Project Coordinator & Administration

Artpark; Bengaluru; On-site; INR 420,000 - 780,000; Full time

Job summary

ARTPARK is looking for an organized administrator to support office operations, travel coordination, and cross-team project support for Startup Innovation and One Health Language initiatives in Bengaluru.

You will manage calendar, NDAs/MOUs, vendor agreements, events, and finance assistance while liaising with vendors and internal teams.

2–4 years in administration with strong MS Office skills and excellent attention to detail are highly desirable.

Qualifications

• Bachelor's degree preferred; 2-4 years in administration/coordination.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience with NDAs/MOUs/vendor agreements or event logistics is a plus.
• Strong communication, organization, attention to detail, and stakeholder follow-up.

Responsibilities

• Book travel and accommodation for leadership; manage vendor bills and follow-ups.
• Front office/reception and office ambience maintenance.
• Coordinate internal/external events, cab, lodging and catering logistics.
• Manage CEO calendar and reimbursement claims.
• Draft/vendor agreements; maintain NDA/MOU folders and project records.
• Assist finance with SOE and UC preparation for projects.
• Track project timelines, milestones; maintain trackers and minutes; liaise with teams.

Skills

Communication

Organization

Attention to detail

Stakeholder follow-up

Education

Bachelor's degree

Tools

MS Office

Job description

Location: Bangalore

Summary

Manage office administration, vendor/travel coordination, and provide project coordination support across teams (Startup Innovation, One Health Language). Requires strong organization, discretion with confidential documents, and multi-stakeholder follow-up.

Key Responsibilities

• Travel Vendor: Book travel/accommodation for leadership and project teams; manage vendor bill booking and follow-up
• Office Admin: Front office/reception; office ambience maintenance.
• Events: Coordinate internal/external events - cab, accommodation, and catering logistics
• Calendar Reimbursements: Manage CEO s calendar and process reimbursement claims
• Agreements Records: Execute NDAs; create/maintain MOU master repository; draft vendor/consultant agreements; maintain NDA MOU folders; project record-keeping and filing
• Finance Support: Assist finance team with SOE and UC preparation for assigned projects
• Project Coordination: Track project timelines, milestones deliverables; maintain trackers/dashboards; schedule meetings, prepare agendas/minutes; liaise between project teams, vendors, and finance/admin; support proposal compliance documentation; track project-level budgets; flag risks/delays to stakeholders

Requirements

• Bachelors degree preferred; 2-4 years in administration, office coordination, or project coordination
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Experience with NDAs/MOUs/vendor agreements, event logistics, or grant-funded projects is a plus
• Strong communication, organization, attention to detail, and stakeholder follow-up skills

ARTPARK @ IISc : Innovation factory for next-gen robotics AI

ARTPARK is Indias leading deep-tech venture builder and incubator focused on robotics, connected autonomous systems, and AI. Leveraging our unique facilities and ecosystems, we strive to provide meaningful support to very early-stage startups building deep-tech products based in research. We are a nonprofit organization created by Indian Institute of Science (IISc, Bengaluru) with support from the Department of Science Technology (Government of India) and the Government of Karnataka.