Regional HR Operations

UltraTech Cement; Bhopal, Indore District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

UltraTech Cement in India is seeking a competent HR professional to manage manpower planning, recruitment, joining formalities and MIS/Salary input across plant locations in the region.

The role emphasizes coordinating with zonal HR, ensuring adherence to HRIS, attending to mediclaim, reimbursements and statutory compliances, while maintaining smooth plant operations and safety initiatives.

Qualifications

• Experience in HR administration and recruitment processes.
• Ability to coordinate with multiple plant locations and HO.
• Knowledge of joining formalities and MIS/HRIS is helpful.

Responsibilities

• Manage plant-wise manpower structure and recruitment process, including shortlisting resumes and coordinating interviews.
• Coordinate joining formalities and ensure timely delivery of offer letters and related documents to HO.
• Maintain and update dependent data, mediclaim records, reimbursements, and annual data for renewal.
• Ensure claims and reimbursements comply with policies and are tracked with HO follow-up.
• Maintain manpower MIS & HRIS inputs and provide monthly salary data to HO by the 19th.
• Handle resignations including exit interviews, clearance certificates, and final payments.
• Oversee plant administration, housekeeping, security, safety equipment distribution, and related programs.
• Ensure statutory compliances, factory licenses, contract labor, pollution controls, and government dealings.

Job description

KRA

KRA1 Management of Manpower & Recruitment

• 1.Maintaining Plant wise Manpower Structure in terms of Ideal v/s actual.
• 2.Monitoring the same on regular intervals, physically.
• 3.Discussion with Zonal Head / Zonal HR for new positions as well as replacement and comparing the same with structure.
• 4.Inviting applications as per required Position, JD, short listing resumes accordingly.
• 5.Co-coordinating/Scheduling interviews by intimating panel.
• 6.Finalising candidates with the consent of Functional head.
• 7.Filling up all the required fields required to prepare offer letter.
• 8.Sending all the required papers to Zonal HR for issuance of Offer Letter.

KRA2 Joining Formalities

• 1.Ensuring complete joining formalities, each and every paper should be duly filled and signed.
• 2.Collecting required documents as per offer letter.
• 3.Opening Bank Account
• 4.Collecting Income details of prior organization
• 5.Opening E Mail account
• 6.Sending duly filled and completed joining set to HO within 3 days from the date of joining.
• 7.Follow up for Appointment letter with HO

KRA3 Mediclaim

• 1.Maintaining the dependent data from their respective zone as per prescribed format
• 2.Providing additions/deletions timely to HO on monthly basis.
• 3.Ensuring that the reimbursement forms are duly filled and signed in all respect
• 4.Ensuring the availability of Discharge card, reports, bills and Doctors prescription in original
• 5.Follow up for reimbursement with the Medi-Assist & the insurance directly.
• 6.Maintaining related annual data for renewal purpose

KRA4 Claims & Reimbursements

• 1.Ensuring that claims should be as per policy/guidelines
• 2.Maintaining claim and reimbursement record
• 3.Follow up for the same with HO

KRA5 MIS/Salary Input/HRIS

• 1.Maintaining and updating Manpower MIS & HRIS as per prescribed format.
• 2.Providing salary input/MIS/HRIS on monthly basis to HO on 19th of every month.
• 3.Collating salary related issues and sending the same to HO by 19th of every month.

KRA6 Handling Resignations

• 1.Conducting Exit Interview
• 2.Ensuring that clearance certificate should be dully filled and signed by respective heads
• 3.Ensuring that balance leave details should be there on clearance certificate as on last day of working.
• 4.Timely delivery of the hard copy of Resignation letter, Clearance Certificate & Exit Interview Form to HO for relieving certificate and full & final payment.
• 5.Follow up with HO
• 6.Taking receiving of payment and sending it back to HO

KRA7 Administration

• 1.Ensuring Housekeeping in the plants
• 2.Monitoring deployment of Security Guards at various plants
• 3.Monitoring attendance of Security Supervisors and Guards.
• 4.Verifying Security/other bills and sending it to HO for payment.
• 5.Monitoring various registers at Security Gate.
• 6.Maintaining attendance resister/leave record of employees and updation of the same.
• 7.Ensuring the availability of safety equipments, its distribution and monitoring their uses.
• 8.Initiating Safety related programmes time to time.
• 9.Preparing various work orders and sending it to HO for signature.

KRA8 Statutory Compliances & IR

• 1.Factory License related compliance/activity.
• 2.Contract labor related compliance/activity.
• 3.Pollution related compliance/activity.
• 4.Dealing with Govt Officials
• 5.Filing various returns timely
• 6.Dealing with Municipal Corporations
• 7.Gathering gross root intelligence
• 8.Maintaining harmonious relation within the plant