Procurement Associate

Kiya.ai; Mumbai Suburban; Hybrid; INR 450,000 - 600,000; Full time

Job summary

Kiya.ai in Mumbai is seeking a Procurement Support Associate to assist APAC procurement managers and suppliers with day-to-day sourcing activities, documentation, and contract support.

The role involves coordinating with APAC stakeholders, handling supplier queries, and ensuring proper record-keeping and compliance for procurement processes within the ISPL Procurement team.

Qualifications

• Graduate degree required.
• 2–5 years of experience in procurement or related roles.
• Experience in supplier coordination and contract support preferred.

Responsibilities

• Mailbox monitoring for supplier and internal queries.
• Procurement request support and query handling from business teams.
• Follow-up with third parties for material collection required in procurement and due diligence.
• Commercial offer analysis and comparison.
• Contract preparation and execution using pre‑agreed templates.
• Documentation management and proper online storage of procurement records and contract information.
• Act as SPOC for Non-IT Procurement support.

Skills

Written & verbal communication

Problem-solving ability

Initiative & autonomy

Self-motivation

Education

Graduate

Tools

PDAP/SAP

GST/TDS knowledge

MS Excel

MS Office

Job description

Job Title: Procurement Support Associate

Department: ISPL Procurement

Location: Mumbai

Experience: 2 - 5 Years

About the Business Line/Function

The Procurement function is responsible for optimizing external spend through competitive acquisition of goods and services from dependable suppliers. The goal is to achieve savings for the Bank at the right level of quality, while promoting procurement-led purchase management by expense category through a regional operating model. The team also facilitates effective management of third-party risk.

Position Purpose

This role acts as a liaison between APAC beneficiaries, Buyers, and relevant stakeholders to carry out procurement support activities. The position involves close interaction with APAC procurement managers, business and function managers, and suppliers, particularly for professional services and corporate services in the region.

Key Responsibilities

Direct Responsibilities

• Mailbox monitoring for supplier and internal queries.
• Procurement request support and query handling from business teams.
• Follow-up with third parties for material collection required in procurement and due diligence.
• Commercial offer analysis and comparison.
• Contract preparation and execution using pre-agreed templates.
• Documentation management and proper online storage of procurement records and contract information.

Contributing Responsibilities

• Act as SPOC for Non-IT Procurement support.

Qualifications & Skills

Education: Graduate

Technical Skills:

• Payment Tools PDAP/SAP
• GST/TDS knowledge
• MS Excel
• MS Office

Behavioral Skills:

• Written & verbal communication
• Problem-solving ability
• Initiative & autonomy
• Self-motivation