Project Support Administrator

RIG Technologies; Ernakulam; On-site; INR 500,000 - 800,000; Full time

Job summary

NOVs is seeking a project administrator to support capital equipment orders from start to finish, ensuring accurate information across systems and conversations to deliver value to NOVs' customers.

You will prepare quotations, assist in project documentation, manage ERP entries, cost calculations, and coordination with accounting, while traveling up to 10% internationally; strong organization and customer focus required.

Qualifications

• University degree in finance, engineering, business, or related fields.
• Min. 3 years experience working in a fast-paced, global, multicultural environment.
• Min. 1 years in project management related roles.
• Technical Competencies: Microsoft Office Suite.
• Behavioral Competencies: Adoption of the NOV values; Service above All, Purposeful Innovation, and Global Family.
• Can be counted on to take personal responsibility in challenging situations and be willing to engage in disputes in order to settle them equitably.
• Energized by tough challenges and drawn towards opportunities.
• Imbued with a strong sense of customer focus, both internal and external.
• Committed to self-improvement and development through the role in order to achieve career goals.
• Pursue everything with energy, drive, and a need to finish; seldom gives up before finishing, especially in the face of resistance or setbacks.
• Highly organized, with the ability to manage multiple priorities and meet deadlines.
• Adaptable and flexible, able to respond effectively to changing priorities and a diverse range of responsibilities.
• Strong problem-solving skills with the ability to identify issues and support practical solutions.
• Strong attention to detail, ensuring accuracy, consistency, and reliability in all tasks and communications.
• Ability to work independently while contributing effectively as part of a global, multidisciplinary team.
• Able to travel internationally up to 10% of the time.

Responsibilities

• Prepare customer quotations under the guidance of the Project Manager.
• Assist in the preparation of project documentation, including method statements, reports, and technical documents.
• Create and maintain project order details in ERP or other project management software.
• Process and calculate costs associated with service trips and support project cost administration.
• Prepare packing lists under the guidance of the Project Manager.
• Coordinate the collection, documentation, and follow-up of client feedback.
• Support project close-out activities, including document filing, archiving, and ensuring project records are complete and properly maintained.
• Compile back up documentation, calculate, and generate invoices.
• Liaise with project accounting team to ensure proper revenue recognition.
• Provide administrative support to project managers and project teams.
• Coordinate communication and reporting tasks to support project execution.
• Prepare agendas, minutes, and follow-up actions for project meetings.
• Organize project-related travel and event arrangements in collaboration with Office Assistants.
• Maintain project-specific mailboxes and ensure timely handling of confidential and time-sensitive communication.
• Adhere to all NOV policies and compliance with local and regional statutory regulations.

Skills

Project coordination

Cross-cultural communication

Attention to detail

Travel readiness

Education

University degree in finance, engineering, or business

Tools

Microsoft Office Suite

Job description

To support NOVs capital equipment project orders from beginning to end, ensuring accurate information reflects across systems and conversations, ultimately leading to a successful project for NOVs valued customers.

• University degree in finance, engineering, business, or related fields.
• Min. 3 years experience working in a fast-paced, global, multicultural environment.
• Min. 1 years in project management related roles.
• Technical Competencies: Microsoft Office Suite.
• Behavioral Competencies:
• Adoption of the NOV values; Service above All, Purposeful Innovation, and Global Family.
• Can be counted on to take personal responsibility in challenging situations and be willing to engage in disputes in order to settle them equitably.
• Energized by tough challenges and drawn towards opportunities.
• Imbued with a strong sense of customer focus, both internal and external.
• Committed to self-improvement and development through the role in order to achieve career goals.
• Pursue everything with energy, drive, and a need to finish; seldom gives up before finishing, especially in the face of resistance or setbacks.
• Highly organized, with the ability to manage multiple priorities and meet deadlines.
• Adaptable and flexible, able to respond effectively to changing priorities and a diverse range of responsibilities.
• Strong problem-solving skills with the ability to identify issues and support practical solutions.
• Strong attention to detail, ensuring accuracy, consistency, and reliability in all tasks and communications.
• Ability to work independently while contributing effectively as part of a global, multidisciplinary team.
• Able to travel internationally up to 10% of the time.

• Prepare customer quotations under the guidance of the Project Manager.
• Assist in the preparation of project documentation, including method statements, reports, and technical documents.
• Create and maintain project order details in ERP or other project management software.
• Process and calculate costs associated with service trips and support project cost administration.
• Prepare packing lists under the guidance of the Project Manager.
• Coordinate the collection, documentation, and follow-up of client feedback.
• Support project close-out activities, including document filing, archiving, and ensuring project records are complete and properly maintained.
• Compile back up documentation, calculate, and generate invoices.
• Liaise with project accounting team to ensure proper revenue recognition.
• Provide administrative support to project managers and project teams.
• Coordinate communication and reporting tasks to support project execution.
• Prepare agendas, minutes, and follow-up actions for project meetings.
• Organize project-related travel and event arrangements in collaboration with Office Assistants.
• Maintain project-specific mailboxes and ensure timely handling of confidential and time-sensitive communication.
• Adhere to all NOV policies and compliance with local and regional statutory regulations.