Project Design Coordinator

Archestra; Mumbai; On-site; INR 550,000 - 900,000; Full time

Job summary

Archestra in Mumbai seeks a Project Coordinator to support planning, tracking, and coordination of large-scale architectural and interior projects. You will liaise between design teams, site teams, and leadership, ensuring timely reporting, gaps closure, and consistent trackers.

The role demands highly organized, process-driven individuals with at least 3 years of coordinating architecture or interior design projects, and advanced Excel skills.

Qualifications

• Bachelors in Architecture, Design or Civil preferred.
• Minimum 3 years of coordinating architecture or interior design projects.
• Advanced proficiency in Microsoft Excel.
• Experience with PM tools or ERP systems preferred.
• Strong follow-up, coordination, and documentation skills.

Responsibilities

• Track interior design projects using structured trackers.
• Ensure timely and accurate updates from design teams.
• Prepare and share bi-weekly compliance and progress reports.
• Proactively follow up on delays and gaps in reporting.
• Coordinate with site teams for weekly execution updates.
• Ensure site execution trackers are updated weekly.
• Monitor sharing of site photographs and documentation per cycles.
• Coordinate with site teams for clarity and accountability.
• Assist in onboarding, training, and evaluation of site team members.
• Help create planners and trackers for architectural projects.
• Work with architects to improve planning and tracking accuracy.
• Support integration of trackers with future PM/ERP tools.
• Assist leadership in setting up project management systems.
• Develop standard templates, processes, and reporting formats.
• Identify operational gaps and recommend process improvements.

Skills

Coordination

Documentation

Detail-oriented

Process-driven

Advanced Excel

Education

Bachelors in Architecture, Design or Civil

Tools

PM/ERP tools

Job description

We are seeking candidates for the role of Project Coordinator to support the planning, tracking, and coordination of large-scale architectural and interior projects in Mumbai. This role is critical in ensuring timely reporting, structured follow-ups, and smooth coordination between design teams, site teams, and leadership across premium, detail-driven projects. The position is well suited for someone who is highly organised, process-oriented, and comfortable working in a multi-project, design-intensive environment.

Project Typology Overview

You will be supporting projects across:

• High-end residential architecture and interiors
• Commercial and workplace developments
• Hospitality and mixed-use projects
• Large, complex projects requiring multi-team coordination and rigorous tracking

Key Responsibilities

• Track interior design projects using structured Excel-based project trackers.
• Ensure timely and accurate updates from design teams at all levels.
• Prepare and share bi-weekly (14-day) compliance and progress reports.
• Proactively follow up on pending information, delays, and gaps in reporting.
• Coordinate with site teams to ensure weekly execution updates are received.
• Ensure site execution trackers are updated on a weekly basis.
• Monitor sharing of site photographs and documentation as per reporting cycles.
• Track compliance of site reporting and flag inconsistencies.
• Coordinate with site teams to ensure clarity, accountability, and consistency.
• Support training initiatives for site teams in coordination with external experts.
• Assist in onboarding, training, and evaluation of site team members.
• Help create and maintain planners and trackers for architectural projects.
• Work closely with architects to improve planning and tracking accuracy.
• Support integration of trackers with future PM / ERP or online tools.
• Assist leadership in setting up and strengthening project management systems.
• Help develop standard templates, processes, and reporting formats.
• Identify operational gaps and recommend practical process improvements.

Skills & Requirements

• Bachelors in Architecture, Design or Civil is preferred
• Minimum 3 years of experience in coordinating architecture or interior design projects.
• Strong understanding of project execution workflows in design and site environments.
• Advanced proficiency in Microsoft Excel (mandatory).
• Working knowledge of PM tools / ERP systems or willingness to adapt to them.
• Strong follow-up, coordination, and documentation skills.
• Ability to work with multiple stakeholders across design, site, and leadership teams.
• Detail-oriented, structured, and process-driven approach to work.

Work Schedule

Working days: Monday - Friday (10:00 AM - 6:30 PM); Half day on Saturdays