Purchasing & Procurement Associate

Wolters Kluwer N.V.; Pune District; On-site; INR 420,000 - 620,000; Full time

Job summary

Wolters Kluwer N.V. in Pune, India, is seeking a Purchasing and Procurement Associate to support efficient, compliant procurement operations across internal stakeholders. You will review requisitions, process POs in Coupa, and maintain audit trails while ensuring SLAs are met.

The role requires 1–2 years in procurement operations, strong attention to detail, and familiarity with ERP tools such as Coupa, Ariba, SAP, or Oracle. Office-based role with 3 days onsite.

Qualifications

• Bachelor's degree in a relevant field or equivalent experience.
• 1–2 years of experience in purchasing, procurement operations or shared services.
• Proficient in MS Office and procurement tools; strong written and verbal communication.

Responsibilities

• Review purchasing requests and process requisitions and POs in Coupa.
• Ensure compliance, maintain audit trails, and meet SLAs.
• Coordinate with Sourcing, Finance and Contract teams to resolve queries.
• Support process improvements and procurement reporting.

Skills

Coupa experience

Procurement operations

Attention to detail

Communication skills

Analytical problem-solving

Education

Bachelor's degree in Business/Supply Chain

Tools

Coupa

Ariba

SAP

Oracle

Job description

## Our Interview Practices*To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we're getting to know you - not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process.**Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.***Purchasing and Procurement Associate**Wolters Kluwer - Global Business Services - Center of Excellence Procurement and Sourcing**Job Description**Business Title: Purchasing and Procurement AssociateThe associate is responsible for supporting efficient, compliant, and customer-focused procurement operations. The role works with internal stakeholders to review purchasing requests, process requisitions and purchase orders, maintain accurate procurement records, and resolve operational queries within agreed service levels.**Roles & Responsibilities:**Key accountabilities:Calendar planning & renewal* Work on transactions for assigned sub-function such as procurement helpdesk, contract administration, procurement operations, sourcing support, catalog management, etc.* Create & review requisitions and determine the appropriate procurement workflow based on category, contract requirements, risk profile, and governance needs.* Manage procurement requests in Coupa from intake through PO issuance while meeting defined SLAs and turnaround times.* Perform procurement due diligence and validation checks to ensure requests are complete, compliant, and supported by appropriate documentation.* Identify and coordinate required reviews with Sourcing, Risk, Finance and Contract Administration teams.* Coordinate with requesters, approvers, suppliers, Finance, and other internal teams to resolve purchasing queries and transaction issues.* Serve as a primary contact for procurement-related inquiries and provide guidance on procurement processes and approval requirements.* Help resolve routine procurement issues, follow up on open actions, and communicate with suppliers regarding order status and transactional updates* Maintain accurate procurement records, documentation, and audit trails.* Monitor open requisitions and purchase orders, follow up on pending actions, and escalate delays or process bottlenecks.* Support reporting, process improvement initiatives, and continuous optimization of procurement operations.* Ensure adherence to procurement policies, internal controls, compliance requirements, and audit standards.* Resolve invoice-related issues and coordinate with suppliers, Accounts Payable, and stakeholders for timely resolution.**Key competencies*** Hands-on experience with Coupa and/or other procurement or ERP tools such as Ariba, SAP, or Oracle.* Understanding of purchase requisition, purchase order, supplier onboarding, catalog, and procurement helpdesk processes.* Strong attention to detail and ability to process transactions accurately within defined timelines.* Strong analytical and problem-solving ability with a focus on practical solutions and results.* Knowledge of procurement policies, controls, and customer service processes.* Ability to collaborate, build trusted relationships, and drive action across stakeholders, suppliers, and cross-functional teams.* Strong process acumen and a continuous-improvement mindset.* Ability to prioritize multiple requests and work effectively in a team environment.* Strong interpersonal, written, and verbal communication skills.* Proficiency in Microsoft Office and relevant digital tools.**Additional Responsibilities*** Proactively pursues professional development activities (e.g., reviewing professional publications, establishing personal networks)* Manages time and company resources appropriately* Performs other duties as requested by senior leadership**Education and experience*** Minimum Experience: 1-2 years of experience in purchasing, procurement operations, shared services, or a related customer-service environment, including:* Collaborating with cross-functional international stakeholders across the company* Collaborating with people from a variety of diverse backgrounds and cultures* Collaborating with multiple internal teams* Demonstrating excellent written and verbal communication* Demonstrating organizational, time management, and multi-tasking skills* Utilizing the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, MS Teams, etc.)**Shift timings*** Candidates should be willing to work from office (3 days a week) and flexible in working multiple shifts to support other offices of Wolters Kluwer, shift timings mentioned below* 3:00 PM IST to 12:00 AM IST* 6:00 PM IST to 3:00 AM ISTWolters Kluwer reported 2025 annual revenues of €6.1 billion. The group serves customers in over 180 countries, maintains operations in over 40 countries, and employs more than 21,000 people worldwide.Our customers work in industries that impact the lives of millions of people every single day. Our mission is to empower our professional customers with the AI-powered solutions they need to make critical decisions, achieve successful outcomes, and increase productivity.We deliver trusted, AI-powered expert solutions that combine deep domain knowledge, proprietary content, and advanced technology to provide expert-validated insights, automate workflows, and drive better outcomes. Today, nearly 70% of our digital revenues come from AI-powered solutions, reflecting our strategic focus on embedding AI into professional workflows and delivering measurable productivity gains.We are committed to helping professionals navigate complexity, improve the way they work, and solve critical challenges through cloud-based, AI-powered platforms that integrate seamlessly into their workflows and ecosystems. Our solutions are designed to deliver impact when it matters most, especially in high-stakes environments where accuracy and trust are essential.With a nearly 190-year legacy, Wolters Kluwer continues to evolve its portfolio of digital solutions and services to meet the changing needs of professionals worldwide, enabling them to work faster, make smarter decisions, and deliver better outcomes.For more information about our solutions and organization, visit, or follow us on, and .At Wolters Kluwer, you'll feel valued for your contributions, and you'll know that your health, safety, and well-being are important to us. Our well-being benefits provide tools, programs, and resources to help our diverse employees feel healthy, happy, safe, and prosperous.Our global Together we thrive well-being program reflects our commitment to supporting colleagues across physical, mental, social, and financial well-being. That commitment has been recognized externally through Ragan's **Top Places to Work for Employee Wellbeing: Large Organization in 2024**.More recently, Wolters Kluwer was recognized by Forbes as one of **America's Best Large Employers 2026** and **America's Best Employers for Engineers 2026**. In 2025, Wolters Kluwer was also recognized by Forbes as one of **America's Best Employers for Women.**