HR - Payroll & Compliance

Perfetti Van Melle; Tamil Nadu; On-site; INR 350,000 - 520,000; Full time

Job summary

Perfetti Van Melle in Chennai (Near Urapakkam) seeks a dedicated Time Office & Payroll & Administration professional to manage timekeeping, payroll data, administration, and welfare activities.

You will drive statutory compliance, contract labour governance, and welfare delivery, coordinating with multiple departments to ensure smooth factory operations in a challenging environment.

Responsibilities

• Daily tracking of time office reports (In/Out, late, leave, OT, headcount).
• Coordinate with departments and upload weekly shift schedules in Star-link.
• Manage time office grievances and ensure statutory compliance.
• Oversee administration of factory activities and welfare items.
• Strengthen governance around statutory compliance and conduct monthly audits.
• Manage contract labour planning, payments, and related MIS.
• Ensure employee welfare items are timely issued.

Skills

Time Office

Payroll

Administration

GMP compliance

Statutory compliance

Contract labour

Welfare management

MIS reporting

Liaison with authorities

Job description

Key result area (KRA)

1. Time Office & Pay-Roll

• Daily tracking circulation of time office reports (In Out time/ Late/ Permissions/ Absenteeism/ OT/Headcount)
• Coordinate with other department and upload the weekly shift schedules in Star-link
• Handle and closure of time office related grievances
• Compliance of all statutory regulation related to Time office
• Maintain error free MIS reports
• Provide on time and error free data on payroll as per Star-link

2. Administration

• Take care of all factory related admin activities
• Participate and addressing the issues discussed in the committee meeting on Transport, Canteen and Safety
• Improve the GMP compliance of the office area
• Handle and closure of Admin related grievances
• On time issuance of all welfare items.

3. Strengthen governance around statutory compliance

• Ensure Factory & CL statutory compliance requirements are met.
• Conduct monthly compliance audit.
• Monitor and present the monthly compliance audit scores.
• Ensure Contractors meet all statutory compliance requirements.
• Ensure timely fulfilment of all Factory related statutory requirements.
• Ensure no deviation in Legal compliance and in case of any deviation coordinate with respective stack holders and provide corrective action on immediate basis.
• Liasoning with Government authorities.
• Ensure HR compliance in Quality & Safety front.

4. Contract labour management

• Participate in the weekly man power planning and freeze on the CL man power for the week.
• Coordinate with Contractors and ensure required CL manpower is available on every shift as per the plan
• Work on the strategies to overcome manpower fluctuations.
• Ensure CL supervisors comply with his Roles & Responsibility.
• Ensure GMP & Safety instructions are followed by all CL in factory.
• Assess the effectiveness of the contractors.
• Ensure all legal requirements of CL is met by the contractors
• Ensure Online relieving of CL in shop floor
• Maintain CL related MIS
• Manage the CL fluctuations without affecting the business
• Track daily attendance
• Raising PO in SAP
• Processing the on time bills of Contactors .

5. Ensure Employee Welfare

• Ensure compliances on Uniform, Safety shoe and Health Check-up, Employee Loans, Marriage Gift etc.
• Discuss with SCM and ensure vendor finalization is as per policies & standards.
• Coordinate with vendor and ensure on time availability of welfare material.
• Handle and close welfare related grievance

Location: Chennai (Near Urapakkam)