Purchase Assistant / Purchase Coordinator - Mumbai (Charni Road)

JobItUs; Mumbai; On-site; INR 300,000 - 420,000; Full time

Job summary

JobItUs in Mumbai is seeking a detail-oriented Purchasing Assistant to support day-to-day procurement activities. You will assist the Purchase Coordinator in creating POs from PRs and help coordinate with factory, sales teams, and suppliers to ensure timely material planning.

The role emphasizes strong Excel skills, precise record-keeping, and reliable follow-up on supplier deliveries. You will maintain supplier data, generate reports, and contribute to smooth operations across departments.

Qualifications

• Good typing speed and accuracy.
• Strong coordination and follow-up skills.
• Good communication and negotiation skills.
• Ability to maintain records and handle multiple tasks efficiently.
• Attention to detail and a responsible approach to work.

Responsibilities

• Assist the Purchase Coordinator in day-to-day purchasing activities.
• Prepare Purchase Orders (POs) based on Purchase Requisitions (PRs) received from various departments.
• Coordinate with the factory, Sales Coordinator, and Sales Team to ensure smooth communication and timely material planning.
• Follow up with suppliers regarding order confirmation, delivery schedules, and pending supplies.
• Identify and evaluate new suppliers based on pricing, quality, delivery timelines, and reliability.
• Maintain and update supplier records, purchase orders, delivery schedules, and other purchasing documents.
• Follow up on supplier performance, pending deliveries, and material availability.
• Prepare and maintain purchase-related reports and MIS using MS Excel.
• Ensure proper documentation and timely updates of purchase records.
• Support the Purchase Coordinator/Manager in daily purchasing operations and other assigned tasks.

Skills

Typing speed

Coordination

Communication

Multitasking

Attention to detail

Tools

MS Excel

Job description

Key Responsibilities

• Assist the Purchase Coordinator/Manager in day-to-day purchasing activities.
• Prepare Purchase Orders (POs) based on Purchase Requisitions (PRs) received from various departments.
• Coordinate with the factory, Sales Coordinator, and Sales Team to ensure smooth communication and timely material planning.
• Follow up with suppliers regarding order confirmation, delivery schedules, and pending supplies.
• Identify and evaluate new suppliers based on pricing, quality, delivery timelines, and reliability.
• Maintain and update supplier records, purchase orders, delivery schedules, and other purchasing documents.
• Follow up on supplier performance, pending deliveries, and material availability.
• Prepare and maintain purchase-related reports and MIS using MS Excel.
• Ensure proper documentation and timely updates of purchase records.
• Support the Purchase Coordinator/Manager in daily purchasing operations and other assigned tasks.

Required Skills and Qualifications

• Good working knowledge of MS Excel.
• Good typing speed and accuracy.
• Strong coordination and follow-up skills.
• Good communication and negotiation skills.
• Ability to maintain records and handle multiple tasks efficiently.
• Attention to detail and a responsible approach to work.