Project Commercial Executive

Kovalus Separation Solutions, Inc.; India; On-site; INR 450,000 - 750,000; Full time

Job summary

Kovalus Separation Solutions, Inc. is seeking a Project Commercial Executive to support the commercial and administrative execution of projects from PO preparation through closeout.

You will collaborate with project management, purchasing, finance, vendors and customers to ensure accurate documentation and timely processing. Responsibilities include managing PRs/POs, vendor and customer invoicing, logistics, inventory tracking and project documentation, while ensuring compliance with statutory

Qualifications

• Bachelor’s degree or equivalent qualification in Commerce, Business Administration, Finance, Supply Chain, Logistics, or a related discipline.
• Experience in project administration, commercial operations, procurement, logistics, finance coordination, or a related function, preferably within an engineering, manufacturing, or project-based environment.
• Understanding of purchase requisition and purchase order processes; familiarity with vendor and customer invoicing; basic logistics and commercial documentation.

Responsibilities

• Assist Project Managers with commercial and administrative activities throughout the project lifecycle.
• Prepare and process Purchase Requisitions (PRs) in accordance with project requirements and internal procedures.
• Support the Purchase Manager in the preparation and processing of Purchase Orders (POs).
• Follow up with vendors regarding order progress, documentation, deliveries, and other commercial requirements.
• Maintain accurate project commercial records and supporting documentation.
• Coordinate and track project dispatches and logistics activities.
• Support post-dispatch commercial activities, including vendor invoice follow-up, invoice verification, and record keeping.
• Track project site inventory and maintain accurate inventory records.
• Coordinate with internal teams and external parties to support timely delivery of project materials.
• Support vendor invoice processing and submission to Finance & Accounting for payment.
• Prepare and coordinate customer invoicing documentation in accordance with contractual and project requirements.
• Maintain appropriate supporting documentation for commercial transactions and project records.

Skills

Project coordination

Documentation

Vendor invoicing

Excel

ERP systems

Education

Bachelor's degree in Commerce/Business/Finance/Supply Chain/Logistics

Tools

ERP systems

Microsoft Excel

Job description

The Project Commercial Executive is responsible for supporting the commercial and administrative execution of projects from purchase order preparation through project closeout. The role works closely with Project Management, Purchasing, Finance, vendors, logistics partners, and customers to ensure accurate documentation, timely commercial processing, proper record keeping, and effective coordination of project-related activities.

The position supports purchase requisitions and purchase orders, vendor and customer invoicing, logistics and dispatch activities, statutory and project-specific documentation, inventory tracking, and commercial project closeout.

RESPONSIBILITIES:

Project Commercial & Procurement Support

• Assist Project Managers with commercial and administrative activities throughout the project lifecycle.
• Prepare and process Purchase Requisitions (PRs) in accordance with project requirements and internal procedures.
• Support the Purchase Manager in the preparation and processing of Purchase Orders (POs).
• Follow up with vendors regarding order progress, documentation, deliveries, and other commercial requirements.
• Maintain accurate project commercial records and supporting documentation.

Logistics, Dispatch & Inventory

• Coordinate and track project dispatches and logistics activities.
• Support post-dispatch commercial activities, including vendor invoice follow-up, invoice verification, and record keeping.
• Track project site inventory and maintain accurate inventory records.
• Coordinate with internal teams and external parties to support timely delivery of project materials.
• Support vendor invoice processing and submission to Finance & Accounting for payment.
• Prepare and coordinate customer invoicing documentation in accordance with contractual and project requirements.
• Maintain appropriate supporting documentation for commercial transactions and project records.

Statutory & Project Documentation

• Prepare and coordinate project-specific statutory and commercial documentation, including Special Licenses, EPCG, HSS, Customs Clearance documentation, and other applicable requirements.
• Ensure required documentation is properly maintained and available for internal and external stakeholders.
• Support compliance with applicable internal processes and project documentation requirements.

Project Closeout

• Support the commercial and administrative closeout of completed projects.
• Ensure outstanding invoices, documentation, inventory records, and other commercial items are appropriately reconciled and closed.
• Assist Project Management and Finance with final project documentation and record completion.

QUALIFICATIONS & SKILLS:

Education:

Bachelor’s degree or equivalent qualification in Commerce, Business Administration, Finance, Supply Chain, Logistics, or a related discipline.

Experience:

Previous experience in project administration, commercial operations, procurement, logistics, finance coordination, or a related function, preferably within an engineering, manufacturing, or project-based environment.

Technical Knowledge:

• Understanding of purchase requisition and purchase order processes.
• Familiarity with vendor and customer invoicing processes.
• Basic understanding of logistics, dispatch, inventory tracking, and commercial documentation.
• Familiarity with customs, import/export, EPCG, HSS, or similar statutory documentation is preferred.
• Working knowledge of ERP/business systems and Microsoft Office, particularly Excel.

Skills:

• Strong organizational and documentation skills.
• High attention to detail and accuracy.
• Ability to manage multiple project-related activities and deadlines.
• Effective communication and coordination skills.
• Ability to work cross-functionally with Project Management, Purchasing, Finance, vendors, and customers.
• Strong follow-up and record-keeping capabilities.
• Ability to identify missing information and proactively follow up to support timely project execution

TRAVEL:

• Must be willing to travel 25-40% of the time.

KOVALUES:

• CUSTOMER FOCUS: Our decisions and actions are aligned with client needs, enhancing satisfaction and loyalty.
• INTEGRITY & COMPLIANCE: Establishes trust and credibility, ensuring that actions and communications are transparent and ethical. Comply with all applicable laws and regulations.
• TEAMWORK: Foster collaboration and efficiency, leading to innovative solutions and a supportive work environment.
• HUMILITY & RESPECT: Build a positive culture by valuing diverse perspectives and fostering a respectful workplace.
• ENTREPRENEURIAL: Eliminate bureaucracy and non-value-added processes. Encourage innovation, promote a sense of urgency, and identify and promote our competitive advantage.