Account Payable Operation

ATAIN; Mandideep; On-site; INR 300,000 - 420,000; Full time

Job summary

ATAIN seeks a Scanning Operator to join our Accounts Payable team supporting a major FMCG client. You will capture invoices and supporting documents accurately and ensure timely processing to back our client's payment and reporting cycle.

Key responsibilities include scanning with Kofax, archiving for audits, and coordinating with SAP and PEGA platforms. You will work in a fast-paced, KPI-driven environment with strict data protection standards.

Qualifications

• Written and verbal communication skills required, English must
• Well organized with ability to follow standard processes and meet deadlines
• Problem-solving with proactive solutioning
• Autonomy with limited supervision and responsible for assigned work
• High attention to detail for sensitive financial documents
• Ability to handle confidential client data per data protection standards
• Ability to work in a fast-paced, KPI-driven environment

Responsibilities

• Determine required details for scanning and processing; scan invoices from Kofax to SAP
• Manually archive invoices after processing for audit retrievability
• Perform PDF scanning from PEGA platform (tickets)
• Rescan and return invoices to vendor following client process
• Ensure scanning quality and data accuracy meet SLA/KPI targets
• Maintain confidentiality of client financial documents at all times
• Escalate issues affecting team KPIs to Team Coordinator for immediate action
• Collaborate with AP team members to ensure smooth handover between scanning, processing and payment

Skills

Communication skills

Time management

Problem solving

Autonomy

Attention to detail

Data privacy & confidentiality

Deadline awareness

Tools

Kofax

SAP

PEGA

Job description

1. Role Overview

The Scanning Operator will be part of the Atain team delivering Accounts Payable services for FMCG, one of Atain's key global clients. The role is essential to ensuring invoices and supporting documents are captured accurately and processed on time, directly supporting the client's payment and financial reporting cycle.

2. Mandatory Skills and Nice to Have

• Written and verbal communication & presentation skills, with English as a must.
• Well organized, including the ability to follow standard processes; good administrative skills, including time management a native ability to meet deadlines.
• Problem-solving skills uses intuition and logic to anticipate problems before they occur and/or to define solutions to address them quickly and correctly when they occur.
• Reasonable degree of autonomy works well with limited supervision; is responsible for the work assigned.
• High attention to detail and accuracy, given the sensitivity of financial documents handled for the client.
• Ability to work with confidential and financially sensitive data in line with P&G and Atain data protection standards.
• Comfortable working in a fast-paced, deadline-driven, KPI-oriented environment.

3. Project

The role supports the Accounts Payable operations for the FMCG by performing a wide range of tasks between internal requisitioning and supplier payment, as part of the broader Order-to-Cash / Procure-to-Pay service delivered by Atain.

4. Main Responsibilities

Invoice processing is a business function performed by the Accounts Payable department, consisting of a series of steps for managing vendor or supplier invoices from receipt to payment and recording in the general ledger.

• Determine all required details needed for scanning and further processing, then scan invoices from Kofax to SAP.
• Manually archive the invoice once processed, ensuring documents are traceable and retrievable for audit purposes.
• Perform PDF scanning from the PEGA platform (tickets).
• Rescan and return invoices to the vendor when required, following the client's documented process.
• Ensure scanning quality and data accuracy meet the SLA/KPI targets agreed with Client
• Maintain confidentiality and proper handling of client financial documents at all times.
• Escalate any issues that might impact team performance and KPIs to the Team Coordinator, so they can be addressed immediately.
• Collaborate with other AP team members to ensure smooth handover between scanning, processing, and payment stages.

5. What We Offer

• The opportunity to work on a global, high-visibility account
• Structured onboarding and training on client-specific tools and processes.
• A collaborative, process-driven team environment within Atain's Global Business Services organization.