Registrar

Inspiria Knowledge Campus (A Unit of J.P.Sahu Foundation); Siliguri; On-site; INR 600,000 - 900,000; Full time

Job summary

Inspiria Knowledge Campus (A Unit of J.P.Sahu Foundation) in India is seeking a capable Administrative Professional to support autonomous institute administration. You will handle curriculum records, examinations, and confidential student data, ensuring accuracy and integrity.

The role involves liaison with affiliating universities and regulatory bodies, coordinating NAAC/NBA processes, and managing ERP-based records and MIS reports. Strong organizational and communication skills are essential.

Qualifications

• Familiarity with university affiliation processes and accreditation frameworks.
• Experience with sharing documentation for regulatory approvals.
• Proficiency in MS Office and data handling.
• Strong organizational and coordination abilities.
• Ability to safeguard confidential information.

Responsibilities

• Support end-to-end administration of academic processes under autonomous status.
• Assist in internal examinations, evaluation, and results declaration.
• Maintain accuracy and confidentiality of student records, grade cards, transcripts.
• Coordinate grading and result-processing cycles and distribution of report cards.
• Manage student registrations, enrolment, migration, withdrawal, and transfer records.
• Oversee day-to-day operations of the Academic ERP for registration, attendance, exams, and records management.
• Coordinate affiliation matters with university and regulatory bodies (AICTE, MAKAUT, etc.).
• Support documentation for affiliation renewal and statutory approvals.
• Assist NAAC and NBA data compilation and audit readiness.

Skills

University affiliation processes

Academic ERP proficiency

MS Office proficiency

Coordination skills

Communication skills

Discretion and data handling

Tools

Academic ERP

MS Excel

Job description

Job Description

KEY RESPONSIBILITIES

Autonomous Institute Administration

• Support end-to-end administration of academic processes under the institutes autonomous status, including curriculum records, continuous assessment, and examination workflows.
• Assist in conducting internal examinations, evaluation, moderation, and timely declaration of results in line with institutional academic regulations.
• Maintain accuracy, integrity, and confidentiality of student academic records, grade cards, and transcripts.
• Coordinate the grading and result-processing cycle, including scanning, verification, correction of grades, and distribution of report cards/mark sheets.
• Manage student registration, enrolment, migration, withdrawal, and transfer records.
• Oversee day-to-day operations of the Academic ERP for registration, attendance, examination, and records management.

University Affiliation & Regulatory Liaison

• Serve as a key point of coordination for affiliation-related matters with the affiliating university (e.g., MAKAUT) and regulatory bodies such as AICTE.
• Assist in preparation, compilation, and submission of documentation required for university affiliation renewal and statutory approvals.
• Support Affiliation & Accreditation activities including NAAC and NBA processes — data compilation, SSR/SAR documentation, and audit readiness.
• Track regulatory timelines, circulars, and compliance requirements issued by the university and statutory bodies, ensuring timely institutional response.
• Maintain updated knowledge of Government Scholarship schemes and coordinate related student data submissions.

General Administration

• Assist campus administration and counsellor in preparing reports, MIS, and student data analytics.
• Demonstrate sound team management, coordination, and leadership skills across academic support functions.
• Maintain strict confidentiality of institutional and student information always.
• Undertake other duties and responsibilities as assigned by the Management.

Requirements

DESIRED SKILLS & COMPETENCIES

• Working knowledge of university affiliation processes, statutory compliance, and accreditation frameworks (NAAC, NBA, AICTE, MAKAUT).
• Proficiency in Academic ERP systems and MS Office (Excel, Word).
• Strong organizational skills with high attention to detail and accuracy.
• Excellent communication and coordination skills for liaison with university and regulatory officials.
• Ability to manage confidential data with discretion and integrity.
• Prior experience in an autonomous college or university system will be an added advantage.