Project Administrator Contracts & Order Management

Manpowergroup Services India; Pune District; Hybrid; INR 500,000 - 750,000; Part time

Job summary

Manpowergroup Services India seeks a Project Administrator for Contracts & Order Management in Pune. You will handle order management, material demand creation, and procurement coordination, reporting to a Team Lead with a hybrid schedule in Pune, India.

The role requires 2–4 years in business operations and order management, exposure to global workflow, and flexibility across time zones including NA/LA. You will engage with engineers, suppliers, and internal teams to ensure smooth processes.

Qualifications

• Bachelor’s degree in science/commerce/business administration or equivalent.
• Minimum of 2-4 years of relevant experience in Business Operations and order Management.
• Exposure to Global Work style and engagement with clients while remote.

Responsibilities

• Review material demand from engineers, check parts availability, generate material demand (Purchase Requisition).
• Execute processes in compliance with SOPs; perform administrative/operational duties for assigned teams globally.
• Gather and summarize enabling data to execute tasks; coordinate with suppliers for ROHS certificates and PR creation.
• Provide administrative support on customer orders from receipt to closure, including procurement from suppliers.
• Collaborate with regional and domestic stakeholders for compliance and smooth processing.
• Extract data from SAP/IFS/other systems and publish reports for regional stakeholders.
• Contribute to root cause analysis and respond to audit processes as required.
• Use official tools like conference calls and emails for updates on processes and feedback.
• Coordinate with multiple teams for updates, timely delivery, and receipts.

Job description

Position : Project Administrator Contracts & Order Management

Location : Pune

Contract : 1 year contract (extendable) on 3rd party payroll

Shift timing : 5PM - 2 AM

Job Summary :

The candidate will work on Order Management, Order of Material, Good Receipt and they will report to Team Lead and have a hybrid schedule in Pune, India.

Job Responsibilities:

1. Review material demand from engineers, check parts availability in the system, coordination with the respective team (master data/ETO) to get the parts active, generate the material demand (Purchase Requisition) in the system.
2. Execute processes in compliance with established SOPs and guidelines. Performs a wide variety of administrative/Operational duties for assigned team(s) & function(s) globally.
3. Responsible for gathering and summarizing enabling data to execute assigned tasks.
4. Contacting supplier for ROHS certificate, coordinate with the engineers/project team all requirement needed to create the purchase requisition for material fulfilment.
5. Responsible for providing administrative support on activities related to a customer order; from receipt through closure including procurement of goods & services from specified suppliers that are moderate to high in complexity under minimal supervision and in accordance with all relevant policies & procedures.
6. Work with required regional & domestic stakeholders to ensure compliance & smooth processing of the activities/processes assigned.
7. Extract data (from business systems, SAP / IFS / others) & publish necessary reports required by the various regional stakeholders as per the established cadence & guidelines.
8. Contribute to Root cause analysis for any deviation highlighted by the regional stakeholders, required documentation of the said deviations and responding to audit processes as & when required.
9. Use the various official tools available like conference calls & emails for frequent interaction with peers/regional stakeholders on discussion related to processes, feedback, presentations & other updates on a regular basis.
10. Coordinate with multiple teams across organization for required updates, timely material delivery/availability and receipts,

Skills Required:

1. Act as a Point of Contact for acknowledging & addressing internal customers queries related to tasks assigned.
2. Participate & actively contribute to continuous improvement initiatives & reporting/documenting enhancements to improve productivity.
3. Enthusiastic to work & adapt in a dynamic, fast paced, and challenging environment.
4. Able to manage difficult situations in a professional and commercial manner.
5. Self-motivated, flexible and someone who holds self-accountable for completing own tasks/responsibilities, but also contributes to others Efforts, as required.
6. Work closely with stakeholders for the optimization of processes, identify process improvement opportunities and areas for continuous improvement.
7. Ability to effectively interface with internal and external stakeholders (in varying roles and departments); provide succinct information on time & as requested.
8. Strong passion for delivering excellent customer experience.
9. Strong ability to clearly articulate & convey the understanding to peers & customers.

The Preferred - You Might Also Have:

1. Bachelor’s degree in science/ commerce/ business administration or equivalent.
2. Minimum of 2-4 years of relevant experience in Business Operations and order Management.
3. Should have exposure to Global Work style, engagement with clients while sitting at remote locations.
4. Willing to work in flexible business shifts / global time zones including NA/LA time zone to drive business stakeholder connect.
5. Prior experience of working in business operations with hands-on experience of material management /supply request/Shopping Carts/material tracking/shipping / good receiving functions as required would be preferred.
6. Procurement are a plus.
7. Exposure around audits and services contracts is a plus.
8. Lean Six Sigma certifications are a plus.