Project Assistant (Multiple Positions) / 260854

Asian Development Bank; India; On-site; INR 900,000 - 1,300,000; Full time

Benefits offered by this job

Housing allowance

Education allowance

Retirement plan

Medical benefits

Paid leave

Life insurance

Job summary

Asian Development Bank in New Delhi, India seeks a Project Assistant to provide administrative and analytical support for portfolio management and project administration. You will assist in preparing procurement plans, monitoring disbursements, and coordinating with executing agencies to ensure compliance with loan covenants.

You will work with a diverse team, handling data, reports, and documentation across the project cycle, including support for missions and progress tracking, while ensuring

Qualifications

• Bachelor's degree preferably in engineering, business administration or related fields.
• At least 5 years of relevant experience in infrastructure sectors or project activities; international agencies preferred.
• Experience with procurement, contract administration and project progress management; familiarity with FIDIC is an advantage.
• Experience in portfolio analysis, simulations and data management.
• Proficiency in standard software (word processing, spreadsheets, graphics) and IT.
• Ability to work with diverse teams and liaise with government officials.
• Strong written and spoken English; local language proficiency beneficial.

Responsibilities

• Provide administrative and analytical support to portfolio management and project administration.
• Prepare and update project administration manual with data consolidation and draft sections.
• Compile data on contract awards and disbursements for reports and monitoring.
• Monitor actual awards and disbursements against targets and follow up with executing agencies.
• Support missions (inception, review, mid-term, project completion) with data collection and reporting.
• Maintain records for Covenant compliance and update procurement plans and documents.
• Assist in procurement processing, consultant recruitment, and preparation of PCSS and LFIS.

Skills

Data management

Procurement

Contract administration

FIDIC knowledge

MS Office

Team collaboration

English proficiency

Education

Bachelor's degree (engineering / business / related)

Tools

LFIS

PCSS

Job description

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Project Assistant is assigned to India Resident Mission (INRM) within the South Asia Department (SARD). You will be based at our India Resident Mission in New Delhi, India.

You will report to designated International Staff (TI) and Senior Local Staff (TL).

Your Role

As a Project Assistant you will be required to provide administrative and analytical support to the functions of portfolio management and project administration.

You will:

• Help prepare and update project administration manual by gathering and consolidating data in the appendices, and preparing draft on various sections, including project description/scope, project cost, loan allocation, procurement, loan covenants.
• Help prepare and update monthly individual project performance reports (PPR) for loans outlining all the required details and participate in departmental PPR meetings.
• Compile data and statistics on contract awards and disbursements for the assigned projects for generating different reports required by the Department and Management.
• Help monitor and analyze the actual awards and disbursements against targets to identify shortfalls and their underlying causes and follows up these matters with the executing agencies (EA).
• Participate in various missions such as inception, review, mid-term mission and project completion report missions by providing support in collecting data on contract awards and disbursements, reconciliation of project accounts, compliance with loan covenants, familiarizing EAs with ADB's loan procedures, and assisting them where necessary in the preparation of various reports and applications.
• Help maintain records needed to monitor compliance with project and technical assistance (TA) covenants. Input data on the status of such compliance into the database at INRM and in monitoring physical progress in projects/TA implementation, for example, by following up on outstanding obligations of EAs to expedite procurement/contract awards.
• Familiarize EAs with ADB guidelines and procedures and ensuring their compliance with project covenants. Follow up on outstanding obligations of executing agencies such as the submission of financial statements and progress reports.
• Help update procurement (including consultant recruitment) plans, reviewing procurement (including contract) documents, and drafting responses on procurement matters and internal procurement processing documents. Help prepare and update Procurement Contract Summary Sheets (PCSS) and Loan Financial Information System (LFIS).
• Maintain data management systems and help review withdrawal applications for compliance with project agreement; and perform other tasks as assigned and reflected in your workplan.

Qualifications

You will need:

• Bachelor's degree preferably in engineering, business administration or related fields.
• At least 5 years of relevant experience in infrastructure sectors, project related activities; experience in international agencies will be preferred.
• Experience and knowledge of various stages of the project cycle including procurement, contract administration, and progress management. Knowledge of Federation International des lngenieurs-Conseils (FIDIC) conditions of contract is an advantage.
• Experience in portfolio analysis, simulations and data management.
• Proficiency in standard software in word-processing, spreadsheets, and graphics software programs and information technologies.
• Can collaborate with teams as a constructive team member and to work with individuals from different cultural/national backgrounds.
• Can liaise and work with government officials.
• Can conduct cost-benefit analysis to support decision-making.
• Written and verbal proficiency in English and local languages.
• Please refer to the link for ADB Competency Framework for Technical Local Staff Level TL1.

ADB offers a rewarding salary and a comprehensive benefits package . The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Housing and education allowance (if applicable)
• Expatriate benefits (if applicable)
• Retirement plan (if applicable)
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans

Additional Information

This appointment is open to internal and external applicants.

This opening is a local staff position. It is open only to nationals and permanent residents of India.

This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.

Multiple positions at various grades may be filled from this opening.

The actual position title and grade will be based on your qualifications, experience and job scope that will be assigned to the selected applicants.

About Us

ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region.

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ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

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