PROJECT MANAGER JOBS My Design Minds One Stop Solution For All Your Design Needs

Mydesignminds; India; On-site; INR 223,000 - 279,000; Full time

Job summary

My Design Minds in Delhi NCR is seeking a proactive Project Manager to oversee projects end-to-end, coordinate with design, engineering and operations teams, and ensure timely and profitable delivery. This office-based role requires hands-on coordination, client and vendor liaison, and strong documentation practices.

You will act as the central point of contact for clients, manage scope, track milestones, handle invoicing and ledgers with the accounts team, and use AI tools to improve

Qualifications

• 1–3 years of project coordination or project management experience.
• Strong MS Excel skills for tracking and reporting.
• Experience in invoice coordination, billing follow-ups, and ledger support.
• Ability to manage teams, vendors, and multiple stakeholders.
• Strong client communication and coordination skills.
• Understanding of project workflows in service-based companies.
• Comfort with AI tools for productivity.
• Good organizational and multitasking skills.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Plan projects, define scope, timelines, deliverables, and dependencies.
• Break projects into tasks and assign to teams.
• Track progress and ensure milestones are met.
• Identify risks and take corrective actions.
• Coordinate daily with design, engineering, and operations teams.
• Maintain project documentation and reports using MS Excel.
• Act as primary point of contact for clients.
• Coordinate with external vendors and consultants, manage timelines.
• Coordinate invoice generation and project cost tracking.
• Maintain client and vendor ledgers and follow up on payments.
• Prepare management reports on progress and issues.

Skills

MS Excel

Invoice coordination

Billing follow-ups

Ledger support

Team management

Vendor management

Client communication

Stakeholder coordination

AI tools

Organization & multitasking

Deadline orientation

Education

Graduate degree in Engineering/Management/Commerce

Tools

MS Excel

AI tools usage

Job description

(Project Coordination | Client Handling | Vendor Management | Operations)

Position: Project Manager

Experience Required: 1–3 Years
Location: Delhi NCR (Office-based)
Company: My Design Minds
Employment Type: Full-Time
Joining: Immediate / Short Notice Preferred

Role Overview

My Design Minds is hiring for Project Manager Jobs for responsible, detail-oriented, and execution-focused professionals who can manage projects end-to-end, coordinate with multiple teams, handle clients and vendors, and ensure timely and profitable project delivery.

This role is ideal for candidates who have worked in design agencies, engineering services companies, manufacturing support firms, or project-based organizations, where coordination, follow-ups, documentation, and accountability are critical.

As a Project Manager, you will act as the central point of control between clients, internal teams, vendors, and management. You will be responsible for planning, tracking, communication, billing coordination, invoice coordination and project closure. This is not a theoretical project management role—this is a hands‑on operational role where execution matters more than certifications.

Key Responsibilities

Project Planning & Execution

• Understand project scope, timelines, deliverables, and dependencies
• Break projects into tasks and assign them to internal teams
• Track project progress and ensure milestones are achieved on time
• Identify risks, delays, or blockers and take corrective actions
• Ensure projects are delivered within agreed timelines and scope

Team Management & Coordination

• Coordinate daily with design, engineering, and operations teams
• Track task allocation, productivity, and deliverables
• Ensure clarity of responsibilities among team members
• Conduct follow-ups to maintain accountability
• Support team members in resolving execution‑related issues

Client Handling & Communication

• Act as the primary point of contact for assigned clients
• Communicate project updates, timelines, and deliverables clearly
• Handle client queries, feedback, and coordination professionally
• Manage expectations and avoid scope creep
• Ensure client satisfaction through timely communication and delivery

Vendor Management & Coordination

• Coordinate with external vendors, service providers, and consultants
• Track vendor deliverables, timelines, and quality
• Support vendor onboarding and documentation
• Ensure vendor work aligns with project requirements
• Coordinate vendor payments with the accounts team

Billing, Invoicing & Ledger Support

• Coordinate invoice generation based on project milestones
• Maintain basic project-wise billing and cost tracking
• Support maintenance of client and vendor ledgers
• Track receivables, payments, and follow‑ups
• Coordinate with the accounts team for accurate documentation

Documentation & Reporting

• Maintain project documentation, trackers, and reports
• Use MS Excel for project tracking, billing summaries, and status reports
• Maintain records of project scope, revisions, and approvals
• Prepare simple management reports on project progress and issues

Use of Digital & AI Tools

• Use AI tools (such as ChatGPT or similar productivity tools) for drafting emails, reports, summaries, and documentation
• Improve efficiency by automating repetitive coordination tasks
• Use digital tools for tracking, communication, and documentation
• Adapt quickly to new tools and systems as the company scales

Mandatory Skills & Requirements

• 1–3 years of experience as a Project Coordinator or Project Manager
• Strong working knowledge of MS Excel (tracking, reports, summaries)
• Experience in invoice coordination, billing follow‑ups, and ledger support
• Ability to manage teams, vendors, and multiple stakeholders
• Strong client communication and coordination skills
• Understanding of project workflows in service‑based companies
• Comfort with AI tools for productivity and documentation
• Good organizational and multitasking skills
• Ability to work under pressure and meet deadlines

Preferred Candidate Profile

• Graduate in Engineering, Management, Commerce, or related fields
• Experience in design agencies, engineering services, manufacturing support, or project‑based companies
• Basic understanding of costing, billing cycles, and project profitability
• Exposure to operations or account coordination roles

Good to Have

• Experience handling multiple projects simultaneously
• Familiarity with basic project management concepts
• Knowledge of internal reporting and process documentation
• Ability to suggest improvements in workflows and coordination

Who Should NOT Apply

• Candidates with no project coordination experience
• Individuals who are uncomfortable with follow‑ups, accountability, or client interaction
• Those looking for theoretical or certification‑only project roles
• Candidates unwilling to handle billing or documentation responsibilities

Salary & Compensation

• ₹20,000 – ₹25,000 per month (Fixed Salary)
• Salary based on experience, execution capability, and responsibility handling
• Stable role with long‑term growth opportunities

Career Growth & Learning

• Exposure to end‑to‑end project ownership
• Understanding of how design and manufacturing service projects are delivered and billed
• Opportunity to grow into Senior Project Manager / Operations Manager roles
• Direct exposure to founder‑level decision‑making and execution challenges