PMS Engineer

Synergy Marine Group; Chennai; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Synergy Marine Group is seeking a PMS Engineer to develop, maintain, and optimize PMS databases across the fleet. You will manage vessel equipment hierarchies, maintenance plans, and spare parts while ensuring data accuracy and regulatory readiness.

The role collaborates with technical teams, vessel personnel, and software providers to sustain standardized fleet data, support audits, and deliver effective technical reporting. Chennai-based, office-based role with routine data governance tasks.

Qualifications

• Bachelor's degree in Marine Engineering or equivalent is required.
• 3–5 years of relevant marine engineering experience, preferably with sea-going and shore-based PMS work.
• Experience in ship management, vessel operator, or maritime technical environment preferred.
• Practical knowledge of marine machinery, maintenance practices, and technical documentation.
• Strong Excel skills (lookup, formulas, data cleaning, PivotTables, charts) and data-handling abilities.

Responsibilities

• Build, update and maintain vessel equipment hierarchies using SFI coding and company standards.
• Develop and maintain PMS databases for new takeovers, existing fleet vessels, and migrations.
• Review machinery details and update maintenance plans and spare parts in PMS.
• Configure and update maintenance job plans with calendar-based and running-hour intervals.
• Validate PMS data against manuals and drawings; resolve data gaps, duplicates, and inconsistencies.

Skills

PMS data management

Data quality assurance

Excel (PivotTables/lookup)

Stakeholder coordination

Independent work

Education

Bachelor's degree in Marine Engineering

Tools

ShipPalm

SmartPAL

ShipNet

AMOS

BASSnet

Sertica

Power BI

Job description

Job Description:

JOB DESCRIPTION – PMS ENGINEER

Role - Executive PMS Engineer

Location - Chennai, Tamil Nadu (Work from Office)

Shift: 8:30 AM to 5:30 PM

Job Summary

The PMS Engineer is responsible for developing, maintaining, standardizing, and optimizing Planned Maintenance System (PMS) databases across the managed fleet. The role involves maintaining vessel machinery and equipment structures, maintenance job plans, spare parts, running-hour counters, and compliance-related maintenance requirements. The PMS Engineer will work closely with technical teams, vessel personnel, internal stakeholders, and software providers to ensure data accuracy, regulatory readiness, consistent fleet standards, and effective technical reporting.

Key Responsibilities

1. PMS Database Management & Data Quality Assurance

• Build, update, and maintain vessel equipment hierarchies using SFI coding and company-defined standards.
• Develop and maintain PMS databases for new vessel takeovers, existing fleet vessels, fleet acquisitions, and system migrations.
• Review machinery and equipment details, including maker, model, specifications, component relationships, and associated records.
• Configure and update maintenance job plans, including job descriptions, calendar-based and running-hour intervals, and work instructions.
• Incorporate maker-recommended jobs, company-standard maintenance jobs, compliance jobs, and spare parts into the PMS database.
• Validate PMS data against maker manuals, machinery particulars, equipment lists, drawings, and other technical documents.
• Identify and resolve missing, duplicate, incorrect, or inconsistent components, jobs, spare parts, and counters.
• Support data migration, reconciliation, and validation between PMS platforms while preserving available historical maintenance records.
• Maintain standardized naming conventions, data-entry protocols, version control, and records of database changes.

2. Maintenance Optimization & Compliance Monitoring

• Ensure PMS maintenance jobs are aligned with maker recommendations, company SMS requirements, applicable statutory requirements, and class survey schedules.
• Verify that safety-critical, compliance-critical, and business-sensitive equipment is correctly classified and mapped in the PMS.
• Monitor maintenance intervals, running-hour counters, overdue jobs, and other compliance-related parameters.
• Review PMS data and maintenance records to identify gaps that may affect inspections, audits, vetting, or vessel maintenance.
• Support corrective and preventive actions arising from PMS reviews, vessel inspections, audits, and vetting observations.
• Assist with PMS-related requirements under ISM, SIRE, CDI, and TMSA, including relevant maintenance-management and data-governance activities.

