QMS SPECIALIST ( QUALITY MANAGMENT SYSTEM) - FREELANCE REMOTE

ADV TECHMINDS PVT LTD; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

ADV TECHMINDS PVT LTD is seeking a QMS Specialist to maintain and improve the quality management system, focusing on document control, reviews, and processing of new or revised documents in line with ISO 9001:2015.

You will partner with the Quality Systems Manager, conduct internal and coordinate external audits, support customer inquiries, manage print releases, deviations, and quality alerts, and help keep records, logs, and lab areas organized.

Qualifications

• Proficient QMS experience with ISO 9001:2015.
• Experience supporting internal/external audits and audit readiness.
• Proven document control with versioning, approvals and archiving.
• SharePoint proficiency for document libraries, filing and publishing.
• Strong MS 365 skills for tracking, analysis, and professional communication.

Responsibilities

• Maintain and improve the document control process and records.
• Coordinate internal audits and support external audits.
• Support customer inquiries and audits with data collection and documentation.
• Manage print releases, deviations and quality alerts.
• Ensure accurate recordkeeping, scanning, archiving, and inspection documentation.
• Provide general administrative support to the quality function and organize labs and logistics.

Skills

QMS experience

ISO 9001:2015 knowledge

Audits experience

Document control

MS 365 skills

Tools

SharePoint

Microsoft 365

Job description

The QMS Specialist plays a key role in maintaining and improving the organization's quality management system by facilitating the document control process, including receiving, reviewing, and processing new or revised documents in accordance with established requirements. This individual partners closely with the Quality Systems Manager to enhance document control systems and ensure compliance with ISO9001:2015 standards. Responsibilities include developing and maintaining process standards, work instructions, and forms, as well as supporting others in drafting procedures when needed. The role also involves conducting internal audits, coordinating external audits, and supporting customer inquiries and audits through data collection and documentation. In addition, the QMS Specialist manages quality-related documentation such as print releases, deviations, and quality alerts, while ensuring accurate recordkeeping through scanning, archiving, and maintaining inspection documentation. This position provides general administrative support to the quality function, including organizing lab areas, printing materials, updating logs and reports, and ordering supplies. The QMS Specialist is expected to contribute to continuous improvement efforts and take on additional responsibilities as assigned.

Role: QMS Specialist

Job Description

The QMS Specialist plays a key role in maintaining and improving the organization's quality management system by facilitating the document control process, including receiving, reviewing, and processing new or revised documents in accordance with established requirements. This individual partners closely with the Quality Systems Manager to enhance document control systems and ensure compliance with ISO9001:2015 standards. Responsibilities include developing and maintaining process standards, work instructions, and forms, as well as supporting others in drafting procedures when needed. The role also involves conducting internal audits, coordinating external audits, and supporting customer inquiries and audits through data collection and documentation. In addition, the QMS Specialist manages quality-related documentation such as print releases, deviations, and quality alerts, while ensuring accurate recordkeeping through scanning, archiving, and maintaining inspection documentation. This position provides general administrative support to the quality function, including organizing lab areas, printing materials, updating logs and reports, and ordering supplies. The QMS Specialist is expected to contribute to continuous improvement efforts and take on additional responsibilities as assigned.

Required Skills & Experience

• Proficient QMS experience.
• Working knowledge of ISO 9001:2015 and experience operating within a Quality Management System (QMS), including support for compliance, document control, and audit readiness.
• Experience participating in internal audits (ISO 9001 or similar), including evidence collection, documentation of findings, and follow-up on corrective actions.
• Proven document control experience, including managing controlled documents/records, version control, approvals, and archiving, with ability to support process documentation updates.
• Proficiency in SharePoint for managing document libraries, including structured filing, version tracking, and publishing controlled documents.
• Strong Microsoft 365 skills, particularly in Excel, Word, and PowerPoint for tracking, analysis, document formatting, and professional communication.