Procurement Coordinator

Plan International; New Delhi; On-site; INR 1,500,000 - 2,300,000; Full time

Job summary

Plan International is seeking a procurement professional to strengthen the end-to-end procurement function in our NGO operations. The role emphasizes timely, transparent, and compliant procurement activities with a focus on value for money and donor compliance to support programme and operational teams.

Duration: Initially six months, with extension subject to performance and organizational needs. This position requires experience in procurement, vendor management, and audit support within a

Qualifications

• MBA/PGDM or graduate with relevant procurement experience.
• 5–8 years in Procurement and Supply Chain; NGO/INGO experience preferred.
• Experience with service contracts, IT procurements, vendor empanelment and bidding; audit support.

Responsibilities

• Manage procurement from requisition to contract award and closure.
• Prepare RFQs, RFPs, and bid documents and coordinate bid openings.
• Conduct market assessments and vendor sourcing.
• Coordinate bid evaluation, recommendations and approvals.
• Draft and process Purchase Orders and service contracts.
• Support SPC activities with agendas, docs and minutes.
• Ensure donor and organizational compliance and audit readiness.
• Maintain procurement trackers and dashboards.

Skills

Procurement Planning

RFQ/RFP Management

Comparative Analysis

Contract Administration

Procurement Compliance

Audit Documentation

Stakeholder Management

Report Writing

Time Management

Education

MBA / PGDM in Supply Chain Management, Operations, Procurement, Business Administration, or related field

Graduate degree with relevant procurement experience

Tools

MS Excel (Advanced)

MS Word

PowerPoint

Outlook

ERP/SAP/Reckochain procurement systems

Job description

Job Summary

To support and strengthen the Procurement Department by managing end-to-end procurement activities in a timely, transparent, and compliant manner, ensuring value for money, donor compliance, audit readiness, and uninterrupted support to programme and operational teams.

Duration: Initially six (06) months, extendable subject to satisfactory performance and organizational requirements.

Key Responsibilities

Procurement Management

• Manage procurement processes from requisition to contract award and closure.
• Prepare and issue RFQs, RFPs, and bid documents.
• Conduct market assessments and vendor sourcing.
• Coordinate bid opening, evaluation, and recommendation processes.
• Ensure procurement activities comply with organizational policies and procedures.

Vendor Management

• Identify, evaluate, and onboard vendors.
• Maintain and update the supplier database.
• Monitor vendor performance and service delivery.

Bid Evaluation & Documentation

• Prepare comparative statements and evaluation reports.
• Support Technical and Financial Evaluation Committees.
• Prepare award recommendations, justification notes, and approval documents.
• Maintain complete procurement records and audit-ready files.

Contract & Purchase Order Management

• Draft and process Purchase Orders, Agreements, and Service Contracts.
• Coordinate contract review and vetting with concerned departments.
• Track contract validity, renewals, and deliverables.

Compliance & Audit Support

• Ensure procurement documentation is complete and compliant.
• Support internal and external audits.
• Maintain procurement trackers, filing systems, and supporting documents.
• Ensure adherence to donor and organizational compliance requirements.

SPC Coordination

• Support Standing Procurement Committee (SPC) activities.
• Prepare agendas, evaluation documents, comparative statements, and Minutes of Meetings.
• Track decisions and follow-up actions.

Stakeholder Coordination

• Liaise with Programme, Finance, HR, IT, Admin, and State Offices.
• Provide procurement guidance and support to internal stakeholders.
• Follow up on approvals, evaluations, and pending actions.

Reporting

• Maintain procurement dashboards and trackers.
• Prepare weekly and monthly procurement status reports.
• Highlight procurement risks, delays, and mitigation measures.

Education & Experience

Qualification (Essential)

• MBA / PGDM in Supply Chain Management, Operations, Procurement, Business Administration, or related field.

OR

• Graduate degree with relevant procurement experience.

Experience

• Minimum 5-8 years of experience in Procurement and Supply Chain Management.
• Experience in NGO/INGO/development sector procurement preferred.
• Experience in handling service contracts, IT procurements, vendor empanelment, and competitive bidding processes.
• Experience in procurement documentation, compliance, and audit support.

Core Competencies

Required Skills

• Procurement Planning and Execution
• RFQ/RFP Management
• Comparative Analysis
• Contract Administration
• Procurement Compliance
• Audit Documentation
• Stakeholder Management
• Report Writing
• Time Management

Computer Skills

• MS Excel (Advanced)
• MS Word
• PowerPoint
• Outlook
• ERP/SAP/Reckochain procurement systems (preferred)

Key Competencies

• High level of integrity and accountability.
• Attention to detail and accuracy.
• Ability to manage multiple assignments simultaneously.
• Strong communication and coordination skills.
• Ability to work under pressure and meet deadlines.
• Team-oriented and proactive approach.

Expected Outcomes

• Timely closure of procurement cases.
• Reduction in procurement backlog.
• Improved procurement turnaround time.
• Complete audit-ready documentation.
• Enhanced vendor management and stakeholder support.
• Improved compliance with procurement policies and donor requirements.

Priority: Immediate Recruitment to support increased procurement workload and ensure timely delivery of organizational priorities.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.