Project Coordinator

357 ICF Consulting India Pvt; New Delhi; On-site; INR 700,000 - 1,100,000; Full time

Job summary

ICF is seeking a detail-oriented administrative/pro PMO professional in New Delhi, India to support project setup, execution, and financial control. The role requires 5 years of admin experience, strong organizational and communication skills, and proficiency with MS Office, SharePoint, Power BI, and Cognos.

Responsibilities include trackers maintenance, deliverable templates, data access coordination, billing oversight, and revenue reporting.

Qualifications

• Bachelor's Degree with 5 years of administrative experience.
• Demonstrated organizational skills.
• Ability to communicate and multi-task effectively.
• Handle sensitive information in a confidential manner.
• Self-initiative and follow through to complete tasks with minimal supervision.
• Familiarity with Microsoft Office Suite (PowerPoint, Word, Excel, Outlook).

Responsibilities

• Maintain suspense trackers, utilization trackers, proposal trackers, and pipeline records.
• Oversee development and management of deliverable templates.
• Coordinate project data access and downloads.
• Manage team SharePoint resources, including project folders and shared tools.
• Oversee portfolio-level billing tracking spreadsheets and liaise with billing teams to identify outstanding amounts.
• Verify project closeout activities, including archiving final reports, certificates, and billing records.
• Generate and analyze Cognos reports (TOPSR, Project Status Report, Labor, Expenses, Contract Modification etc).
• Maintain proposal and pipeline trackers (status-Win/Loss, Dynamics ID).
• Oversee planner tasks including proposals, contract execution, amendments, additional funding, charge code setup, and IWO setup.
• Coordinate with Finance, Project Accounting and Contracts teams to ensure compliance and efficiency.
• Maintain new project setup, Internal work order, utilization and suspense hours trackers.
• Maintain revenue trackers, bookings, outstanding codes, unbilled/unpaid invoices, etc.
• Identify and report revenue at risk.
• Compile PM and client-wise data.
• Prepare forecasts vs. actuals, P&L reports, and EDI meeting presentations.
• Oversee project closure activities, including booking costs and clearing account receivable.

Skills

Organizational skills

Communication

Multi-tasking

Confidential handling

Self-initiative

Team collaboration

Education

Bachelor's Degree

Tools

Microsoft Office Suite

SharePoint

Power BI

COGNOS

Job description

Key Responsibilities:

Project Setup & Documentation

• Maintain suspense trackers, utilization trackers, proposal trackers, and pipeline records (win/loss, Dynamics ID).

Project Execution & Deliverables

• Oversee development and management of deliverable templates.
• Coordinate project data access and downloads.
• Manage team SharePoint resources, including project folders and shared tools.

Financial & Billing Coordination

• Oversee portfolio-level billing tracking spreadsheets and liaise with billing teams to identify outstanding amounts.
• Verify project closeout activities, including archiving final reports, certificates, and billing records.

Operations & Reporting

• Generate and analyze Cognos reports (TOPSR, Project Status Report, Labor, Expenses, Contract Modification etc).
• Maintain proposal and pipeline trackers (status-Win/Loss, Dynamics ID).
• Oversee planner tasks including proposals, contract execution, amendments, additional funding, charge code setup, and IWO setup.
• Coordinate with Finance, Project Accounting and Contracts teams to ensure compliance and efficiency.
• Maintain new project setup, Internal work order, utilization and suspense hours trackers.
• Maintain revenue trackers, bookings, outstanding codes, unbilled/unpaid invoices, etc.
• Identify and report revenue at risk.
• Compile PM and client-wise data.
• Prepare forecasts vs. actuals, P&L reports, and EDI meeting presentations.
• Oversee project closure activities, including booking costs and clearing account receivable.

Basic Qualifications:

• Bachelor's Degree with 5 years of administrative experience
• Demonstrated organizational skills
• Ability to communicate and multi-task effectively
• Handle sensitive information in a confidential manner
• Self-initiative and follow through to complete tasks with minimal supervision
• Familiarity with Microsoft Office Suite (PowerPoint, Word, Excel, Outlook)

Preferred Skills/Experience:

• Administrative experience in a technical / engineering environment
• Writing or editing experience in a work or educational environment
• Familiarity with Microsoft SharePoint, Power BI, COGNOS

Professional Skills:

• Operational Excellence: Strong reporting, data management, and process improvement capabilities.
• Collaboration: Works seamlessly with SMEs, PMs, and cross-functional teams.
• Problem-Solving: Proactive in identifying risks, securing solutions, and ensuring project success.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process. However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [e-mail]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Working at ICF ICF is a global advisory and technology services provider, but we're not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

New Delhi, India (II77)

Need help? We're here: [e-mail]

About ICF

ICF is a global consulting and technology services company with approximately 9,000 employees, but we are not your typical consultants. At ICF, business analysts and policy specialists work together with digital strategists, data scientists and creatives. We combine unmatched industry expertise with cutting-edge engagement capabilities to help organizations solve most complex challenges. Since 1969, public and private sector clients have worked with ICF to navigate change and shape the future. Learn more at icf.com.