Purchasing Senior Analyst

Vertiv; Ambernath; On-site; INR 450,000 - 750,000; Full time

Job summary

Vertiv in Ambernath, Maharashtra, India, is seeking a detail-oriented Buyer to join our Purchasing team. The role focuses on administrative support, data entry, and entry-level purchasing tasks to ensure smooth day-to-day operations.

You will maintain PO records, supplier data, and inventory, assist with meetings and reports, and coordinate with internal and external stakeholders to resolve issues and track orders.

Qualifications

• High school diploma or equivalent required.
• Associate degree or bachelor's degree preferred.
• 4 to 6 years of experience in a manufacturing administrative role or purchasing environment preferred.
• Proficiency in Microsoft Office Suite; experience with ERP (IFS) or purchasing software is a plus.
• Strong organizational and multitasking skills with excellent attention to detail.
• Effective communication and interpersonal skills.
• Ability to work independently as well as in a team-oriented environment.

Responsibilities

• Handle administrative tasks such as data entry, file management, and document organization to support purchasing functions.
• Maintain accurate and up-to-date records of purchase orders, supplier information, and inventory data.
• Assist with scheduling meetings, preparing reports, and creating presentations as needed.
• Serve as a point of contact for internal and external stakeholders, managing communication and correspondence.
• Assist in processing purchase orders, including creating, updating, and tracking orders to ensure timely delivery.
• Conduct basic research on suppliers and products to support purchasing decisions.
• Monitor and follow up on order statuses with suppliers, addressing any discrepancies or delays.
• Support in managing supplier relationships by assisting in resolving issues and maintaining good communication.
• Help maintain accurate inventory levels by coordinating with receiving and warehouse teams to track materials.
• Input, update, and manage data in purchasing and inventory management systems, ensuring accuracy and compliance.
• Generate and distribute weekly and monthly reports on purchasing activity, inventory status, and order tracking.
• Assist with expense tracking and invoice reconciliation.

Skills

Organizational skills

Multitasking

Attention to detail

Communication

Education

High school diploma

Associate/Bachelor preferred

Tools

Microsoft Office Suite

IFS ERP

Job description

Job Description:

Brief Job Description:

The Buyer will join our Purchasing team. We are seeking a detail-oriented and proactive Buyer. This role provides essential support to the purchasing department, assisting with both administrative duties and entry-level purchasing tasks. The ideal candidate will be organized, adaptable, and capable of managing multiple responsibilities. This position plays a key role in ensuring smooth day-to-day operations within the department.

Responsibilities:

• Handle administrative tasks such as data entry, file management, and document organization to support purchasing functions.
• Maintain accurate and up-to-date records of purchase orders, supplier information, and inventory data.
• Assist with scheduling meetings, preparing reports, and creating presentations as needed.
• Serve as a point of contact for internal and external stakeholders, managing communication and correspondence.
• Assist in processing purchase orders, including creating, updating, and tracking orders to ensure timely delivery.
• Conduct basic research on suppliers and products to support purchasing decisions.
• Monitor and follow up on order statuses with suppliers, addressing any discrepancies or delays.
• Support in managing supplier relationships by assisting in resolving issues and maintaining good communication.
• Help maintain accurate inventory levels by coordinating with receiving and warehouse teams to track materials.
• Input, update, and manage data in purchasing and inventory management systems, ensuring accuracy and compliance.
• Generate and distribute weekly and monthly reports on purchasing activity, inventory status, and order tracking.
• Assist with expense tracking and invoice reconciliation.

Qualifications:

• High school diploma or equivalent required
• Associate degree or bachelor’s preferred
• 4 to 6years of experience in a manufacturing administrative role or purchasing environment preferred
• Strong organizational and multitasking skills, with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with ERP (IFS) or purchasing software is a plus.
• Basic understanding of purchasing processes and inventory management.
• Effective communication and interpersonal skills.
• Ability to work independently as well as in a team-oriented environment.

Physical & Environmental Demands:

• PPE Required when on the production floor – earplugs, gloves, eyewear, respirator, mask, etc.
• Frequent Sitting
• Frequent Standing

Time Travel Required:

• Less than 5%

Work Authorization

Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Equal Opportunity Employer

We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability.