Project Coordinator (Design & Engineering)

Procreator; Mumbai; Hybrid; INR 600,000 - 800,000; Full time

Benefits offered by this job

Wealth-building benefits

Skill development funds

Health insurance

Flexible work arrangements

Job summary

A digital design agency is seeking a mid-level Project Coordinator to ensure smooth delivery of cross-functional projects. You will manage logistics, coordination, and communication, work with design and engineering teams, and utilize Zoho Sprints for project management. Ideal candidates should have 2-4 years of relevant experience, excellent communication skills, and proficiency in AI tools. The company offers a collaborative environment, professional growth opportunities, and comprehensive health benefits.

Qualifications

• 2–4 years of experience in project coordination or operations.
• Excellent spoken and written communication skills.
• Capacity to handle multiple workstreams concurrently.

Responsibilities

• Schedule and manage meetings and agendas effectively.
• Capture and circulate minutes of meetings within 2 hours.
• Prepare and send weekly client status reports with relevant information.

Skills

Project coordination

Excellent communication

Zoho Sprints proficiency

Structured thinking

AI-assisted productivity tools

Tools

Zoho Suite

Google Workspace

Figma

Job description

Procreator - Digital Design Agency | Full time

Project Coordinator (Design & Engineering)

Navi Mumbai, India | Posted on 02/18/2026

ProCreator is a global product agency focusing on creating human-first digital experience with AI and data to make them smarter, not louder. Our teams work across product, design, and engineering to turn complex problems into clear, reliable products that ship and improve in short cycles.

Our CREATE values guide how we build and how we treat each other: Creativity (solve before we serve), Responsibility (own outcomes), Empathy (design for real lives), AI-Driven (integrate what helps), Trust (work in the open), and Excellence (progress over perfection).

If you like practical thinking, collaborative builds, and steady learning, you’ll feel at home here. We set clear goals, share feedback early, and celebrate momentum. You’ll work with teammates who care about craft and care about people—balancing usability, performance, and business impact. Come help us shape products that are useful today and ready for what’s next.

Job Description

Project Coordinator(Design & Engineering)

Role Overview

ProCreator is seeking a mid-level Project Coordinator to drive smooth delivery across cross-functional, client‑facing projects in a fast-paced agency environment. You’ll own the day-to-day orchestration of tasks, schedules, dependencies, comms, and risks, ensuring projects move from intake to delivery with clarity and control.

As a Project Coordinator in ProCreator, you’ll keep our projects running smoothly by owning the logistics, coordination, and communication that make great delivery possible.

You’ll work closely with Project/Delivery Managers, Design, Content, and Engineering teams to maintain sprint cadence in Zoho Sprints and keep stakeholders aligned via crisp updates, minutes of meeting (MoMs), and structured follow‑through. The role requires hands‑on coordination, excellent communication, and confident use of AI tools (e.g., ChatGPT) for drafting MoMs, status updates, and summarizing discussions. You will maintain PM‑tool hygiene, drive follow‑ups, ensure timely status/MoMs, uphold SLAs, and help the team stay ahead of risks.

Key Responsibilities

• Meetings & Calendars: Schedule, prep agendas, confirm the right attendees/materials; manage reschedules and conflicts.
• MoMs & Action Tracking: Capture decisions, owners, and due dates; circulate within 2 hours; track closure to done.
• Status Reporting: Prepare and send weekly client status (scope/timeline/risks/next steps) with relevant links to tickets, files, and artifacts.
• PM‑Tool Hygiene: Keep tasks/milestones current in the PM tool to reflect true progress.
• Hours/Budget Hygiene: Monitor time logs and burn; flag variances early; prompt teams for timesheets and resolve gaps.
• Documentation & Findability: Organize specs, files, and links so teams and clients can self‑serve.
• Follow‑ups & SLAs: Proactively remind stakeholders; uphold response and reporting SLAs.
• Light Automation: Use templates and AI‑assisted drafts for MoMs/status; you own accuracy, tone, and final quality.
• Process & Improvements: Contribute to process hygiene and continuous improvement (ceremony discipline, templates, automation, playbooks).

Requirements

What You Won’t Own

• Technical/design decisions and estimates.
• Leading live client calls (you attend, capture, and follow up).

Must‑Have Skills

• 2–4 years in project coordination/operations in an agency or product environment; handling 2–5 concurrent workstreams.
• Excellent spoken and written communication: concise, client‑ready tone.
• Tooling fluency:
• Zoho Sprints (preferred) or ClickUp/Jira/Asana;
• Zoho Suite (preferred) or Google Workspace;
• Competent with spreadsheets and documents (Google Sheets/Docs), slideware, and collaboration tools (e.g., Cliq, Slack, Teams, etc.).
• Calendar mastery, structured thinking, and strong follow‑through.
• Delivery literacy: Basic understanding of UX/UI, Frontend Development and software delivery concepts; familiarity with Figma for referencing designs and understanding of design‑engineering hand‑off nuances.
• AI‑assisted productivity: ability to use AI tools like ChatGPT, Perplexity, Gemini, etc. to draft MoMs/status, generate checklists, and standardize templates with human review.

Why Join ProCreator?

• Wealth‑Building Benefits: ESOPs, Shared Appreciation Rights (SAR), profit‑sharing, and referral bonuses to recognize your contributions.
• Skill Development: Access professional growth funds, learning courses, and mentorship programs tailored to your ambitions.
• Work Environment That Inspires:
  • Comfort Redefined: Ergonomic furniture, standing desks, and training for optimal productivity and well‑being.
  • Flexibility: We offer the flexibility of working from the office as well as hybrid work arrangements.
  • Health and Wellness Focus:
    • Comprehensive Health Coverage: Insurance up to INR 5,00,000, subsidized gym memberships, and regular health check‑ups.
  • Team Bonding Retreats: Strengthen connections and recharge during annual team‑building getaways.
  • A Culture That Values You:
    • Feedback‑Driven Growth: Transparent policies, wellness seminars, and a supportive community invested in your success.
    • Leadership Opportunities: Participate in hackathons, design sprints, and leadership programs to accelerate your career.

Ready to Shape the Future of Design? At ProCreator, we believe in the power of collaboration and the art of storytelling through design. If you’re ready to bring your unique voice to a team that values innovation and impact, join us.

Let’s redefine what’s possible—together.