Procurement Specialist

Qualitas Accounting Inc; Ahmedabad District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Qualitas Accounting Inc. is seeking a Procurement Specialist in Gujarat, India to develop assortment strategies and manage inventory for client retail locations.

The role includes optimizing product mix, negotiating terms with vendors, and collaborating on pricing and promotional plans to protect profitability. The ideal candidate has 5+ years in retail procurement, strong Excel skills, and proven ability to analyze data and manage budgets.

Qualifications

• Retail Management or related field, 5+ years' experience or equivalent.
• Experience with ERP and/or Inventory Management systems; advanced Microsoft Excel skills required.
• Proven ability to establish strong credibility and build relationships, operate in an environment of ambiguity and maintain confidentiality.
• Highly analytical, capable of turning raw data into information and insights.
• Strong financial acumen and analytical skills, prior experience developing and managing a budget.
• Excellent organizational skills, ability to develop and implement operational best practices.
• Good judgment in a fast-moving environment with the ability to prioritize and execute multiple tasks with urgency.

Responsibilities

• Develop assortment architectures and pricing strategies for retail locations.
• Identify, select, and purchase internal and third-party products within budget and terms.
• Partner with Retail and Marketing to deploy promotions and manage aged inventory.
• Collaborate on cross-functional sales reporting and product performance metrics down to SKU level.
• Support Open-to-Buy budgets and provide performance updates to leadership.
• Maintain vendor partnerships, negotiate terms, and manage supply agreements.

Skills

ERP systems

Inventory management

Advanced Excel

Data analytics

Budgeting

Vendor management

Communication skills

Education

Bachelor's degree in Retail/Business or related field

Tools

ERP software

Inventory management systems

Job description

The Procurement Specialist is responsible for developing and executing assortment and inventory strategies that drive sales, gross margin, and inventory productivity across assigned client's retail locations. This role owns vendor partnerships, negotiates cost and commercial terms, and ensures optimal product mix between Client's internal and third-party brands where applicable. The Procurement Specialist actively manages budgets, sell-through, and aging inventory, collaborates cross-functionally on pricing and promotional strategy, and ensures compliance. The role leverages data analytics and market insights to optimize category performance and support Client's financial objectives.

Job Duties:

Core duties and responsibilities include the following. Other duties may be assigned.

Assortment Architecture & Strategy:

• Assist the Client's Leadership in developing assortment architectures that account for price bands, depth of choice, and key vendor partnerships across all retail locations.
• Support the Client's assortment architecture initiative by assigning brands to pricing tiers based on product quality and cost, including recommended retail pricing and promotional components.
• Monitor shifts in consumer purchasing behaviour by package size and adjust assortment, pricing, and promotional strategy to protect profitability.
• Actively manage the full product lifecycle from introduction through maturity and exit, ensuring disciplined SKU onboarding, performance tracking, and rationalization.

Buying & Purchasing Operations:

• Responsible for identifying, selecting, and purchasing internal and third-party products for assigned retail locations in adherence with the 5 Rights of Buying: Right Quality, Right Quantity, Right Price, Right Placement, and Right Timing.
• Maintain purchase orders and track information in the designated system, ensuring orders are received in full at designated locations and that Accounting has the necessary information to complete vendor payment within agreed-upon terms.
• Support monthly Open-to-Buy budgets and report performance to company leadership.
• Create and maintain effective partnerships with new and existing vendors, negotiating terms, pricing, and supply agreements; partner with applicable internal departments to develop and execute specific terms where applicable.
• Collaborate with cross-functional partners on incoming brands, product education, and Stay connected to the industry and react with urgency to market trends through frequent communication with field teams and consistent review of market data available through various third-party platforms.
• Collaborate with the Client's Leadership and Executive team to develop a pricing strategy that is competitive in the market and achieves targeted margin thresholds.
• Own category gross margin performance with accountability for both gross margin dollars (GM$) and gross margin rate (GM%), ensuring assortment and pricing decisions maximize absolute profit contribution.

Promotional Strategy & Inventory Health:

• Partner with Retail and Marketing teams to strategically deploy promotions and markdowns that accelerate aged inventory while protecting brand integrity and profitability.
• Recommend and inform monthly and seasonal promotional calendars, aligning vendor funding, internal brand priorities, and inventory health objectives.

Reporting & Cross-Functional Collaboration:

• Work closely with Retail Leaders and Merchandise Planning on sales and inventory reporting to ensure stores maintain adequate supply in key categories and products.
• Collaborate with fellow Buyers, Merchandise Planning, and the Business Strategy team to develop and maintain robust sales reporting and product performance metrics down to the SKU level as needed.

Job Requirements:

• Retail Management or related field, 5+ years' experience or equivalent
• Experience with ERP and/or Inventory Management systems; advanced Microsoft Excel skills required.
• Proven ability to establish strong credibility and build relationships, operate in an environment of ambiguity and maintain strict confidentiality.
• Highly analytical, capable of turning raw data into information and insights.
• Strong financial acumen and analytical skills, prior experience developing and managing a budget.
• Excellent organizational skills, ability to develop and implement operational best practices.
• Good judgment in a fast-moving environment with the ability to prioritize and execute multiple tasks with urgency.
• Must possess excellent business judgment, strong written and oral communication skills, and a can-do, common-sense approach to getting things done.