Purchasing Senior Analyst

Vertiv Co; Ambernath; On-site; INR 450,000 - 650,000; Full time

Job summary

Vertiv Co in Maharashtra, Ambernath, India, is seeking a detail-oriented Buyer to join our Purchasing team. You will support day-to-day operations with data entry, record-keeping, supplier coordination, and basic purchasing tasks.

The ideal candidate has 4–6 years in a manufacturing admin or purchasing role, strong MS Office skills, ERP/IFS experience, and the ability to work independently or in a team while managing multiple priorities.

Qualifications

• High school diploma or equivalent required.
• Associate degree or bachelor’s degree preferred.
• 4–6 years in a manufacturing admin or purchasing role preferred.
• Proficient in Microsoft Office; ERP/IFS experience a plus.
• Strong organizational and multitasking abilities with detail orientation.
• Strong communication and interpersonal skills.

Responsibilities

• Handle data entry, file management, and document organization.
• Maintain records of purchase orders and supplier data.
• Prepare reports and presentations; schedule meetings.
• Coordinate with internal and external stakeholders; manage communications.
• Assist in processing purchase orders; track orders for timely delivery.
• Conduct basic research on suppliers and products to support decisions.
• Monitor order statuses and address discrepancies or delays.
• Support supplier relationships and resolve issues.
• Help maintain inventory accuracy with receiving and warehouse teams.
• Input and manage data in purchasing/inventory systems.
• Generate weekly and monthly purchasing activity reports.
• Assist with expense tracking and invoice reconciliation.

Skills

Organizational skills

Multitasking

Attention to detail

MS Office

ERP/IFS

Purchasing knowledge

Communication skills

Teamwork

Education

High school diploma or equivalent

Associate degree

Bachelor's degree

Tools

IFS ERP

Purchasing software

Job description

Brief Job Description:

The Buyer will join our Purchasing team. We are seeking a detail-oriented and proactive Buyer. This role provides essential support to the purchasing department, assisting with both administrative duties and entry-level purchasing tasks. The ideal candidate will be organized, adaptable, and capable of managing multiple responsibilities. This position plays a key role in ensuring smooth day-to-day operations within the department.

Responsibilities: -

• Handle administrative tasks such as data entry, file management, and document organization to support purchasing functions.
• Maintain accurate and up-to-date records of purchase orders, supplier information, and inventory data.
• Assist with scheduling meetings, preparing reports, and creating presentations as needed.
• Serve as a point of contact for internal and external stakeholders, managing communication and correspondence.
• Assist in processing purchase orders, including creating, updating, and tracking orders to ensure timely delivery.
• Conduct basic research on suppliers and products to support purchasing decisions.
• Monitor and follow up on order statuses with suppliers, addressing any discrepancies or delays.
• Support in managing supplier relationships by assisting in resolving issues and maintaining good communication.
• Help maintain accurate inventory levels by coordinating with receiving and warehouse teams to track materials.
• Input, update, and manage data in purchasing and inventory management systems, ensuring accuracy and compliance.
• Generate and distribute weekly and monthly reports on purchasing activity, inventory status, and order tracking.
• Assist with expense tracking and invoice reconciliation.

Qualifications: -

• High school diploma or equivalent required
• Associate degree or bachelor's preferred
• 4 to 6years of experience in a manufacturing administrative role or purchasing environment preferred
• Strong organizational and multitasking skills, with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with ERP (IFS) or purchasing software is a plus.
• Basic understanding of purchasing processes and inventory management.
• Effective communication and interpersonal skills.
• Ability to work independently as well as in a team-oriented environment.

Physical & Environmental Demands: -

• PPE Required when on the production floor - earplugs, gloves, eyewear, respirator, mask, etc.
• Frequent Sitting
• Frequent Standing

Time Travel Required: -

• Less than 5%