Purchase Manager- Mumbai

SG Oasis; Mumbai; On-site; INR 500,000 - 1,200,000; Full time

Job summary

SG Oasis in Mumbai (Andheri East) seeks a Purchase Manager to lead materials procurement for a leading corporate & institutional catering company. You will manage vendor relations, negotiate terms, ensure quality, and oversee purchase orders across multiple sites.

Graduate/Postgraduate with 5–8 years in catering/H&B procurement is preferred. MS Excel and ERP experience essential; FSSAI compliance knowledge advantageous. Report to CFO, drive cost savings.

Qualifications

• 5–8 years of relevant purchasing/procurement experience in catering, hospitality, F&B, or institutional food services.
• Strong negotiation skills with proven ability to manage vendor relationships across multiple locations.
• Working knowledge of MS Excel and procurement/ERP systems; comfortable handling multi-site purchase data and MIS reporting.
• Sound understanding of food safety norms, quality specifications, and statutory compliance relevant to the F&B industry.

Responsibilities

• Develop, implement, and improve purchasing policies, systems, and procedures in line with company standards and food-safety requirements.
• Source, evaluate, and empanel vendors for raw materials, groceries, kitchen equipment, packaging, and consumables across all sites and the central kitchen.
• Monitor and evaluate vendor performance on quality, service reliability, and price; maintain an approved vendor list.
• Obtain competitive quotations and ensure best-quality product at competitive price.
• Call for quotations/tenders for items above threshold and negotiate rates with multiple suppliers.
• Ensure purchase requisitions are processed and converted into purchase orders within timelines.
• Ensure all approved purchase orders are released daily and delivery dates tracked by buyers.
• Coordinate with Stores and Logistics to ensure timely receipt, quality check, and dispatch; resolve discrepancies.
• Review discrepancy reports and initiate corrective action with vendors.
• Draft and validate rate contracts with vendors and track renewal timelines.
• Liaise with Stores Supervisor, Cost Controller, Chefs, and Site/Cluster Managers to align procurement with menuplanning.
• Track market price trends and flag cost fluctuations affecting food cost or client billing.
• Ensure statutory and food-safety compliance for all items and vendor documentation.
• Prepare MIS/reports on purchase spend, cost savings, and vendor performance to Management.
• Support budgeting and cost-control initiatives without compromising quality.

Skills

Vendor management

Negotiation

Analytical ability

Coordination

Education

Graduate/Postgraduate in any discipline

Materials Management / Supply Chain preferred

Tools

MS Excel

ERP systems

Job description

Please find below the details for the post of Purchase Manager in India's leading Corporate & Institutional Catering Company in Mumbai

Company Profile : It can be described as a Mumbai-based B2B institutional catering and food-solutions company that has evolved from a tiffin/meal-service concept into a sizeable corporate, school and industrial catering operator. Its main competitive positioning appears to be the combination of homestyle food, nutrition, large-scale meal production, hygiene/compliance and customized institutional catering.

Position : Purchase Manager

Location : Andheri(E) in Mumbai

Education : Graduate/Postgraduate in any discipline; a degree/diploma in Materials Management, Supply Chain is preferred.

Department: Materials & Procurement

Reporting To: CFO

Positions Supervised: Purchase Executives / Store Incharge, etc.

Role & Responsibilities :

• Develop, implement, and continuously improve purchasing policies, systems, and procedures in line with Company standards and food-safety requirements.
• Source, evaluate, and empanel vendors for raw materials, groceries, kitchen equipment, packaging, and consumables across all sites and the central kitchen.
• Monitor and evaluate vendor performance on quality, service reliability, and price through standard purchasing specifications; maintain an approved vendor list.
• Obtain competitive quotations for kitchen and site requirements and ensure the best-quality product is sourced at the most competitive price.
• Call for quotations/tenders for any item costing above the threshold defined by Company policy and negotiate rates with multiple suppliers.
• Ensure purchase requisitions from sites and the central kitchen are processed, approved, and converted into purchase orders within agreed timelines.
• Ensure all approved purchase orders are released to respective suppliers/vendors on a daily basis and that promised delivery dates are tracked and updated by buyers.
• Coordinate with the Stores and Logistics team to ensure timely receipt, quality check, and dispatch of materials to sites, and resolve delivery discrepancies.
• Review and approve delivered-item discrepancy reports issued by Cost Control regarding price and quantity variances, and initiate corrective action with vendors.
• Approve requests for new storeroom/menu items, verifying correct item description, unit, packing, and category, and establish Min/Max stock levels for each site.
• Draft, negotiate, and validate rate contracts/agreements with vendors, ensuring favorable commercial terms, credit periods, and renewal timelines are tracked.
• Liaise closely with the Stores Supervisor, F&B/Cost Controller, Chefs, and Site/Cluster Managers to align procurement with menu planning and consumption patterns.
• Track market price trends for key commodities and proactively flag cost fluctuations that may impact food cost or client billing.
• Ensure statutory and food-safety compliance (FSSAI, quality certificates, expiry tracking) for all purchased items and vendor documentation.
• Prepare and present periodic MIS/reports on purchase spend, cost savings, vendor performance, and category-wise procurement analysis to Management.
• Support budgeting and cost-control initiatives by identifying cost-saving opportunities without compromising quality or service standards.

Qualifications and Experience

• Graduate/Postgraduate in any discipline; a degree/diploma in Materials Management, Supply Chain is preferred.
• 5 to 8 years of relevant purchasing/procurement experience, preferably in the catering, hospitality, F&B, or institutional food services industry.
• Strong negotiation skills with proven ability to manage vendor relationships across multiple locations.
• Working knowledge of MS Excel and procurement/ERP systems; comfortable handling multi-site purchase data and MIS reporting.
• Sound understanding of food safety norms, quality specifications, and statutory compliance relevant to the F&B industry.
• High integrity, strong analytical ability, and effective communication and coordination skills across cross-functional teams.

Package: 5.00 LPA to 12.00 LPA

Interested Candidates can click on Apply or Whatsapp resume

Whatsapp Number : 7039081275

Regards,

HR Aditi Ojha

WhatsApp Number : 7039081275