Recruitment Coordinator

Jaguar Land Rover; Pune District; On-site; INR 350,000 - 650,000; Part time

Job summary

Jaguar Land Rover in Pune is seeking a Recruitment/ Talent Coordinator or Advisor for a contractual/ third-party engagement. You will coordinate recruitment processes, schedule interviews, and manage contracts and background checks within SLA.

The role requires UK shift readiness and strong communication with candidates and hiring managers. Responsibilities include onboarding, visa sponsorship coordination, expense processing, and maintaining candidate records in SuccessFactors.

Qualifications

• Knowledge/experience of recruitment processes and best practices.
• Exceptional attention to detail with the ability to prioritise and multi-task.
• Experience of improving processes or making efficiencies.
• Fluent in English, both written and verbal.
• Willingness to learn technology systems and tools.

Responsibilities

• Coordinate recruitment processes within the ATS and SLA.
• Schedule interviews and arrange on-site rooms as needed.
• Prepare and issue employment contracts and variation letters with accuracy.
• Manage background checks and onboarding in a timely manner.
• Initiate visa sponsorship requests and liaise with immigration team.
• Process travel expense claims and ensure Day 1 checks are completed.
• Support HR Direct ticketing and manage recruitment email inboxes with appropriate responses.
• Maintain candidate data in SuccessFactors and ensure records are complete.

Skills

Recruitment processes

Attention to detail

Multi-tasking

Relationship building

MS Office

UK shift readiness

Resilience

English communication

Tools

SuccessFactors

Job description

Job Role: Recruitment/ Talent Coordinator OR Advisor

Location : Pune

Shift: UK Shift

Job Type: Contractual/ Third Party

Role & responsibilities

Recruitment Process Co-ordination

• Allocate roles within the applicant tracking system in line with agreed SLA
• Administer Interview Scheduling, ensuring candidates and hiring managers receive all required instructions and guidance; book candidates and rooms onsite if required
• Produce & issue contracts of employment and changes to terms and conditions letters within SLA and with 100% accuracy
• Manage background checks for both internal and external candidates
• Initiate the onboarding process within agreed SLAs
• Monitor candidates progress through the offer and onboarding processes to ensure activities are completed within required timescales and provide any support required.
• Initiate Visa sponsorship requests and follow up with the immigration team until the candidate is onboarded, keeping the candidate and Hiring manager informed throughout the process
• Process travel expenses claims
• Ensure Day 1 checks are completed

Compliance/Audit and Document Management

• Enter and maintain candidate information into the applicant tracking system as required
• Create, upload and maintain all files required in candidate records within the applicant tracking system
• Support compliance Queries
• Support auditing activities

Support the HR Direct ticketing activity and Inbox

• Managing tickets that others have raised to completion
• Raising tickets as required in order to change a start date, offboard a non-starter etc
• Liaising with other departments when required
• Liaising with candidates and Managers
• Managing Email inboxes for Recruitment Team; professionally responding to enquiries and requests, ensuring the advice given is accurate, in accordance with Jaguar Land Rover policy and reflects best practices.

Raise internal background checks as required and ensure these are stored correctly in Success Factors

Preferred candidate profile

• Knowledge/experience of recruitment processes and best practices
• Exceptional attention to detail with the ability to prioritise, multi-task, work collaboratively, problem solve while maintaining flexibility and meeting timelines
• Experience of improving processes or making efficiencies
• Ability to read, analyse and interpret general business information such as, business emails and HR/Recruitment communications etc.
• Ability to effectively present information and respond to questions from managers, recruiters, executives, candidates and the public.
• Ability to build effective relationships with the recruiting team, hiring manager and candidates
• Good working knowledge of MS Office applications and the willingness to learn Technology systems
• An individual with a customer-first mindset who is driven to deliver experiences that are personalised and of the highest quality & accuracy
• An effective team player who supports other team members
• High level of resilience in dealing with ambiguous or fast-paced, evolving situations, as well as setbacks and challenges
• Fluent in both verbal and written English
• Require to work in UK Shift