Procurement And Inventory Executive

Millennium Automation Systems Ltd; New Delhi; On-site; INR 450,000 - 650,000; Full time

Job summary

Millennium Automation Systems Ltd. in India is seeking a Purchase Executive to handle procurement, inventory planning, stock control, and vendor coordination for IT projects.

The role focuses on timely procurement of IT networking, surveillance, cybersecurity, and electrical components while maintaining optimum inventory levels across multiple locations. You will process requisitions, obtain quotations, negotiate terms, generate POs, and ensure delivery.

Qualifications

• Bachelor's degree required.
• 3 years of experience in Purchase, Procurement, Inventory or Supply Chain.
• Experience in IT System Integration, Networking, Telecom, Electrical or Infrastructure preferred.

Responsibilities

• Process purchase requisitions from Project, Service and Sales teams.
• Obtain quotations from multiple vendors and prepare comparative statements.
• Negotiate prices, terms, delivery schedules and warranties with vendors.
• Generate Purchase Orders and ensure timely procurement.
• Coordinate with vendors for on-time delivery and track orders.
• Maintain accurate inventory records and perform regular stock verification.
• Manage inward and outward movement of materials and proper storage.

Skills

Procurement

Inventory mgmt

Vendor mgmt

ERP software

IT networking

Excel/Office

Analytical

Communication

Multi-tasking

Education

Bachelor's Degree

Tools

ERP/Inventory software

MS Excel/Outlook

Job description

Job Summary

The Purchase Executive will be responsible for procurement, inventory planning, stock control, vendor coordination, warehouse management, and material movement for various IT Projects. The role requires ensuring timely procurement of IT networking, surveillance, cybersecurity, and electrical components while maintaining optimum inventory levels to support project execution across multiple locations.

Key Responsibilities

Procurement & Purchasing

• Process purchase requisitions received from Project, Service, and Sales teams.
• Obtain quotations from multiple vendors as per company procurement policy.
• Prepare comparative statements and submit them for management approval.
• Negotiate prices, payment terms, delivery schedules, and warranty conditions with vendors.
• Generate Purchase Orders (POs) and ensure timely order placement.
• Coordinate with vendors for timely delivery of materials.
• Follow up on pending orders and maintain procurement schedules.
• Develop and maintain strong relationships with vendors and suppliers.

Inventory Management

• Maintain accurate inventory records in ERP/Inventory Management Software.
• Monitor stock levels and initiate timely procurement to prevent stock shortages.
• Conduct regular physical verification of inventory and reconcile discrepancies.
• Manage inward and outward movement of materials.
• Maintain proper identification, storage, and preservation of inventory.
• Monitor slow-moving, obsolete, and non-moving inventory.
• Prepare monthly inventory reports for management review.

Warehouse & Logistics

• Coordinate receipt, inspection, and storage of incoming materials.
• Ensure proper documentation for Goods Receipt Notes (GRN), Delivery Challans, and Material Issue Slips.
• Coordinate dispatch of materials to project sites across India.
• Track material movement and ensure timely delivery to sites.
• Coordinate with logistics partners for transportation and shipment.
• Ensure safe storage and handling of sensitive IT equipment.

Documentation & Compliance

• Maintain procurement files, purchase orders, invoices, quotations, and agreements.
• Ensure procurement activities comply with company policies and approval processes.
• Maintain complete documentation for audits and statutory compliance.
• Support Finance in invoice verification and payment processing.

Coordination

• Coordinate with Project Managers regarding material requirements.
• Work closely with Accounts for invoice reconciliation.
• Coordinate with the Warehouse team for stock availability.
• Support service engineers by arranging urgent material requirements.

Required Qualifications

• Bachelor's Degree .

Experience

• 3 years of experience in Purchase, Procurement, Inventory, or Supply Chain.
• Experience in an IT System Integration, Networking, Telecom, Electrical, or Infrastructure company is preferred.

Required Skills

• Strong knowledge of procurement and inventory management processes.
• Understanding of IT networking and system integration products.
• Experience with ERP/Inventory Management Software.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong negotiation and vendor management skills.
• Excellent analytical and problem-solving abilities.
• Good communication and coordination skills.
• Ability to manage multiple projects and deadlines.