Purchase Executive

Titan Company; Bengaluru; On-site; INR 450,000 - 600,000; Full time

Job summary

Titan Company in Bengaluru invites a Purchase Executive to manage end-to-end procurement operations, vendor onboarding, contract management, PO execution, and cost updates. You will coordinate with Finance, Quality, NPD, and bottlers to ensure timely procurement and compliance with processes.

The role requires 5+ years in sourcing/procurement, strong communication and negotiation skills, and proficiency in SAP, Excel, and Google Workspace. Based at corporate office in Bengaluru, on-site role.

Qualifications

• Bachelor's degree and 5+ years in Sourcing/Procurement.
• Strong communication, negotiation and stakeholder management skills.
• Proficiency in SAP, Excel and Google Workspace.

Responsibilities

• Coordinate end-to-end vendor onboarding with internal stakeholders across Finance, Legal, Quality and NPD teams.
• Ensure execution of new vendor agreements and contracts in compliance with legal and commercial requirements.
• Track agreement validity and coordinate timely renewals to prevent contract lapses.
• Raise and release Purchase Orders as per SCM requirements within agreed timelines and ensure pricing accuracy.
• Coordinate with bottlers for demand generation, procurement planning, and timely issuance of POs to vendors.
• Ensure timely booking of Finished Goods inward transactions in SAP/system.
• Coordinate with Finance for GRIR reconciliation and closure.
• Prepare and process vendor advance proposals and payments in coordination with Finance.
• Monitor vendor payment status and resolve payment-related issues.

Skills

Communication

Negotiation

Stakeholder management

Education

Bachelor's degree

Tools

SAP

Microsoft Excel

Google Workspace

Job description

Job Requirements

Position

Purchase Executive

Job Location

Corporate Office, Bengaluru

Level

L4

Reporting to

Sourcing Manager

1. Scope of the role

Manage end-to-end procurement operations, including vendor onboarding, contract management, purchase order execution, material cost updates, and payment coordination, ensuring uninterrupted supply and compliance with organizational processes.

Coordinate closely with Supply Chain, Finance, Quality, NPD teams and bottlers to drive timely procurement, reconciliation, and ensure stakeholder satisfaction.

2. Job Profile

• Coordinate end-to-end vendor onboarding with internal stakeholders across Finance, Legal, Quality, and NPD teams and timely completion of approval workflows and vendor master creation.
• Ensure execution of new vendor agreements and contracts in compliance with legal and commercial requirements.
• Track agreement validity and coordinate timely renewals to prevent any contract lapses.
• Purchase Order Management - Raise and release Purchase Orders (POs) as per Supply Chain requirements within agreed timelines. Ensure accuracy of pricing, terms, and material details in all procurement transactions.
• Coordinate with bottlers for demand generation, procurement planning, and timely issuance of POs to vendors.
• Ensure timely booking of Finished Goods (FG) inward transactions in SAP/system.
• Coordinate with the Finance team for timely reconciliation and closure of Goods Receipt-Invoice Receipt (GRIR) balances.
• Prepare and process vendor advance proposals and ensure timely release of payments to bottlers and vendors in coordination with the Finance team.
• Monitor vendor payment status and resolve payment-related issues with bottlers, vendors, and finance stakeholders.
• Ensure timely update of material costs in SAP and relevant master databases.
• To complete & share material cost budgeting as an input for closing Divisional budget.
• Ensure closure of all outstanding items and avoid carry-forward of unresolved issues into subsequent quarters.

3. Key Deliverables

• Timely vendor onboarding and compliance completion, including timely renewal of agreements.
• On-time PO issuance as per SCM requirements.
• Coordinate between vendors and local sourcing & QA team for timely dispatch of FG to Titan Warehouse & CFA Locations.
• Timely FG inward posting and GRIR closure.
• To coordinate with bottlers and CFAs to resolve discrepancies due to mismatch of invoice vs PO.
• Vendor payment adherence as per agreed terms.
• 100% accuracy in material master cost updates.
• Closure of reconciliation items within 30 days of goods receipts.
• To make sure vendor accounts are reconciled with Finance team on a regular basis.
• Strong stakeholder and vendor satisfaction through effective coordination.

Work Experience

The right person

• Bachelor's degree in any discipline with a minimum of 5 years of experience in Sourcing / Procurement function.
• Strong communication, negotiation, and stakeholder management skills.
• Proficiency in SAP, Microsoft Excel, and Google Workspace applications.
• Ability to work effectively in a fast-paced environment and drive sourcing initiatives to closure.