Qa Executive

Saibaba Polymer Technologies Pvt. Ltd.(A unit of BABA Group of companies); Bengaluru, Raipur; On-site; INR 600,000 - 900,000; Full time

Job summary

Saibaba Polymer Technologies Pvt. Ltd. (A unit of BABA Group) seeks a dedicated Quality Assurance Documentation Specialist to oversee documentation and ensure compliance across Pan India manufacturing units under the Senior QA Manager.

You will drive IMS, IATF 16949, BIS, NABL standards, conduct internal audits, coordinate CAPA actions, and ensure audit-ready records. The role requires coordinating with multiple departments, maintaining SOPs, formats, check sheets, and control plans to

Qualifications

• Extensive experience in QA documentation and compliance.
• Familiar with IMS (ISO 9001, ISO 14001, ISO 45001), IATF 16949, BIS, NABL.
• Strong ability to coordinate across multiple departments.

Responsibilities

• Manage Quality Assurance documentation and compliance activities for Pan India manufacturing units.
• Ensure audit-ready documentation and ongoing IMS/IATF/BIS/NABL compliance.
• Review QMS documents across Production, Quality Control, Maintenance, Stores, Dispatch, Purchase, HR, EHS.
• Monitor documentation compliance and timely completion of quality records.
• Coordinate with plant teams via emails, calls, WhatsApp, and virtual meetings to resolve issues.
• Plan, coordinate, and conduct Internal Quality Audits and CAPA verification.
• Conduct Process and Product Audits to assess conformity and effectiveness.
• Lead audit readiness activities for IMS, IATF, VDA, BIS, NABL assessments.
• Prepare audit plans, checklists, NCRs, CAPA records, and compliance trackers.
• Verify SOPs, Work Instructions, Formats, Check Sheets, and Control Plans for revision status.
• Organize monthly QMS awareness and documentation training.
• Follow up on document completion and audit observations with all units.
• Support Management Review Meetings with quality reports and KPI data.
• Collaborate with department heads to improve documentation practices.

Job description

Role & responsibilities

• Manage Quality Assurance documentation and compliance activities for our Pan India manufacturing units while coordinating with cross-functional departments and reporting to the Senior QA Manager.
• Ensure continuous compliance with IMS (ISO 9001, ISO 14001 & ISO 45001), IATF 16949, VDA, BIS, and NABL requirements by maintaining audit-ready documentation.
• Perform daily, weekly, monthly, quarterly, and annual reviews of Quality Management System (QMS) documents across Production, Quality Control, Maintenance, Stores, Dispatch, Purchase, HR, EHS, and other support functions.
• Monitor documentation compliance of all manufacturing units and ensure timely completion, verification, and submission of quality records.
• Coordinate with plant teams through emails, telephone calls, WhatsApp, and virtual meetings to resolve documentation issues and ensure timely closure of pending activities.
• Plan, coordinate, and conduct Internal Quality Audits as per the annual audit schedule and verify implementation of corrective and preventive actions (CAPA).
• Conduct Process Audits and Product Audits to evaluate process effectiveness, product conformity, and compliance with customer and organizational requirements.
• Lead audit readiness activities for IMS, IATF, VDA, BIS, and NABL assessments by ensuring all departments maintain updated documents and objective evidence.
• Prepare audit documents including audit plans, checklists, non-conformance reports (NCR), observations, CAPA records, audit reports, and compliance trackers.
• Verify SOPs, Work Instructions, Formats, Check Sheets, Control Plans, Quality Records, and other controlled documents to ensure revision status and document control compliance.
• Organize and conduct monthly department-wise Quality Management System (QMS) awareness and documentation training programs.
• Follow up daily with all manufacturing units regarding document completion, pending actions, audit observations, and compliance status.
• Ensure timely collection, verification, approval, and archival of quality documents from all manufacturing locations.
• Support Management Review Meetings (MRM) by compiling quality reports, audit summaries, KPI data, and compliance status.
• Coordinate with department heads to improve documentation practices and strengthen quality system implementation across all locations.
• Participate in continual improvement initiatives by identifying documentation gaps, recommending corrective actions, and monitoring effectiveness.
• Maintain effective communication between the Head Office and manufacturing units to ensure standardized quality documentation and audit compliance.