Property Manager – Commercial Real Estate

Clevanoo LLC; Hyderabad; On-site; INR 2,500,000 - 3,500,000; Full time

Job summary

Clevanoo LLC is seeking an experienced Property Manager to own commercial lease administration, AR, property accounting and CAM for a Hyderabad-based night-shift role. You will lead a team, ensure accurate lease records in Yardi, record tenant receipts and support QuickBooks entries and reconciliations.

The candidate should have 8+ years in lease administration or related fields, strong knowledge of Yardi and QuickBooks, and proficiency in Excel.

Qualifications

• 8+ years of experience in lease administration, commercial real estate operations or property accounting.
• Experience leading or mentoring a team and coordinating cross-functional teams.
• Working knowledge of Yardi and QuickBooks for receipts, invoicing, PAP schedules and reconciliations.
• Proficiency in Excel, including lookups, pivots and reconciliation worksheets.

Responsibilities

• Lead lease administration, CAM, billing and accounting end-to-end with standardization and controls.
• Mentor lease administrators and analysts, setting priorities and quality standards.
• Oversee lease abstraction, critical date tracking and documentation in Yardi.
• Prepare reports and dashboards covering lease status, expirations and sales reporting.
• Coordinate property taxes, insurance and property accounting entries in QuickBooks.

Skills

Team leadership

Attention to detail

Analytical skills

Education

Bachelor’s degree in Finance, Accounting, Commerce, Business Administration, Real Estate or a related field

Tools

Yardi

QuickBooks

Microsoft Excel

Job description

Employment Type Full-time

Shift Night shift

Experience 8+ years in lease administration, commercial real estate operations or property accounting

Function Property Management / Commercial Real Estate Operations

Key Systems Yardi, QuickBooks, Microsoft Excel

About the Role We are seeking an experienced, detail-oriented Property Manager to own commercial lease administration, accounts receivable, property accounting, Common Area Maintenance (CAM) and financial reporting. In this full-time, Hyderabad-based night-shift role, you will lead the team and ensure accurate lease and financial records, record tenant receipts and banking activity in Yardi, support monthly QuickBooks entries and reconciliations, coordinate property taxes and insurance, and manage leasing documentation and critical renewal dates. The ideal candidate brings 8+ years of experience in commercial lease administration, lease abstraction, tenant billing, financial reconciliations and property accounting, including experience leading or mentoring a team, with strong working knowledge of Yardi and QuickBooks.

Key Responsibilities

Team Leadership & Process Ownership

• Lead, mentor and review the work of lease administrators and analysts, setting priorities, deadlines and quality standards.
• Own lease administration, CAM, billing and accounting processes end to end, driving standardization, controls and continuous improvement.
• Act as the escalation point for complex lease interpretation, reconciliation variances and data discrepancies.
• Report KPIs, risks and resolution timelines to property management, finance and asset management leadership.

Lease Abstraction & Administration

• Oversee the review and abstraction of commercial lease agreements, amendments, renewals and related documents.
• Capture key lease data, including terms, commencement and expiration dates, rent schedules, escalation clauses, options and tenant obligations.
• Maintain accurate and complete lease records in Yardi and track critical dates, expirations, renewals and rent escalations.
• Organize lease documentation and support lease audits and compliance reviews.

CAM Setup & Reconciliation

• Set up and maintain CAM charges, recoveries and allocation parameters based on lease provisions.
• Review lease clauses to determine tenant responsibility for CAM, operating expenses, taxes, insurance and other recoverable costs.
• Own annual CAM reconciliations by comparing actual operating expenses with tenant billings and estimated payments, investigating variances and preparing supporting schedules.

Sales Entry & Reporting

• Collect, review and enter tenant sales data, validating completeness, accuracy and compliance with lease reporting requirements.
• Follow up on missing, delayed or inconsistent tenant sales reports.
• Support percentage-rent calculations and generate sales reports with accurate historical records.

Accounts Receivable & Tenant Billing

• Reconcile weekly bank report receipts and record deposits and non-sufficient funds (NSF) transactions in Yardi.
• Prepare the pre-authorized payment (PAP) sheet.
• Download tenant invoices and send them to the respective tenants.

Property Accounting & Expense Coordination

• Enter monthly income, expenses and GST in QuickBooks and reconcile accounts.
• Manage property assessments and property taxes, including related records and coordination.
• Manage property insurance administration and documentation.
• Send monthly shareholder expense information to the accounting team.

Yardi Reporting, Reconciliations & Quality Control

• Reconcile information across executed leases, Yardi records and QuickBooks, and investigate and document discrepancies.
• Prepare reports and dashboards covering lease status, expirations, rent schedules, CAM reconciliations and sales reporting.
• Assist with data validation, variance analysis, budgeting, forecasting and cash flow analysis.
• Maintain audit-ready records, follow internal controls and report outstanding issues and risks to stakeholders.

Leasing Documentation & Ad Hoc Support

• Maintain move-out reports and organize leasing folders and supporting records.
• Prepare lease documentation for projects and prioritize urgent lease-renewal dates with timely follow-up.
• Coordinate with property management, finance, accounting, leasing and asset management teams.

Required Qualifications & Experience

• Bachelor’s degree in Finance, Accounting, Commerce, Business Administration, Real Estate or a related field.
• 8+ years of experience in lease administration, commercial real estate operations, property accounting or lease management, including team leadership or mentoring experience.
• Working knowledge of commercial lease structures, rent schedules, CAM recoveries and lease clauses.
• Experience in lease abstraction, financial reconciliations and operational reporting.
• Working knowledge of Yardi (receipts, deposits, tenant invoicing, PAP schedules, NSF recording) and QuickBooks (income, expense and GST entries, account reconciliations).
• Proficiency in Microsoft Excel, including lookups, pivot tables, data validation and reconciliation worksheets.
• Strong attention to detail, analytical skills, documentation practices and time management.
• Willingness to work night shifts from the Hyderabad office.

Good to Have

• Experience with commercial office, retail or mixed-use property portfolios.
• Knowledge of percentage rent, tenant sales reporting, operating expense recoveries and lease escalations.
• Exposure to property management and accounting platforms beyond Yardi and QuickBooks.
• Ability to manage high volumes of lease data while maintaining accuracy.
• Strong communication, stakeholder management, people leadership and processimprovement skills.

Key Performance Indicators

• Accuracy and completeness of lease abstraction and system data.
• Timely CAM setup and annual reconciliation completion.
• Accuracy and timeliness of tenant sales entry and reporting.
• Timely weekly bank-report reconciliations and accurate recording of deposits and NSFs, PAP sheets and invoice distribution.
• Accuracy and timeliness of monthly QuickBooks income, expense and GST entries.
• Resolution time for data discrepancies and reconciliation variances.
• Timely tracking of lease expirations, renewals and other critical dates.
• Compliance with internal controls, documentation standards and reporting deadlines.
• Team performance, quality of work reviewed and timely delivery against agreed priorities.