Recruitment Coordinator

Randstad Enterprise; Bengaluru; In loco; INR 550.000 - 900.000; Tempo pieno

Descrizione del lavoro

Randstad Enterprise is seeking an Interview Coordination Specialist to streamline the recruitment process across multiple roles and time zones. You will schedule interviews, coordinate with hiring managers, and manage candidate communications to ensure a smooth candidate experience.

You will handle logistics such as meeting room bookings, video conferencing setup, and travel arrangements if needed, while maintaining accurate records in the ATS and providing timely feedback to stakeholders.

Competenze

• Customer service or corporate services experience in high-volume environments.
• 1–3 years in recruiting, staffing, or customer service preferred.
• Ability to build rapport with candidates and hiring managers.
• Experience with scheduling tools: Google Meet, Zoom, Skype, Webex, MS Teams.
• Familiarity with multiple time zones globally.
• Flexibility to adapt to changing priorities and pressure.
• Strong negotiation skills for interview scheduling.

Mansioni

• Manage and oversee the recruitment process including scheduling interviews and candidate communications.
• Coordinate interview logistics: meeting rooms, video conferencing, travel if needed.
• Confirm availability with hiring managers and reschedule as necessary.
• Coordinate panel interviews and brief panel members with candidate info.
• Facilitate virtual interviews and troubleshoot technical issues.
• Maintain accurate records of schedules, outcomes, and feedback in ATS.
• Identify improvements to streamline the interview coordination process.

Conoscenze

Scheduling software

Customer service

Negotiation

Communication

Strumenti

Google Meet

Zoom

Skype

Cisco Webex

MS Teams

Descrizione del lavoro

• ● Manage and oversee the entire recruitment process, including scheduling interviews, coordinating with hiring managers, and facilitating candidate communication.
• ● Efficiently manage interview schedules for multiple candidates and hiring managers, ensuring that all parties are available and informed of interview times and locations.
• ● Arrange all logistical aspects of interviews, including booking meeting rooms, coordinating video conferencing facilities, and arranging travel accommodations if necessary.
• ● Coordinate with hiring managers and interviewers to confirm their availability for scheduled interviews and reschedule as needed to accommodate conflicts or emergencies.
• ● Coordinate panel interviews involving multiple interviewers, ensuring that all panel members are briefed on the interview format and have access to candidate information beforehand.
• ● Facilitate virtual interviews via video conferencing platforms, troubleshooting technical issues and ensuring a smooth interview experience for both candidates and interviewers.

Data collection and management

• ● Maintain and update client’s applicant tracking systems and databases to ensure accurate and up-to-date records of candidates and their status in the recruitment pipeline.
• ● Gather feedback from interviewers following candidate interviews, collating comments and assessments to inform hiring decisions and provide constructive feedback to candidates.
• ● Maintain accurate records of interview schedules, outcomes, and feedback in the applicant tracking system or recruitment database for future reference and reporting purposes.
• ● Continuous Improvement: Identify opportunities to streamline and improve the interview coordination process, implementing enhancements to increase efficiency and effectiveness over time.
• ● Ensure compliance with relevant employment laws and regulations, maintain accurate documentation related to recruitment activities, and uphold confidentiality and data protection standards.
• ● Collaborate with other members of the team and hiring managers to support overall recruitment objectives and initiatives.

Job Requirements

Experience required

• ● Relevant experience in a customer service/corporate services or similar high-volume role (RPO/BPO/Recruitment/Sourcing).
• ● 1-3 years experience in the recruiting and staffing or customer service industry is preferable.
• ● Ability to build rapport and maintain positive relationships with candidates, hiring managers, and colleagues contribute to a collaborative and productive recruitment environment. knowledge
• ● Google meet, zoom, skype, cisco webex, MS teams and other scheduling softwares.
• ● Multiple time-zones across the globe (Americas, Europe, Middle-East, Asia Pacific)
• ● Adapting to changing priorities, unexpected challenges, and evolving recruitment needs requires flexibility and the ability to remain composed under pressure.
• ● Negotiating interview schedules, and other recruitment-related matters requires strong negotiation skills to achieve mutually beneficial outcomes.