Project Coordinator

Iron Systems, Inc; Sahibzada Ajit Singh Nagar; On-site; INR 450,000 - 650,000; Full time

Job summary

Iron Systems, Inc. is seeking a detail-oriented Project Coordinator with 3–5 years of experience to support procurement, ERP management, and client reporting in Sahibzada Ajit Singh Nagar, India.

You will bridge operations, procurement, and project teams, manage POs, coordinate logistics, and produce client-facing dashboards while standardizing SOPs and improving processes.

Qualifications

• 3 to 5 years of proven experience in project coordination, supply chain coordination, procurement assistance, or a closely related operations role.
• Bachelor’s degree required; MBA or equivalent master's degree highly preferred.
• Hands-on experience with ERP systems (Oracle, Microsoft Dynamics) for purchasing or inventory tracking.
• Advanced proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables, data formatting) and project management tools.
• Strong written and verbal communication, time management, and the ability to pivot between tasks.

Responsibilities

• Manage end-to-end procurement cycle within the ERP system.
• Coordinate PO processing and supplier communications.
• Close procurement transactions with 3-way matching and invoicing.
• Coordinate logistics, freight, and shipping with 3PLs.
• Prepare client-facing reports and dashboards.
• Draft and maintain SOPs.
• Support project managers with meeting coordination and action tracking.

Skills

Excel proficiency

Time management

Communication

Attention to detail

Education

Bachelor’s degree

MBA or equivalent

Tools

Oracle ERP

Microsoft Dynamics

Microsoft Excel

Project management tools

Job description

Job Description

We are seeking a detail-oriented, proactive Project Coordinator with 3 to 5 years of experience to join our team.

In this role, you will bridge the gap between operations, procurement, and client management. Your primary focus will be managing the end-to-end procurement cycle within our ERP system, ensuring seamless vendor communication, creating client-facing analytical reports, and keeping our standard operating procedures (SOPs) organized and up to date.

Key Responsibilities

3. Customer Reporting & Data Analytics:

4. Documentation & Process Standardization:

• Procurement & ERP Management
• Initiate, review, and accurately process Purchase Orders (POs) within the ERP system in compliance with company guidelines.
• Act as the primary point of contact for suppliers. Proactively track order statuses, expedite delayed shipments, and resolve delivery bottlenecks.
• Ensure the complete closure of procurement transactions in the ERP system, verifying that goods received match invoices and purchase orders (3-way matching).
• Collaborate with Project Manager and Warehouse team to resolve any pricing, quantity, or shipping discrepancies with vendors.
• Logistics & Shipment Coordination:
• Coordinate daily freight and shipping activities, acting as the primary liaison between vendors, project teams, warehouse personnel, and carrier networks.
• Monitor shipments in real time, tracking delivery milestones against project schedules to flag potential transit delays early.
• Prepare, review, and manage essential shipping documents (e.g., Bills of Lading, packing lists, commercial invoices, and customs clearance paperwork).
• Request freight quotes, evaluate shipping rates, and schedule pickups/deliveries with third-party logistics (3PL) providers and freight forwarders.
• Confirm proof of delivery (POD), update estimated time of arrival (ETA) schedules for internal stakeholders, and coordinate resolving transit damage or missing cargo claims.
• Aggregate and analyze operational data to prepare recurring and ad-hoc reports for internal stakeholders and clients.
• Track project timelines, budget delivery milestones, and KPIs, presenting them in clear, visual client dashboards.
• Serve as an internal liaison to ensure client inquiries regarding project or order statuses are answered accurately and promptly.
• Draft, update, and organize Standard Operating Procedures (SOPs) to ensure the team operates efficiently and remains compliant.
• Project Support:
• Support project managers with meeting coordination, minutes, and tracking action items across different departments.
• Use your business acumen to identify operational bottlenecks and suggest workflow optimizations, particularly within the ERP and reporting frameworks.
• Assis with administrative or operational tasks as required by the evolving scope of current projects.

Job Requirements & Qualifications

• 3 to 5 years of proven experience in project coordination, supply chain coordination, procurement assistance, or a closely related operations role.
• Bachelor’s degree required; Master of Business Administration (MBA) or equivalent master's degree highly preferred.
• Hands-on experience working with standard ERP systems (e.g., Oracle, Microsoft Dynamics) for purchasing or inventory tracking is essential.
• Advanced proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables, data formatting) and project management tools.
• High emotional intelligence with excellent written and verbal communication skills; exceptional time management and the ability to pivot between tasks seamlessly.