensure invoices and supporting documents are captured accurately using Kofax and routed into SAP, supporting timely payments and reliable financial reporting for a major global client.

The role requires strong English communication, excellent organization, attention to detail, and the ability to handle confidential financial data in a fast-paced, KPI-driven environment.

Qualifications

• Written and verbal communication in English is a must.
• Well organized with ability to follow standard processes and meet deadlines.
• Autonomy with limited supervision and high attention to detail.
• Ability to handle confidential financial data in line with data protection standards.
• Comfortable in a fast-paced, KPI-driven environment.

Responsibilities

• Determine details for scanning and processing, then scan invoices from Kofax to SAP.
• Manually archive invoices after processing for audit traceability.
• Perform PDF scanning from the PEGA platform (tickets).
• Rescan and return invoices to vendors as required per client processes.
• Ensure scanning quality and data accuracy meet SLA/KPI targets.
• Maintain confidentiality of client financial documents at all times.
• Escalate issues impacting team performance to the Team Coordinator.
• Collaborate with AP team members to ensure smooth handover between stages.

Tools

Kofax

SAP

PEGA

Job description

ATAIN

Scanning Operator

Accounts Payable Operations

Location : Goa, Kundaim Industrial Estate, North Goa,

PROFILE NAME

Scanning Operator

KEYWORDS

Customer Service, Data Entry

SPECIFIC TECHNICAL BACKGROUND

Microsoft Office Excel, Outlook, Teams

TOOLS & SYSTEMS

Kofax, SAP, PEGA

WORK MODE

Full-time, on-site

REPORTS TO

Team Coordinator

1. Role Overview

The Scanning Operator will be part of the Atain team delivering Accounts Payable services for client, one of Atain's key global clients. The role is essential to ensuring invoices and supporting documents are captured accurately and processed on time, directly supporting the client's payment and financial reporting cycle.

2. Mandatory Skills and Nice to Have

• Written and verbal communication & presentation skills, with English as a must.
• Well organized, including the ability to follow standard processes; good administrative skills, including time management a native ability to meet deadlines.
• Problem-solving skills uses intuition and logic to anticipate problems before they occur and/or to define solutions to address them quickly and correctly when they occur.
• Reasonable degree of autonomy works well with limited supervision; is responsible for the work assigned.
• High attention to detail and accuracy, given the sensitivity of financial documents handled for the client.
• Ability to work with confidential and financially sensitive data in line with client and Atain data protection standards.
• Comfortable working in a fast-paced, deadline-driven, KPI-oriented environment.

3. Project

The role supports the Accounts Payable operations for the client account by performing a wide range of tasks between internal requisitioning and supplier payment, as part of the broader Order-to-Cash / Procure-to-Pay service delivered by Atain.

4. Main Responsibilities

Invoice processing is a business function performed by the Accounts Payable department, consisting of a series of steps for managing vendor or supplier invoices from receipt to payment and recording in the general ledger.

• Determine all required details needed for scanning and further processing, then scan invoices from Kofax to SAP.
• Manually archive the invoice once processed, ensuring documents are traceable and retrievable for audit purposes.
• Perform PDF scanning from the PEGA platform (tickets).
• Rescan and return invoices to the vendor when required, following the client's documented process.
• Ensure scanning quality and data accuracy meet the SLA/KPI targets agreed with client.
• Maintain confidentiality and proper handling of client financial documents at all times.
• Escalate any issues that might impact team performance and KPIs to the Team Coordinator, so they can be addressed immediately.
• Collaborate with other AP team members to ensure smooth handover between scanning, processing, and payment stages.

5. What We Offer

• The opportunity to work on a global, high-visibility account
• Structured onboarding and training on client-specific tools and processes.
• A collaborative, process-driven team environment within Atain's Global Business Services organization.

Regards

Varsha Batra

[e-mail]

M.+91-8527123018