3. Reporting, Data Analysis & Inventory Control

• Prepare reports on PMS database status, data quality, overdue maintenance, compliance gaps, and implementation progress.
• Use Microsoft Excel formulas, lookup functions, data-cleaning techniques, PivotTables, conditional formatting, and charts to generate reports.
• Develop and maintain reusable Excel templates and dashboards for recurring PMS reporting requirements.
• Review spare-parts mapping and identify discrepancies between equipment records, PMS data, and available inventory information.
• Analyze PMS datasets to identify recurring errors, data inconsistencies, and opportunities to improve maintenance processes.
• Collaborate with BI and data teams to improve reporting, data integration, automation, and management visibility.

4. Fleet PMS Support & Stakeholder Coordination

• Provide PMS database support to vessel teams, Technical Superintendents, and shore-based technical departments.
• Coordinate with vessel personnel to obtain missing machinery particulars, maker manuals, equipment details, and maintenance information.
• Liaise with PMS software providers and internal IT or technical teams to resolve application issues, data discrepancies, and system enhancement requests.
• Track issues, action items, implementation timelines, and closure status to ensure timely resolution.
• Support consistent implementation of PMS standards across new takeovers and the existing fleet.
• Participate in PMS reviews, technical meetings, familiarization sessions, and continuous improvement initiatives.

5. Audit Readiness & PMS Governance

• Support internal and external audits and inspections within the scope of PMS data, maintenance jobs, and maintenance records.
• Review PMS-related observations and assist in implementing corrective and preventive actions.
• Maintain PMS data standards, audit trails, database documentation, and quality-control procedures.
• Support relevant TMSA Element 4 and 4A requirements relating to maintenance management, equipment reliability, and PMS data governance.
• Ensure assigned PMS action items are completed within agreed timelines and supporting records are maintained.

Required Skills & Experience

• Bachelor's degree in Marine Engineering or an equivalent marine engineering qualification.
• Typically 3-5 years of relevant experience in marine engineering, preferably including sea-going experience and hands‑on shore-based PMS database management.
• Experience in a ship management company, vessel operator, or maritime technical management environment is preferred.
• Practical understanding of marine machinery, maintenance practices, maker manuals, spare parts, and technical documentation.
• Strong proficiency in Microsoft Excel, including lookup functions, formulas, data cleaning, PivotTables, and charts.
• High attention to detail, good organizational skills, and the ability to manage multiple tasks and meet deadlines.
• Ability to work independently and coordinate effectively with shipboard and shore-based stakeholders.

Technical Skills

• Hands‑on experience with maritime PMS applications such as ShipPalm, SmartPAL, ShipNet, AMOS, BASSnet, Danaos, or Sertica is an advantage.
• Knowledge of SFI coding, equipment hierarchies, component structures, maintenance job configuration, and spare‑parts mapping.
• Ability to interpret machinery particulars, maker manuals, equipment specifications, and maintenance instructions.
• Experience with PMS data migration, data reconciliation, validation, and quality assurance.
• Knowledge of Power Query and Power BI or other reporting and visualization tools is desirable.

Soft Skills & Core Competencies

• Meticulous attention to detail and commitment to maintaining accurate, standardized data.
• Strong analytical, troubleshooting, and problem‑solving skills.
• Effective written and verbal communication skills.
• Ability to translate technical requirements into clear data structures and reports.
• Good time management, prioritization, and follow‑up skills.
• Willingness to learn new PMS platforms, reporting tools, and automation solutions.

Experience & Qualifications

Education: Bachelor’s degree in Marine Engineering or an equivalent marine engineering qualification.

Experience: 3-5 years of relevant experience, preferably combining sea-going exposure with shore-based PMS work in a ship management company or fleet operator.

Alternative:

Ex-seafarers and junior engineering officers seeking to transition ashore into technical data management may be considered, particularly where they demonstrate sound knowledge of marine machinery, maintenance practices, and strong data‑handling skills.

Key Performance Expectations

• Accurate, standardized, and up‑to‑date PMS databases for assigned vessels.
• Timely completion of PMS database development, updates, and migration activities.
• Reduction in missing data, duplicate records, and maintenance‑job mapping discrepancies.
• Reliable mapping and monitoring of critical equipment, maintenance jobs, counters, and spare parts.
• Timely resolution and tracking of PMS data issues and support requests.
• Improved reporting, compliance visibility, and audit readiness through consistent data quality and process improvement.

Overall Role Objective

To ensure that PMS databases across the fleet remain accurate, standardized, compliant, and operationally effective, supporting reliable vessel maintenance, regulatory readiness, and continuous improvement in technical fleet management.

Requirements: