Planning Manager

Jones Lang Lasalle Property Consultants; Mumbai; On-site; INR 1,400,000 - 2,200,000; Full time

Job summary

Jones Lang LaSalle Property Consultants in Mumbai, India is seeking an experienced Document Controller/Planner for a major mixed-use development project. You will establish and maintain a robust document control system, manage document flow, and support planning activities to ensure compliance and transparency.

The role requires a BE Civil or equivalent with 8-10 years in document control and planning within construction or real estate.

Qualifications

• Bachelor's degree in Civil Engineering (BE Civil) or any graduate degree.
• 8-10 years of experience in document control and planning in construction or real estate projects.
• Proven experience with document management systems and project documentation control.
• Excellent organizational and time management skills; strong English and Hindi communication.

Responsibilities

• Establish and maintain a comprehensive document control system for the project.
• Manage receipt, registration, distribution, and filing of all project documents.
• Ensure documents are coded, indexed, and stored per project standards.
• Maintain version control and track revisions throughout the lifecycle.
• Coordinate reviews and approvals among project stakeholders.
• Prepare and distribute regular document status reports to the project team.
• Manage access rights and security for project documentation.
• Assist in preparation of project reports, presentations, and deliverables.
• Conduct periodic audits to ensure compliance with procedures.
• Provide training and support on document control processes and systems.
• Collaborate with project managers to improve document management processes.
• Assist in closeout and archiving of project documentation.
• Prepare project schedule and track progress.

Skills

Document control

Planning activities

English communication

Time management

Team collaboration

Education

BE Civil

Graduation

Tools

Microsoft Excel

Document management systems

SharePoint

Aconex/Primavera Unifier

Job description

Job Title: Planning Manager - Premium High Rise Residential Projects

Location: Mumbai, India

Job Summary: JLL is seeking an experienced Document Controller/Planner to manage and oversee all documentation aspects of our mixed-use development construction project in Mumbai. The ideal candidate will have a strong background in document management and planning within the construction industry and experience with various document management systems. This role is crucial in ensuring efficient information flow, maintaining accurate records, and supporting project compliance and transparency and planning activities.

Key Responsibilities:

• Establish and maintain a comprehensive document control system for the project
• Manage the receipt, registration, distribution, and filing of all project documents
• Ensure all documents are properly coded, indexed, and stored according to project standards
• Maintain version control and track document revisions throughout the project lifecycle
• Coordinate document reviews and approvals among various project stakeholders
• Prepare and distribute regular document status reports to the project team
• Manage access rights and security for project documentation
• Assist in the preparation and compilation of project reports, presentations, and other deliverables
• Conduct periodic audits to ensure compliance with document control procedures
• Provide training and support to team members on document control processes and systems
• Collaborate with project managers and other team members to improve document management processes
• Assist in the closeout and archiving of project documentation
• Prepare Project Schedule
• Track project schedule.

Required Qualifications:

• Bachelor's degree in Civil Engineering (BE Civil) or any graduate degree
• 8-10 years of experience in document control, Planning activities, preferably in construction or real estate development projects
• Proven experience in managing documentation aspects of construction management
• Strong knowledge of document control principles and best practices
• Proficiency in document management software and systems
• Excellent organizational and time management skills
• Proficient in Microsoft Office suite, particularly Excel and Word
• Excellent communication skills in English and Hindi (knowledge of Marathi is a plus)

Preferred Qualifications:

• Knowledge of multiple document management systems (e.g., Aconex, Primavera Unifier, SharePoint)
• Understanding of construction processes and terminology
• Experience with electronic document management and collaboration tools

Key Competencies:

• Strong analytical and problem-solving skills
• Ability to work under pressure and meet deadlines
• Proactive approach to identifying and resolving documentation issues
• Excellent interpersonal skills and ability to work effectively in a team environment
• Adaptability to changing project requirements and new technologies

JLL offers a competitive salary and benefits package commensurate with experience. This role presents an exciting opportunity for a skilled document control professional to contribute to a significant mixed-use development project in one of Mumbai's prime locations.

JLL is an equal opportunity employer and values diversity in the workplace. We encourage applications from all qualified individuals regardless of race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, disability, or veteran status.