Reservation Ambassador

AccorHotel; Jaipur; On-site; INR 300,000 - 600,000; Full time

Job summary

Raffles Hotels & Resorts seeks an experienced reservations professional to plan room bookings, maximize revenue, and coordinate the reservation team. You will ensure accurate handling of guest bookings, while maintaining VIP protocols and corporate account processes.

Excellent communication and safety training are required. Join a luxury hotel brand focused on accuracy, efficiency, and superior guest service.

Responsibilities

• Plan the room reservations for guests and events.
• Ensure proper selling techniques and strategies are used to maximize room revenues.
• Coordinate duties of the reservation department for accuracy and efficiency.
• Report issues affecting hotel interests to Management.
• Plan and prepare forecasts on a timely basis for review.
• Prepare monthly reports, forecasts and other relevant reports.
• Develop occupancy forecasts for the annual budget.
• Provide effective team support for efficient service.
• Respond to customer queries by resolving issues promptly and courteously.
• Ensure all staff are trained on safety provisions.
• Identify cost-efficient use of resources and educate the team.
• Maintain corporate guest bookings database for future events.
• Assist in occupancy forecasts for the annual budget.
• Ensure guest Folio references guest history and follows special instructions for VIPs.
• Position the hotel accurately for occupancy and room availability.
• Record corporate account numbers on Guest Folio to monitor business.
• Ensure appropriate overbooking practices is followed.
• Give discounts and corporate rates per policy.
• Supervise and delegate work to reservation staff.
• Ensure all reservations are recorded per standard procedures.
• Handle additional responsibilities as delegated by Management.

Job description

Raffles is a collection of luxury hotels and resorts worldwide, each distinguished by its luxury, elegance and residential charm. Raffles Hotels & Resorts are one-of-a-kind properties, each one a landmark in its respective city, positioned at the top of its local market and rated among the very best in the world.

Prime Function

• Plan the room reservations.

• Ensure proper selling techniques and strategies are utilized to maximize room revenues.

• Coordinate all duties and responsibilities of the reservation department ensuring a high level of accuracy and efficiency.

• Any matter which may effect the interests of the hotel should be brought to the attention of the Management.

Key Responsibilities

Sales & Marketing Planning

• Plan & prepare forecasts on a timely basis for review.

• Plan & prepare monthly reports, forecasts and other relevant reports.

• Ensure that the various monthly statistical reports are generated and assist in the development of occupancy forecasts for the annual budget.

People Management

• Provide effective support to the team to enable them to provide effective and efficient services.

• Respond to customer queries by resolving issues in a timely and efficient manner to ensure customer satisfaction.

• Ensure that the team has been trained for all safety provisions.

Financial Management

• Identify optimal, cost effective use of the resources and educate the team on the same.

• Maintain and update corporate database, entering guest bookings to ensure guest information / records are kept up to date and accurate for future events.

• Assist in the development of occupancy forecasts for the annual budget.

Operational Management

• Ensure that team refers to guest history before creating a Guest folio to follow special instruction in case of regular and VIP Guests.

• Ensure the accurate positioning of the hotel in terms of occupancy and rooms availability

• Ensure that the corporate account number is recorded on the Guest Folio to help monitor quantum of business generated through respective companies.

• Ensure calculative overbooking.

• Give discounts and corporate rates, as per the company’s policy.

• Supervise and delegate work to reservation associate

• Ensure that all reservations are recorded as per standard procedures.

• Handle additional responsibilities as and when delegated by the Management.

Managerial Qualities

• Leadership skills that utilize persuasion and motivation to attain organizational goals is the most desirable management quality, followed by honesty, integrity, ethical behaviour, tactfulness, openness, and cultural awareness;

• Ability to accept responsibility;

• Self confidence, motivation, drive and tenacity;

• Ability to enhance organizational performance;

• Ability to clearly delegate tasks and responsibilities;

• Ability to think strategically, inductively, and creatively;

• and the propensity to recognize and acknowledge other peoples’ ideas.

Replacement and Temporary Mission

Be ready and responsible for any job, which may be assigned by the Management.

Minimum 1 year of social event experience withsimilar capacity to 5-star hotels.

Good communication and customer contact skills

Post-Secondary Education or relevant qualifications for reservation.

• Strong interpersonal and problem solving abilities
• Opera Experienced
• Fluency in English, additional languages are a plus.