Procurement Buyer

RRD Global Delivery Centers; Chennai District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

RRD GO Creative in Chennai region seeks a Procurement Executive – Buyer (RRD Estimator) with 4–7 years of experience to support end-to-end sourcing and procurement. You will collaborate with Category Managers, internal stakeholders, and external vendors to ensure accurate pricing, timely delivery, and compliance with processes.

Responsibilities include RFQ initiation, quote analysis, vendor negotiations, PO creation, contract reviews, and tracking order status.

Qualifications

• Excellent verbal and written communication with internal stakeholders, vendors, and plants.
• Strong proficiency in Google Workspace / G-Suite tools such as Sheets, Forms, Slides, and Studio.
• Hands-on experience with ERP systems such as SAP, ServiceNow, and ARIBA.
• Ability to adapt quickly to new tools used by the organization.
• Solid understanding of end-to-end procurement lifecycle including sourcing, quoting, ordering, and post-order follow-ups.
• Experience with Smartsheet for tickets, comments, and tracking resolutions.
• Proven ability to bridge between Vendors and Category Managers.
• Ability to review US market specs to initiate quoting processes.

Responsibilities

• Manage RFQ initiation and follow-up to obtain pricing, lead times, and production details.
• Coordinate with multiple vendors and evaluate quotes based on cost, lead time, quality, and terms.
• Analyze vendor quotations and identify cost-saving opportunities through pricing negotiation.
• Create and process Purchase Orders (POs) in ERP systems and submit for production.
• Assist in reviewing and approving contracts and supplier agreements.
• Maintain sourcing tracker and Smartsheet tickets with accurate status and updates.
• Monitor order execution, delivery timelines, shipment tracking, and proofs of delivery.
• Participate in weekly calls with leadership to discuss updates and improvements.

Skills

Stakeholder comms

G-Suite

ERP systems

Procurement lifecycle

Smartsheet

Vendor liaison

Price negotiation

PO processing

Tools

SAP

ServiceNow

ARIBA

Smartsheet

Google Workspace

Job description

About us: RRD GO Creative™, with more than three decades of expertise in business communications, marketing solutions, and digital productivity solutions, we successfully help reimagine customer experiences for companies. Our three pillars of Global Brand Solutions, Smart Work Solutions, and Technology & Innovation Services transform the way businesses work for customers, building strong brand loyalty.

Our 8,000 experts in 42 locations work across various industries to co-create a future-ready business landscape. We adopt a consultative approach to digitizing every aspect of the Customer Journey so you can effectively translate a strategic vision of expansion and efficiency into a superior Customer Experience. We help you effectively address customer needs so you can make Customer Experience your competitive differentiator.

Role Overview

The Procurement Executive – Buyer (RRD Estimator) will support the end-to-end sourcing and procurement activities by working closely with Category Managers, Internal stakeholders and external vendors. This role acts as a key liaison between Estimation, Vendors, and RRD Plants to ensure accurate pricing, cost optimization, timely delivery, and compliance with organizational processes.

Experience :

4 to 7 years of experience

Basic Requirements

• Excellent verbal and written communication skills, as the role involves close coordination with RRD Onshore Buyer teams, Managers, Vendors and Plants.
• Strong proficiency in Google Workspace / G-Suite, including Google Sheets, Google Forms, Google Slides, and Google Studio.
• Hands‑on experience with ERP systems such as SAP, ServiceNow, and ARIBA.
• Ability to quickly adapt and work with new tools and applications used by the organization.
• Solid understanding of the end‑to‑end procurement lifecycle, including sourcing, quoting, ordering, and post‑order follow‑ups.
• Working knowledge of Smartsheet, including opening and closing tickets, updating comments, and tracking issue resolution.
• Strong analytical and problem‑solving skills with attention to detail.
• Act as a primary point of contact and bridge between Vendors and Category Managers.
• Review the US market and collect all required specifications and information needed to initiate the quoting process.
• Initiate Requests for Quotation (RFQs) to vendors via email or phone and follow up to obtain accurate pricing, lead times, and production details.
• Coordinate with multiple vendors and evaluate quotes based on cost, turnaround time, quality, and payment terms.
• Analyze vendor quotations and identify cost‑saving opportunities through pricing negotiation, alternative sourcing.
• Return validated and analyzed pricing to vendors within defined timelines.
• Address and resolve vendor related queries clearly and professionally.
• Create and process Purchase Orders (POs) in ERP systems and submit orders for production.
• Assist in reviewing and approving contracts
• Maintain and update the sourcing Tracker and Smartsheet tickets with accurate status, comments, and resolution details.
• Monitor order execution, including delivery timelines, shipment tracking numbers, proof of delivery, and handle escalations when required.
• Prepare and submit Cost Savings where savings are achieved.
• Participate in weekly calls with the Onshore RRD Leadership team to discuss open items, updates, process clarifications, and continuous improvement initiatives.
• Ensure adherence to internal procurement policies, systems, and audit requirements throughout the sourcing and ordering process.