Project Coordinator

ICF; New Delhi; On-site; INR 600,000 - 800,000; Full time

Job summary

ICF is seeking a Project Administration Coordinator in New Delhi, India to support project teams in a fast-paced environment. You will manage doc templates, trackers, and reporting, coordinating access to data and tools, and assisting with billing and revenue tracking.

You will collaborate with finance, PMs and SMEs, ensure compliance, maintain workflow efficiency, and help prepare forecasts, statements, and client reports while safeguarding confidential information.

Qualifications

• Bachelor’s degree and 5 years of administrative experience.
• Strong organizational and communication abilities.
• Ability to handle sensitive information confidentially.
• Proficiency with Microsoft Office and data tools.
• Experience with SharePoint, Power BI or Cognos is a plus.

Responsibilities

• Maintain suspense, utilization, proposal and pipeline trackers.
• Oversee development and management of deliverable templates.
• Coordinate project data access and downloads.
• Manage SharePoint resources and project folders.
• Coordinate with Finance, Project Accounting and Contracts teams.
• Generate reports and oversee revenue trackers and invoicing.
• Prepare forecasts, P&L reports and client presentations.

Skills

Organizational skills

Communication

Multi-tasking

Confidential handling

Microsoft Office

Education

Bachelor’s Degree

Tools

SharePoint

Power BI

COGNOS

Excel

Job description

Job Description:

Description

This person will help project teams execute work in a fast-paced, rewarding environment in one of the fastest growing industries across the globe.

This person will help in development of innovative, accurate, timely, and high-quality products and services, typically working on multiple projects with all levels of staff. Team members at ICF have an opportunity to apply their experience and academic knowledge, gain exposure to major projects, and interact with experts and clients in the field, while building content knowledge and consulting skills.

Key Responsibilities

Project Setup & Documentation

• Maintain suspense trackers, utilization trackers, proposal trackers, and pipeline records (win/loss, Dynamics ID).

Project Execution & Deliverables

• Oversee development and management of deliverable templates.
• Coordinate project data access and downloads.
• Manage team SharePoint resources, including project folders and shared tools.

Financial & Billing Coordination

• Oversee portfolio-level billing tracking spreadsheets and liaise with billing teams to identify outstanding amounts.
• Verify project closeout activities, including archiving final reports, certificates, and billing records.

Operations & Reporting

• Generate and analyze Cognos reports (TOPSR, Project Status Report, Labor, Expenses, Contract Modification etc).
• Maintain proposal and pipeline trackers (status-Win/Loss, Dynamics ID).
• Oversee planner tasks including proposals, contract execution, amendments, additional funding, charge code setup, and IWO setup.
• Coordinate with Finance, Project Accounting and Contracts teams to ensure compliance and efficiency.
• Maintain new project setup, Internal work order, utilization and suspense hours trackers.
• Maintain revenue trackers, bookings, outstanding codes, unbilled/unpaid invoices, etc.
• Identify and report revenue at risk.
• Compile PM and client-wise data.
• Prepare forecasts vs. actuals, P&L reports, and EDI meeting presentations.
• Oversee project closure activities, including booking costs and clearing account receivable.

Basic Qualifications

• Bachelor’s Degree with 5 years of administrative experience
• Demonstrated organizational skills
• Ability to communicate and multi-task effectively
• Handle sensitive information in a confidential manner
• Self-initiative and follow through to complete tasks with minimal supervision
• Familiarity with Microsoft Office Suite (PowerPoint, Word, Excel, Outlook)

Preferred Skills/Experience

• Administrative experience in a technical / engineering environment
• Writing or editing experience in a work or educational environment
• Familiarity with Microsoft SharePoint, Power BI, COGNOS

Professional Skills

• Operational Excellence: Strong reporting, data management, and process improvement capabilities.
• Collaboration: Works seamlessly with SMEs, PMs, and cross-functional teams.
• Problem-Solving: Proactive in identifying risks, securing solutions, and ensuring project success.

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [e-mail]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

New Delhi, India (II77)