Project Coordinator

Mployee.me; Delhi; On-site; INR 600,000 - 900,000; Full time

Job summary

ICF is seeking an experienced Administrative Project Coordinator in New Delhi, India. This role focuses on project setup, documentation, and financial tracking across multiple projects while ensuring data accuracy and confidentiality.

Key duties include managing templates, dashboards, and SharePoint resources, plus coordinating with Finance and Contracts teams to ensure compliance and efficiency.

Qualifications

• Bachelor's Degree and 5 years of administrative experience.
• Strong organizational and multi-tasking abilities required.
• Ability to handle sensitive information confidentially.

Responsibilities

• Set up projects and maintain documentation trackers.
• Oversee deliverable templates and data access coordination.
• Manage billing tracking and revenue-related records.
• Generate and analyze reports and forecasts.

Skills

Organizational Skills

Communication

Multitasking

Confidential Handling

Initiative

MS Office Proficiency

Education

Bachelor's Degree

Tools

Power BI

COGNOS

SharePoint

MS Office Suite

Job description

This person will help project teams execute work in a fast-paced, rewarding environment in one of the fastest growing industries across the globe.

This person will help in development of innovative, accurate, timely, and high-quality products and services, typically working on multiple projects with all levels of staff. Team members at ICF have an opportunity to apply their experience and academic knowledge, gain exposure to major projects, and interact with experts and clients in the field, while building content knowledge and consulting skills.

Key Responsibilities:

Project Setup & Documentation

• Maintain suspense trackers, utilization trackers, proposal trackers, and pipeline records (win/loss, Dynamics ID).

Project Execution & Deliverables

• Oversee development and management of deliverable templates.
• Coordinate project data access and downloads.
• Manage team SharePoint resources, including project folders and shared tools.

Financial & Billing Coordination

• Oversee portfolio-level billing tracking spreadsheets and liaise with billing teams to identify outstanding amounts.
• Verify project closeout activities, including archiving final reports, certificates, and billing records.

Operations & Reporting

• Generate and analyze Cognos reports (TOPSR, Project Status Report, Labor, Expenses, Contract Modification etc).
• Maintain proposal and pipeline trackers (status-Win/Loss, Dynamics ID).
• Oversee planner tasks including proposals, contract execution, amendments, additional funding, charge code setup, and IWO setup.
• Coordinate with Finance, Project Accounting and Contracts teams to ensure compliance and efficiency.

• Maintain new project setup, Internal work order, utilization and suspense hours trackers.
• Maintain revenue trackers, bookings, outstanding codes, unbilled/unpaid invoices, etc.
• Identify and report revenue at risk.
• Compile PM and client-wise data.
• Prepare forecasts vs. actuals, P&L reports, and EDI meeting presentations.
• Oversee project closure activities, including booking costs and clearing account receivable.

Basic Qualifications:

• Bachelor's Degree with 5 years of administrative experience
• Demonstrated organizational skills
• Ability to communicate and multi-task effectively
• Handle sensitive information in a confidential manner
• Self-initiative and follow through to complete tasks with minimal supervision
• Familiarity with Microsoft Office Suite (PowerPoint, Word, Excel, Outlook)

Preferred Skills/Experience:

• Administrative experience in a technical / engineering environment
• Writing or editing experience in a work or educational environment

• Familiarity with Microsoft SharePoint, Power BI, COGNOS

Professional Skills:

• Operational Excellence: Strong reporting, data management, and process improvement capabilities.
• Collaboration: Works seamlessly with SMEs, PMs, and cross-functional teams.
• Problem-Solving: Proactive in identifying risks, securing solutions, and ensuring project success.

Working at ICF

ICF is a global advisory and technology services provider, but we're not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [e-mail]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

New Delhi, India (II77)