Project Support Assosiate

Oceaneering; Chandigarh; On-site; INR 550,000 - 850,000; Full time

Job summary

Oceaneering in India is seeking a proactive project support professional to assist in managing project and operational activities, ensuring timely service delivery and adherence to plans. The role requires strong organizational skills, clear communication, and the ability to work with diverse stakeholders.

You will help keep tasks on track, support the project team, and contribute to overall efficiency, with a hybrid/remote work model—initially office-based for 12 months—and up to 25% travel

Qualifications

• Diploma or graduate in any specialization.
• Industrial experience of 4 years with at least 3 years in project support.
• Experience coordinating with cross-functional teams and stakeholders.

Responsibilities

• Update and collate documentation and records to ensure delivery of projects complies.
• Escalate issues arising from operations and resource constraints.
• Coordinate engineers and record progress against milestones.
• Facilitate meetings across the project lifecycle and distribute minutes.
• Update project schedule using Primavera or Smartsheet.
• Update resource loading to reflect current resourcing.
• Assist in creating standard processes and maintaining the QMS.
• Arrange travel / visas / documents for mobilizations and demobilizations.
• Raise purchase requisitions for purchases and supplier services.
• Provide administrative support as needed.

Skills

Organizational skills

Communication

Collaboration

Analytical thinking

Time management

Multicultural teamwork

Education

Diploma or Graduate

Tools

Primavera

Smartsheet

MS Project

MS Office

PeopleSoft ERP

Job description

Job Description

The candidate will be responsible for supporting project and operational activities, ensuring service delivery on time and according to plan. This role requires strong organizational skills, effective communication, and the ability to collaborate with various stakeholders.

In this role, you will play a crucial part in ensuring that our projects and operations run smoothly, meeting both timelines and quality standards. Your success will be measured by your ability to keep tasks on track, support the project team, and contribute to the overall efficiency and effectiveness of our operations, directly impacting Oceaneering’s ability to deliver exceptional results to the stakeholders

Our hybrid/remote work model offers the flexibility to work from home, allowing you to balance personal and professional life but the initial first 12 months will require working from the office.

Ability to travel domestically and overseas up to 25% of the year.

Responsibilities

• Update and collate documentation and records regarding relevant issues, policies and practices to ensure the delivery of projects complies.
• Escalate issues arising from operations and resource constrains.
• Coordinate engineers and record progress against milestones of the project plan.
• Facilitate relevant meetings across the lifecycle of the project and distribute minutes to all project team members.
• Update the necessary changes in the project schedule with common tools like Primavera P6, Smartsheet.
• Update resource loading chart to have the most up to date view of the project's resourcing position.
• Assist discipline line manager in creating standard processes and maintaining Quality management system (QMS).
• Arrange travel / VISA / required documents during mobilizations and demobilizations.
• Raise purchase requisitions for purchases and suppliers/vendor services to satisfy projects
• Provide administrative support as needed.

Required

Qualifications

• Diploma or Graduate in any specialization.
• Industrial experience of 4 years, with minimum 3 years’ experience in project support related activities.

Desired

• Project Management qualification / certification.
• Working exposure on travel coordination for international mobilization and de mobilization

Knowledge, Skills, Abilities, And Other Characteristics

• Intermediate knowledge on Project management or scheduling software (e.g. Primavera, Smartsheet, MS Project etc.).
• Working knowledge of Microsoft Office Suite, with intermediate to advanced Excel skills, Peoplesoft ERP, etc.
• Relevant experience of effectively supporting project teams.
• Ability to work within an international, virtual team.
• Ability to communicate effectively with multi-cultural team.
• Ability to write accurate and concise communications.
• Self-Driven, collaborative team-player attitude.
• Strong Analytical, problem solving & decision-making skills.
• Strong organizing and planning skills.

About Us

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, material handling, aerospace, science, and renewable energy industries.