Procurement Analyst - Indirect Purchasing

Ford Motor; Chennai; On-site; INR 480,000 - 600,000; Full time

Job summary

Ford Motor Chennai is seeking a detail-oriented Procurement Analyst (Indirect Purchasing) to support procurement operations. You will validate documentation, update pricing, process POs, and coordinate with stakeholders to ensure timely purchases.

The role requires strong communication, Excel proficiency, and the ability to manage multiple tasks in a fast-paced environment. Flexibility to adapt to different shifts and cross-functional collaboration is essential.

Qualifications

• Bachelor's degree in BA/BBA, BCA, BSc or related field.
• Minimum 1 year in Purchase/Procurement Operations or related tasks.
• Proficient with Excel for tracking and reporting.
• Basic understanding of procurement processes and documentation.
• Strong written and verbal communication abilities.

Responsibilities

• Review and validate procurement handover documents and supplier quotes.
• Update pricing in procurement systems based on approved docs.
• Coordinate with buyers to resolve document discrepancies.
• Follow up with stakeholders for clarifications and approvals.
• Create and issue Purchase Orders as instructed by buyers.
• Prepare weekly and monthly operational reports.
• Maintain tracking records per SLA requirements.
• Identify process improvement opportunities using CI/Kaizen/Six Sigma.
• Build relationships with cross-functional stakeholders.
• Ensure transactions are completed accurately and on time.

Skills

Team player

Interpersonal skills

Verbal communication

Written communication

Time management

Attention to detail

Education

Bachelor's degree in Business Administration

Bachelor's degree in Computer Applications

Bachelor's degree in Science

Tools

Microsoft Excel

Microsoft Word

Job description

Procurement Analyst (Indirect Purchasing)

We are seeking a detail-oriented Procurement Analyst to support indirect purchasing operations. The role focuses on validating procurement documentation, updating pricing information in procurement systems, processing purchase orders, and coordinating with stakeholders to ensure seamless purchasing activities. The ideal candidate will possess strong communication skills, basic technical proficiency, and the ability to manage multiple tasks in a fast-paced environment.

Preferred Skills and Competencies

• Strong team player with excellent interpersonal skills
• Effective verbal and written communication skills
• Proficiency in Microsoft Office applications, particularly Excel and Word
• Ability to learn new systems and processes quickly
• Strong organizational and time management skills
• Attention to detail and accuracy
• Flexibility to support business requirements across different work shifts

Responsibilities

• Review and validate procurement handover documentation, including supplier quotations and supporting documents.
• Update pricing information in procurement systems based on approved documentation.
• Coordinate with buyers to resolve document discrepancies and incomplete information.
• Follow up with stakeholders to obtain required clarifications and approvals.
• Create and issue Purchase Orders (POs) based on buyer instructions.
• Prepare and distribute weekly and monthly operational reports.
• Maintain tracking tools and records in accordance with Service Level Agreement (SLA) requirements.
• Identify and recommend process improvement opportunities using Continuous Improvement, Kaizen, or Six Sigma methodologies.
• Build and maintain effective relationships with cross-functional stakeholders.
• Ensure procurement transactions are completed accurately and within defined timelines.

Education

Bachelor's degree in Business Administration (BA/BBA), Computer Applications (BCA), Science (BSc), or a related discipline.

Qualifications

• Minimum 1 year of experience in: Purchase/Procurement Operations, or Invoice resolution and payment processing, or Purchase Order creation and maintenance.
• Good working knowledge of Microsoft Excel, including data tracking and reporting.
• Basic understanding of procurement and purchasing processes.
• Strong written and verbal communication skills.
• Ability to manage workload effectively and meet deadlines.