Purchase Executive - F&B

Circle of Crust; Delhi; On-site; INR 300,000 - 420,000; Full time

Job summary

Circle of Crust, a Delhi-based QSR brand, is seeking a Purchase Executive to manage procurement, store inventory, and cost control across outlets. You will coordinate with suppliers, negotiate terms, and ensure timely delivery of food-grade ingredients and packaging.

You will work with operations, kitchen, and finance teams to align purchasing with menus and campaigns, maintain ERP records, and ensure compliance with FSSAI standards for quality and hygiene across all outlets.

Qualifications

• Experience in F&B procurement, supply chain or hospitality sourcing.
• Familiarity with Indian food standards (FSSAI regulations) is beneficial.
• Proficiency in MS Excel and inventory management software.

Responsibilities

• Source raw materials and packaging.
• Ensure timely purchase of food-grade items and non-food items.
• Negotiate prices, payment terms, delivery timelines, and contracts.
• Monitor inventory levels and reorder as needed.
• Coordinate with warehouse or central kitchen teams to track stock.
• Minimize wastage and avoid stockouts or overstocking.
• Ensure procurement within allocated budgets and monitor market price trends.
• Maintain documentation for audits and regulatory inspections.
• Coordinate with operations, kitchen, finance, and logistics teams.
• Maintain procurement records in ERP or POS systems and generate reports.

Skills

F&B procurement

Vendor management

Negotiation

Inventory control

MS Excel

Tools

SAP

Tally

POS systems

Job description

POSITION: PURCHASE EXECUTIVE (Purchase & Store)

Basic Job Description:

A Purchase Executive in the Indian QSR (Quick Service Restaurant) industry plays a crucial role in ensuring smooth operations by maintaining a steady supply of materials, ingredients, packaging, and equipment. Their responsibilities require a mix of supply chain management, vendor coordination, cost control, and compliance, Plan, direct, or coordinate the activities of buyers, purchasing officers, and related workers involved in purchasing materials, products, vendor management, price negotiable and monthly store inventories etc. services.

Experience Required : 1-3 years in QSR industry

1. Procurement & Sourcing

• Source raw materials (e.g., vegetables, spices, meat, dairy) and packaging (e.g., containers, napkins, disposable cutlery).
• Ensure the timely purchase of food-grade items and non-food items like uniforms, cleaning materials, etc.
• Identify and qualify vendors and suppliers.
• Develop and maintain strong vendor relationships.
• Negotiate prices, payment terms, delivery timelines, and contracts.

3. Inventory Management

• Monitor inventory levels and reorder as needed.
• Coordinate with warehouse or central kitchen teams to track stock.
• Minimize wastage and avoid stockouts or overstocking.

4. Cost Control & Budgeting

• Ensure procurement within allocated budgets.
• Monitor market price trends and identify cost-saving opportunities.
• Maintain cost sheets and regularly update price comparisons.

5. Quality Assurance & Compliance

• Ensure all procured items meet FSSAI and QSR brand standards.
• Work with QA/QC teams to ensure food safety and hygiene compliance.
• Maintain documentation for audits and regulatory inspections.

6. Coordination with Internal Teams

• Work closely with operations, kitchen, finance, and logistics teams.
• Align procurement with menu changes, new product launches, or seasonal campaigns.

7. System & Reporting

• Maintain procurement records in ERP or POS systems (e.g., SAP, Tally, or restaurant-specific software).
• Prepare daily/weekly/monthly procurement and cost reports.
• Track delivery schedules and resolve discrepancies.

8. Logistics Coordination

• Ensure timely delivery of goods to all outlets or commissaries.
• Coordinate with transporters and logistics partners.
• Optimize routes and delivery frequencies to control costs.

Desired Skills & Qualifications:

• Knowledge of F&B procurement, supply chain, or hospitality sourcing.
• Familiarity with Indian food standards (FSSAI regulations).
• Good negotiation and communication skills.
• Proficiency in MS Excel and inventory management software.
• Experience with multi-unit QSR brands (e.g., Domino’s, Pizza Hut, McDonald’s, Wow! Momo, Haldiram’s) is a plus.

Experience: 2 years+ (Hospitality Preferred)