Project Administrator

Happy Marketer Private Ltd; Bengaluru; Hybrid; INR 300,000 - 500,000; Full time

Job summary

Dentsu in Bengaluru, India is seeking a junior Project Administrator to support the PMO team in delivering projects in a fast-paced digital environment. You will work closely with Project Managers and the Director of Projects to ensure smooth coordination, documentation, and tracking of all active projects.

This role is ideal for someone organized, detail-oriented, and eager to learn structured project delivery processes.

Qualifications

• 2 years of experience in project coordination, project administration, or similar support roles.
• Strong organizational and multitasking skills.
• Good communication skills (written and verbal).
• Detail-oriented with ability to follow structured processes.
• Comfortable working in a fast-paced and evolving environment.
• Basic understanding of project management concepts is an advantage.
• Proficiency in Microsoft Excel and/or Google Sheets.
• Familiarity with project tools such as Asana, Trello, Jira, Monday.com.
• Diploma or Degree in Business, IT, Communications, or related fields.
• Interest in pursuing a long-term career in Project Management or PMO.

Responsibilities

• Project Support & Coordination (Plan & Assist): Support Project Managers in planning, scheduling, and resource coordination.
• Execution Support (Implement / Monitor): Track progress, monitor deadlines, and update task completion across teams.
• Reporting & Review: Prepare weekly/monthly project status reports and dashboards.
• Process & PMO Support (Growth / Improvement): Standardize PM templates and ensure consistent documentation.

Skills

Project coordination

Multitasking

Written and verbal communication

Structured processes

Fast-paced environment

Education

Diploma or Degree in Business, IT, Communications

Tools

Asana

Trello

Jira

Monday.com

MS Excel/Google Sheets

Job description

Job Description: About Dentsu Led by Dentsu Group Inc. (Tokyo: 4324; ISIN: JP3551520004), a pure holding company established on January 1, 2020, the Dentsu Group encompasses two operational networks: dentsu japan network, which oversees Dentsu's agency operations in Japan, and dentsu international, its international business headquarters in London, which oversees Dentsu's agency operations outside of Japan. With a strong presence in approximately 145 countries and regions across five continents and with 65,000 dedicated professionals, the Dentsu Group provides a comprehensive range of client-centric integrated communications, media and digital services through its five leadership brands—Carat, dentsu X, iProspect, Dentsu Creative, and Merkle as well as through Dentsu Japan Network companies, including Dentsu Inc., the world's largest single brand agency with a history of innovation. The Group is also active in the production and marketing of sports and entertainment content on a global scale. www.dentsu.com

Job Description We are looking for a Project Administrator to support our PMO team in delivering projects in a fast-paced digital environment. This is a junior-level role ideal for someone who is eager to build a career in project management within a dynamic full-funnel digital agency. You will work closely with Project Managers and the Director of Projects to ensure smooth coordination, documentation, and tracking of all active projects. This role is ideal for someone highly organized, detail-oriented, and eager to learn structured project delivery processes.

Roles and Responsibilities:

• 1. Project Support & Coordination (Plan & Assist)
  • Support Project Managers in project planning, scheduling, and resource coordination
  • Assist in preparing project documentation, timelines, and basic project plans
  • Help gather project requirements from internal teams and clients
  • Maintain project files, trackers, and documentation in an organized manner
• 2. Execution Support (Implement / Monitor)
  • Track project progress and update project management tools regularly
  • Assist in monitoring deadlines, deliverables, and task completion across teams
  • Follow up with internal stakeholders to ensure tasks are progressing as planned
  • Support risk and issue tracking by maintaining logs and escalating when needed
  • Coordinate meetings, prepare agendas, and document meeting minutes
• 3. Reporting & Review
  • Support Assist in preparing weekly/monthly project status reports
  • Compile data on project progress, delays, and resource usage
  • Support Project Managers in identifying gaps and project bottlenecks
  • Ensure all project updates are accurately reflected in reporting dashboards
• 4. Process & PMO Support (Growth / Improvement)
  • Support standardization of project management templates and processes
  • Help maintain consistency in project documentation across teams
  • Identify basic improvement opportunities in workflows and coordination

Key Requirements:

• 2years of experience in project coordination, project administration, or similar support roles
• Strong organizational and multitasking skills
• Good communication skills (written and verbal)
• Detail-oriented with ability to follow structured processes
• Comfortable working in a fast-paced and evolving environment
• Basic understanding of project management concepts is an advantage
• Proficiency in Microsoft Excel and/or Google Sheets
• Good to Have Exposure to digital agencies, IT projects, or marketing operations
• Familiarity with project tools (e.g., Asana, Trello, Jira, Monday.com)
• Diploma or Degree in Business, IT, Communications, or related fields
• Interest in pursuing a long-term career in Project Management or PMO

Inclusion and Diversity

We’re proud to be different and that starts with our people. We believe in equal opportunities for everyone. We won’t define people by their race, gender, sexual-orientation, age or disability. Individuality is what makes us great, we want everyone to bring their full self to work and create something amazing. That’s what we care about. So, whether you’re joining us, or looking to move to a different part of the business, we work hard to make sure we create equal opportunities for everyone.

Please visit our website to find out more and connect with us on social. www.dentsu.com #LI-DNI

Location: India- Karnataka - Bengaluru- Remote Brand: Happy Marketer Time Type: Full time Contract Type: Permanent

About dentsu For over 120 years, innovation has been a core tenet of our offering – exploring new ways to reach, engage and nurture relationships with audiences. Together we drive a multiplier effect for clients at a global scale, through the development of Integrated Growth Solutions that are underpinned by our promise to clients: innovating to impact. Be a force for good. Sustainability is a vital part of our business and an important area of focus for our clients. We’re leading the way – helping to build a more sustainable planet.

Dream loud. In this moment of transformation, we need our people to be fearless, embracing change and ambiguity, driven by the love for their work and excitement for the future. Team without limits. We create opportunities for connection and collaboration between our colleagues and clients, building a sense of belonging and having some fun along the way. Find out more about us Who we are Our Social Impact Our work