PMO - Project Management Officer ( operations )

Larsen & Toubro (L&T); Vadodara; On-site; INR 600,000 - 900,000; Full time

Job summary

Larsen & Toubro (L&T) in Vadodara is seeking a PMO professional to oversee billing, resource planning, and procurement support across multiple projects. You will coordinate with finance to generate invoices and monitor billing cycles while ensuring governance standards are met.

This role emphasizes accurate reporting, cross-functional collaboration with delivery teams, and driving continuous process improvements within the PMO.

Responsibilities

• Track and validate timesheets and billable hours across projects.
• Generate and submit client invoices in coordination with finance.
• Monitor billing cycles and follow up on pending approvals.
• Resolve discrepancies between timesheets, billing reports, and client expectations.
• Maintain resource utilization reports and forecasts.
• Coordinate with delivery leads to allocate resources based on project needs.
• Monitor resource availability and address conflicts or overallocations.
• Support onboarding and offboarding of project resources.
• Create and manage purchase orders aligned with project budgets.
• Track PO approvals, vendor invoices, and payment status.
• Ensure compliance with procurement policies and documentation standards.
• Liaise with vendors and internal teams to resolve PO-related issues.
• Prepare weekly/monthly dashboards on billing, resource usage, and PO status.
• Support internal audits and ensure documentation accuracy.
• Assist in process improvement initiatives within the PMO.

Job description

Billing Management

Track and validate timesheets and billable hours across projects .Generate and submit client invoices in coordination with finance. Monitor billing cycles and follow up on pending approvals .Resolve discrepancies between timesheets, billing reports, and client expectations.

Resource Allocation

Maintain resource utilization reports and forecasts. Coordinate with delivery leads to allocate resources based on project needs. Monitor resource availability and address conflicts or overallocations. Support onboarding and offboarding of project resources.

PO Management

Create and manage purchase orders aligned with project budgets .Track PO approvals, vendor invoices, and payment status .Ensure compliance with procurement policies and documentation standards .Liaise with vendors and internal teams to resolve PO-related issues.

Reporting & Governance

Prepare weekly/monthly dashboards on billing, resource usage, and PO status .Support internal audits and ensure documentation accuracy .Assist in process improvement initiatives within the PMO.