Project Coordinator

VSL Ventures; Kolkata District; On-site; INR 600,000 - 900,000; Full time

Job summary

VSL Ventures seeks an experienced EPC Project Coordinator to oversee scheduling, design deliverables, approvals, and site coordination for MWp-scale solar infra projects in India. You will liaise with client teams, manage CEIG/net-metering processes, and ensure timely procurement and invoicing support.

The role requires 2–5 years in EPC coordination, preferably solar, with strong MS Excel/Word skills and familiarity with MS Project/Primavera and AutoCAD.

Qualifications

• Willingness to travel to project sites as required.
• Bachelor's degree in Engineering with 2–5 years in EPC project coordination, preferably solar/renewable.
• Knowledge of CEIG approval process, net-metering, and DISCOM liaison requirements.
• Exposure to OPEX/developer-owned or EPC turnkey project models.
• Experience interfacing with client design/technical teams for approvals.
• Strong MS Excel/Word skills for trackers and reports.

Responsibilities

• Track and update project schedules (Gantt/milestones) and flag slippages to PM.
• Coordinate submission of design deliverables and follow up for approvals.
• Interact with client design/technical teams to resolve queries and close approvals.
• Coordinate CEIG inspection/approval, net-metering, and DISCOM liaison for grid connectivity.
• Coordinate with subcontractors/vendors on manpower, material delivery, and readiness.
• Maintain MOMs, progress reports, and status updates for stakeholders.
• Assist in preparing and tracking contractual correspondence, payments, and LDs.
• Support document control: drawings, BOQs, POs, subcontracts, test certificates.
• Coordinate site-level safety/quality checks with site engineers and QA/QC.
• Support billing by compiling progress data, measurement sheets, and documents.

Skills

MS Excel

MS Word

MS Project/Primavera

AutoCAD

Education

Bachelor's degree in Engineering (Electrical/Civil/Mechanical)

MBA in Projects (plus)

Tools

MS Project/Primavera

AutoCAD

Job description

Role & responsibilities

• Track and update project schedules (Gantt/milestones), flagging slippages to the Project Manager
• Coordinate submission of design deliverables (SLD, layout, structural, cabling/DC-AC schedules, civil GA drawings) to client and follow up for review comments and approvals
• Liaise directly with client's design/technical team to resolve queries, incorporate review comments, and close out approval cycles within schedule
• Coordinate CEIG inspection/approval process, net-metering application and liaison with DISCOM, and other statutory approvals required for grid connectivity and plant commissioning
• Coordinate with subcontractors and vendors on manpower deployment, material delivery, and work-front readiness
• Maintain and circulate MOMs, progress reports, and daily/weekly status updates to internal and client stakeholders
• Assist in preparing and tracking contractual correspondence payment requests, notices, LD tracking, variation/claim documentation
• Support document control: drawings, BOQs, POs, subcontract agreements, test certificates, HOTO documents
• Coordinate site-level compliance (safety, quality checkpoints) with site engineers and QA/QC team
• Support billing cycles by compiling progress data, measurement sheets, and supporting documents
• Maintain project trackers (cashflow, procurement status, manpower logs, RA bills, drawing/approval status l

Preferred candidate profile

• Bachelor's degree/diploma in Engineering (Electrical/Civil/Mechanical preferred); MBA in Projects is a plus
• 2 to 5 years' experience in EPC project coordination, preferably solar/renewable energy or infrastructure, with prior exposure to MWp-scale ground-mounted solar projects
• Working knowledge of solar plant design basics (SLD, layout, stringing/DC-AC ratio, PVsyst outputs) sufficient to coordinate and follow up on client approvals hands-on design work not mandatory but familiarity expected
• Knowledge of CEIG approval process, net-metering procedures, and DISCOM/state nodal agency liaison requirements
• Exposure to OPEX (developer-owned, EPC-executed) project models in addition to standard EPC/turnkey contracts
• Demonstrated experience directly interfacing with client design/technical teams to drive drawing and document approvals
• Strong working knowledge of MS Excel (trackers, schedules), MS Word, and basic MS Project/Primavera exposure; AutoCAD familiarity (to read/mark up drawings) preferred
• Understanding of EPC contract structures BOQ, LOI/LOA, variation orders, LD clauses — is an advantage
• Good written and verbal communication skills for client/vendor correspondence and approval discussions
• Ability to multitask across concurrent MWp-scale projects and coordinate with cross-functional teams (design, procurement, execution, QA/QC, finance)
• Willingness to travel to project sites as required.