Project Secretary

Larsen & Toubro Limited; India; Vor Ort; INR 400.000 - 700.000; Vollzeit

Zusammenfassung

PeopleStrong is seeking an Administrative & Documentation Support to back the Offshore Wind project team in India. The role includes managing day-to-day office administration, organizing project files and contracts, and ensuring proper document control and filing for audits.

You will coordinate meetings, prepare MOMs, track action items, and liaise with internal departments, clients, contractors, and vendors. Travel logistics and office coordination are also part of the responsibilities.

Aufgaben

• Administrative & Documentation Support – Manage day-to-day office administration for the project team; maintain, organize, and track project files, correspondence, contracts, drawings, and technical documents in line with company/document control procedures.
• Meeting & Scheduling Coordination – Schedule and coordinate project meetings, prepare agendas, record and circulate minutes of meetings (MOM), and track action items to closure with relevant stakeholders.
• Communication & Liaison – Act as a communication point between the Project Manager/site team and internal departments, clients, contractors, and vendors; handle incoming/outgoing correspondence, emails, and calls professionally.
• Reports & MIS Support – Assist in preparation of periodic progress reports, presentations, and MIS data; support document control and filing (both physical and digital) for audits and reviews.
• Travel, Logistics & Office Coordination – Arrange travel, accommodation, and logistics for project staff/visitors; manage office supplies, expense tracking, and other administrative/secretarial support as required by the Offshore Wind project team.

Jobbeschreibung

• Administrative & Documentation Support – Manage day-to-day office administration for the project team; maintain, organize, and track project files, correspondence, contracts, drawings, and technical documents in line with company/document control procedures.
• Meeting & Scheduling Coordination – Schedule and coordinate project meetings, prepare agendas, record and circulate minutes of meetings (MOM), and track action items to closure with relevant stakeholders.
• Communication & Liaison – Act as a communication point between the Project Manager/site team and internal departments, clients, contractors, and vendors; handle incoming/outgoing correspondence, emails, and calls professionally.
• Reports & MIS Support – Assist in preparation of periodic progress reports, presentations, and MIS data; support document control and filing (both physical and digital) for audits and reviews.
• Travel, Logistics & Office Coordination – Arrange travel, accommodation, and logistics for project staff/visitors; manage office supplies, expense tracking, and other administrative/secretarial support as required by the Offshore Wind project team.